Grant_Writing_Services_Evaluation_Form.docx

City of __________ – 2026 CDBG Project Qualification Evaluation Form for Grant Writing Services

Project Owner: City of __________, Georgia Project Title: 2026 Community Development Block Grant (CDBG) Application and Administration Services Firm Name: ___________________________________________ Firm Address: ___________________________________________ Primary Contact: ___________________________________________ Phone Number: ___________________________________________ Email: ___________________________________________

Evaluation Instructions Please evaluate each firm based on the criteria below using the following scoring scale:

(0-5 points) Fair (6-10 points) Good (11-15 points)

Selection Criteria and Scoring

1. Grant Writing Experience and Success Rate/ Experience with Firm

• Track record with CDBG applications/Experience with Firm

• Success rate (% of grants awarded)

• Total dollar amount secured

• Experience with Georgia DCA programs

2. Knowledge of Federal/State Requirements

• Familiarity with CDBG regulations

• Understanding of environmental review processes

• Experience with Davis-Bacon wage requirements

• Knowledge of Section 3 and Fair Housing requirements

3. Project Management Capabilities

• Ability to meet strict deadlines

• Project tracking and reporting systems

• Communication protocols and responsiveness

• Experience managing multiple grant applications simultaneously

4. Staff Qualifications and Expertise

• Certified Grant Writer credentials

• Years of relevant experience

• Training in federal grant management

• References from similar municipalities

5. Local Knowledge and Community Engagement

• Familiarity with the community needs

• Experience conducting public hearings

• Ability to gather community input

• Understanding of regional economic conditions

6. Technical Writing and Documentation

• Quality of writing samples provided

• Ability to present complex data clearly

• Experience with demographic and statistical analysis

• Proficiency in preparing maps and exhibits

7. Post-Award Administration Services

• Experience with grant administration

• Quarterly reporting capabilities

• Compliance monitoring expertise

• Closeout procedures knowledge

8. Cost-Effectiveness and Value

• Competitive fee structure

• Clear breakdown of costs

• Value-added services included

• Payment terms and flexibility

Additional Evaluation Factors (Pass/Fail) ☐ Firm carries Professional Liability/Errors & Omissions Insurance (minimum M coverage) ☐ Firm can meet application deadline of April 2026 ☐ Firm has no conflicts of interest with current city projects ☐ Firm agrees to attend all required public hearings and council meetings ☐ Firm has experience with Georgia Environmental Finance Authority (GEFA) applications ☐ Firm can provide at least 3 references from similar Georgia municipalities ☐ Firm has no outstanding audit findings or debarments

Equal Opportunity Compliance ☐ Firm has submitted current Equal Opportunity Policy in accordance with Georgia Code § 19-11-104.

☐ Firm agrees to comply with all applicable federal and state nondiscrimination laws, including Title VI of the Civil Rights Act of 1964 and Section 3 of the HUD Act of 1968.

☐ Firm maintains a Drug-Free Workplace Policy in compliance with federal requirements.

☐ Firm is registered in the System for Award Management (SAM.gov).

Reference Verification

Reviewer Information Reviewer Name: ___________________________________________ Title: ___________________________________________ Date of Review: ____ / ____ / ______ Signature: ___________________________________________

Recommendation ☐ Recommend for Selection ☐ Recommend with Reservations (explain below) ☐ Do Not Recommend

Comments and Additional Notes: