Pre-Qualification Pool for Automotive Transmission Repair and Replacement Servic

The City of Miami Beach is conducting an Invitation to Bid (ITB 2022-184-WG) to establish a pre-qualification pool for automotive transmission repair and replacement services for its municipal fleet of approximately 1,440 vehicles, with 603 classified as light vehicle assets. The procurement seeks qualified contractors to provide turn-key transmission repair services, which include removing existing transmissions and installing contractor-furnished rebuilt transmissions, with torque converter replacement costs incorporated into pricing. Contractors must meet specific eligibility requirements, including having at least one on-staff Automotive Service Excellence (ASE) A2 certified mechanic and maintaining a motor vehicle repair license with the Florida Department of Agriculture and Consumer Services for a minimum of three years. The pre-qualification period will be valid for one year with potential for up to four one-year renewals, and selected vendors will be required to respond to quote requests within 24 hours and retrieve vehicles for repairs within 24 hours of award notification. All transmission repairs must be warranted for 36 months or 100,000 miles, covering labor, installation, removal, materials, supplies, fluids, filters, road testing, diagnostics, and transportation. The solicitation's due date is June 21, 2027, with the opportunity initially posted on March 28, 2025.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation includes comprehensive insurance requirements that vendors must meet, including workers' compensation, commercial general liability, garage keepers legal liability, and automobile liability policies. The procurement methodology involves creating a pre-qualified vendor pool from which the City will solicit spot market purchases, with the lowest-priced vendor being awarded for specific periods or individual repair actions. Though a precise budget range is not specified, the scope suggests a potentially significant municipal fleet maintenance contract covering transmission repair and replacement services across approximately 1,440 vehicles. The competitive bidding process allows multiple pre-qualified vendors to remain eligible for future spot market offers, ensuring ongoing competitive pricing and service options for the City of Miami Beach. Vendors will be evaluated based on their technical qualifications, repair capabilities, warranty offerings, response times, and comprehensive service approach to municipal fleet maintenance.