Boarding Passes and Bag Tags

The Greater Orlando Aviation Authority (GOAA) is soliciting sealed bids for a Blanket Purchase Agreement (BPA) to procure boarding passes and bag tags for Orlando International Airport. The procurement involves three specific line items: thermal paper boarding pass rolls (8" x 635'), synthetic self-sticking baggage tags (21.25" x 2.125"), and blank boarding passes (8" x 3.25"). Each item has precise technical specifications, including specific packaging configurations, core sizes, and printing guidelines to ensure compatibility with airport kiosk and printing systems. The bid solicitation (23-485-IFB) requires vendors to provide new, unused, current year model materials fully supported by manufacturer's warranty. Key dates include a deadline for questions on May 5, 2023, and bid submissions due by 11:00 AM local time on May 15, 2023. Bids will be submitted electronically through the OpenGov e-Procurement Portal, with the contract covering a 24-month period from August 1, 2023, to July 31, 2025. The Authority will award the contract to the responsible and responsive bidder submitting the lowest total bid.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit several required forms, including reference letters, a current W-9, and various certifications related to conflict of interest, scrutinized companies, and employment eligibility verification. The estimated annual procurement includes 1,000 cases of thermal paper rolls, 6,000 cases of baggage tags, and 2,000 cases of blank boarding passes. While a specific budget range is not directly stated, the comprehensive specifications suggest a significant procurement value for airport consumable materials. The items must be compatible with specific printer models, including Epson TM-L500A, Customs TK150, Customs TK180, and Practical Automation Model KC 38. The Authority is exempt from federal excise taxes and sales taxes, and alternate items may be considered under a "Brand Name or Equal" provision. The contract will be administered through a Blanket Purchase Agreement that can continue to be used until funds are depleted.