Backflow prevention parts & services

Scottsdale Unified School District #48 in Maricopa County, Arizona issued Request for Proposal #27004 on May 11, 2026, seeking qualified firm(s) to provide comprehensive backflow prevention parts and services on an as-needed basis. The solicitation encompasses annual inspections and certifications of fire, domestic, and irrigation backflow prevention devices, as well as repair and replacement services for leaking or failed backflow equipment. Successful contractors must furnish all necessary labor, materials, equipment, and transportation to complete the work, including both field and shop services such as design, commissioning, installation, system evaluations, troubleshooting, equipment repair, warranty and after-warranty work, custom fabrication, welding, parts rebuilding, machining, and motor control. The district serves approximately 22,000 students across 29 school locations and requires repair services encompassing disassembly, cleaning, inspection, seal and bearing replacement, pressure testing, motor overhaul, and reassembly, with written repair estimates and submission of annual inspection and testing reports to regulatory authorities. Proposals must be submitted electronically through the Bonfire Procurement Portal by May 28, 2026 at 1:00 P.M. Arizona Time, with questions due by May 21, 2026 at 1:00 P.M. Arizona Time. Evaluation will occur on June 1, 2026, with best and final offers due June 5, 2026, and contract award anticipated in July or August 2026. Evaluation criteria are weighted on a 1,000-point basis: Cost (350 points), Firm Experience and Qualifications (250 points), Additional Services and Expertise (200 points), References (150 points), and Compliance to Proposal (50 points). Offerors must submit signed Offer and Acceptance Forms, provide a minimum of three references preferably from local school districts and governmental agencies, and acknowledge all amendments.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types are detailed in the procurement documents. The solicitation does not identify any incumbent vendors or current contractors. The initial contract period runs from July 1, 2026 through June 30, 2027, with the option to renew for up to four additional one-year terms through June 30, 2031, contingent upon satisfactory performance and available funding. Pricing must remain firm for the initial contract term, with vendors required to indicate whether pricing will remain valid through renewal periods or provide annual escalation clause percentages if pricing cannot be held constant. All Arizona resident vendors must clearly identify applicable transaction privilege taxes; the district is exempt from Federal Excise Tax on manufactured goods. Successful contractors must maintain comprehensive general liability insurance with limits of not less than $1,000,000 per occurrence and $1,000,000 aggregate, maintain Worker's Compensation and Employer's Liability Insurance, designate a local field representative available throughout the contract period, comply with all applicable federal and state employment laws including minimum wage requirements, maintain an IRS W-9 Form on file, and comply with federal immigration laws including E-Verify requirements. Payment terms are Net 30 days upon receipt and acceptance of goods or services. No specific budget or award value is specified in the solicitation documents; the district reserves the right to award multiple contracts to different vendors and is not obligated to purchase a minimum quantity, with the contract being non-exclusive and cancellable by either party with 30 days' written notice.