U City_of_Alma_RFP_Grant_Writing_Admin_Servic.docx

CITY OF ALMA, GEORGIA

502 W. 12th Street, Suite 104 Alma, GA 31510 Phone: (912) 632-5917

REQUEST FOR PROPOSALS FOR GRANT WRITING AND ADMINISTRATION SERVICES

The City of Alma is seeking proposals from qualified firms or individuals to provide grant writing and administration services for public infrastructure improvements and community development projects. Services may include:

- Identification of funding opportunities

- Preparation and submission of grant applications

- Coordination with funding agencies

- Compliance with grant requirements

- Reporting and documentation

- Project monitoring and closeout All contracts will include Build America Buy America (BABA) documentation requirements and compliance with applicable federal and state regulations.

FUNDING/PROGRAMS

The City anticipates pursuing federal and/or state funding (CDBG) for community development, infrastructure, and related needs. Selection will be based on qualifications and experience relevant to the City’s development goals.

SECTION I. NOTICE OF REQUEST FOR PROPOSALS

Purpose:

To select a firm or individual capable of providing grant writing and administration services for current community and economic development projects funded through the Federal/State CDBG Program.

Selection Criteria:

Proposal Evaluation Grading Scale Evaluation will be based on:

- Experience with grant writing and administration

- Knowledge of applicable funding programs

- Familiarity with the City of Alma and surrounding region

- Project approach and timeline

- Cost considerations Federal and state contract provisions will apply as required by funders.

How to Obtain RFP Materials:

Interested parties should contact City Hall at:

City Clerk , Trina Taylor 502 W. 12th Street, Suite 104 Alma, GA 31510 Phone: (912) 632-5917 Email: trina.taylor@cityofalmaga.gov Submittal Address:

City Clerk, Trina Taylor City of Alma 502 W. 12th Street, Suite 104 Alma, GA 31510 Deadline:

All proposals must be received by 5:00 PM on January 17, 2025.

Rights Reserved:

The City reserves the right to accept or reject any or all proposals and to waive informalities. The City is an Equal Opportunity Employer and complies with applicable civil rights laws and Section 3 requirements.

SECTION II. QUALIFICATIONS AND TIMEFRAMES

Submit a proposal addressing the following:

- Years of experience in grant writing and administration

- Firm or individual history and capability

- Knowledge of the region and the City of Alma

- Relevant licenses and certifications

- Experience with CDBG or similar grant documentation

- Ability to meet deadlines for deliverables

- Experience securing funding (include project details)

- Proposed timeline for application and administration

- Key personnel and their roles (if applicable)

- Three (3) references

- Section 3 status (if applicable)

SECTION III. COST/PROPOSAL

Provide a detailed cost estimate for grant writing and administration services, including:

- Grant identification and application preparation

- Coordination with funding agencies

- Compliance and reporting

- Project monitoring and documentation

- Fee structure for writing and administration phases

- All expected costs clearly itemized

SECTION IV. OTHER INFORMATION

Equal Opportunity and Civil Rights:

All parties must comply with applicable civil rights laws, including Section 3, and adhere to nondiscrimination and equal access requirements.

Addenda:

Questions or requests for clarification must be directed to the designated City contact by the deadline in Section I. The City may issue addenda as needed.

SAMPLE COVER/INTRO LANGUAGE

The City of Alma, Georgia, is seeking proposals from qualified firms or individuals to provide grant writing and administration services for infrastructure and community development projects. All contracts are subject to applicable federal and state contract provisions and Build America Buy America (BABA) requirements. Responses must be received by January 17, 2025 at 5:00 PM at the City Clerk’s Office, City Hall, 502 W. 12th Street, Suite 104, Alma, GA 31510. The City reserves the right to reject any or all proposals.