Auto Body Repairs, Maintenance Service & Upfitting for Light/Medium & Heavy-Duty Vehicles

The City of Santa Monica's Fleet Management Division is seeking a vendor to provide comprehensive auto body repairs, maintenance services, and upfitting for a diverse vehicle fleet through an Invitation to Bid (ITB) with Project ID 4503. The procurement encompasses repairs for light, medium, and heavy-duty vehicles (Classes 1-8) including passenger vehicles, emergency vehicles, specialized trucks, and equipment such as CNG, electric, hybrid vehicles, scooters, ATVs, tractors, cargo vans, pick-up trucks, police and fire interceptor units, sewer jetters, trash trucks, dump trucks, and utility trucks. Vendor requirements include a minimum of 5 years' experience repairing light and medium-duty vehicles, AWS welding certification, and providing a lifetime warranty on paint and body repairs. The bid was released on October 13, 2025, with a question submission deadline of October 20, 2025, and a response deadline of November 12, 2025 at 3:00 pm. The contract term is five years, with potential four additional one-year renewal periods, and includes detailed pricing components for labor rates across various repair categories, emergency after-hours rates, vehicle detailing, and manufacturer parts discounts.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged businesses, but it does include non-discrimination policies and living wage compliance provisions. Insurance requirements are comprehensive, mandating Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), and Workers' Compensation insurance with statutory limits. The procurement covers jurisdictions including Los Angeles County and San Francisco City, with an estimated annual spend of $132,300.00 over the five-year contract period. Vendors must provide insurance through California-authorized insurers with a minimum A.M. Best rating of A:VII and submit original certificates and endorsements before work commences. The contract includes a payment bond covering 100% of the proposed contract amount, ensuring financial security for contractors, subcontractors, laborers, and materialmen involved in the service. Pricing will be evaluated based on hourly rates, emergency service capabilities, parts discount percentages, and overall service qualifications.