SOLICITATION LIST OF RESPONDENTS.pdf

This is a Solicitation List of Respondents (SPB Form 34) issued by the State of Nebraska Military Department, Construction and Facility Maintenance Office (CFMO) for Request for Proposal #124686 O3 to provide billeting cleaning and housekeeping services at Camp Ashland Training Site in Ashland, Nebraska. The solicitation seeks comprehensive daily cleaning and housekeeping management for 72 standard rooms across three interconnected buildings, three Distinguished Visitor Quarters, four guest houses/cabins, and one general cabin, with services required Monday through Friday plus scheduled weekends and holidays. The contractor must supply trained personnel, coordination, supervision, and staff transportation for all cleaning duties. The bid opening occurred on March 30, 2026 at 2:00 PM Central Time, with Intent to Award scheduled for April 7, 2026 and contract finalization by April 22, 2026. The contract term is one year with options to renew for five additional one-year periods upon mutual agreement. Five responsive bids were submitted: 5C Cleaning LLC, Brightness Legacy LLC, Simply Sisters, Sanitize 360 LLC, and Country Clean LLC. One non-responsive bid was submitted by FBG, which failed to submit a completed State Cost Proposal Template Bid Sheet.

The solicitation includes monthly base costs for core janitorial duties and unit costs per room refresh service for occupied rooms staying longer than five days, with pricing required for 100 standard room cleanings per month, 30 units per month each for guest houses and Distinguished Visitor Quarters, and 10 general cabin cleanings per month, plus optional line items for weekend/holiday services and excessive cleaning charges. No specific contract award value or budget range is disclosed in the solicitation materials. The State will provide all cleaning equipment and supplies, while the contractor is responsible for obtaining criminal background investigations for all employees and ensuring personnel pass background checks conducted by Nebraska National Guard security personnel. Contractors must submit proof of comprehensive insurance coverage including Workers' Compensation, Commercial General Liability with $2,000,000 general aggregate limits, and Commercial Automobile Liability with $1,000,000 combined single limits. No set-aside designations or restrictions limiting organization types are identified, and no incumbent vendors or current contractors are noted. Contractors must submit monthly invoices by the 8th of the month following service completion, with no advance payments from the State.