Camp Ashland Billeting Cleaning and Housekeeping Services

The State of Nebraska Military Department, Construction and Facility Maintenance Office (CFMO), is soliciting a qualified contractor through Request for Proposal (RFP) #124686 O3 to provide comprehensive billeting cleaning and housekeeping services at Camp Ashland Training Site located in Ashland, Nebraska. The procurement encompasses daily cleaning and housekeeping management for 72 standard rooms distributed across three two-story interconnected buildings (505, 506, and 507), three Distinguished Visitor Quarters, four guest houses/cabins, and one general cabin. The contractor must supply trained personnel, coordination, supervision, and transportation of staff to perform all cleaning duties Monday through Friday, plus weekends and holidays as scheduled, with monthly base costs for core janitorial duties and unit costs per room refresh service for occupied rooms staying longer than five days. The State will provide all cleaning equipment and supplies; the contractor is responsible for obtaining criminal background investigations for all employees and ensuring all personnel pass background checks conducted by Nebraska National Guard security personnel before facility access is granted. Required qualifications include submission of detailed cost proposals addressing mandatory core services and optional service categories, proof of comprehensive insurance coverage (Workers' Compensation, Commercial General Liability with $2,000,000 general aggregate limits, and Commercial Automobile Liability with $1,000,000 combined single limits), and demonstrated capability to manage billeting facility operations. Key deadlines include written questions due by March 17, 2026; bid opening scheduled for March 30, 2026 at 2:00 PM Central Time at the Nebraska Army National Guard JFHQ in Lincoln; Intent to Award posting on April 7, 2026; contract finalization by April 22, 2026; and contract start date of May 1, 2026.

The RFP documentation does not specify any set-aside designations or restrictions limiting the types of organizations that may respond to this solicitation. No incumbent vendors or current contractors are identified in the posted materials. The solicitation includes technical exhibits consisting of Camp Ashland floor maps for Buildings 505, 506, and 507 (prepared October 5, 2016) and an Entry Access List (EAL) template administered by MAJ Roger V. Yant, Jr., which contractors must utilize for managing and tracking personnel access to the controlled facility. The initial contract term is one year with options to renew for five additional one-year periods upon mutual agreement of the parties. No specific contract award value or budget range is disclosed in the solicitation materials; however, the cost proposal bid sheet structure requires pricing for standard room cleanings at 100 units per month, guest houses and Distinguished Visitor Quarters cleanings at 30 units per month each, general cabin cleanings at 10 units per month, plus optional line items for weekend/holiday services and excessive cleaning charges. The State will not advance payment, and contractors must submit monthly invoices by the 8th of the month following service completion.