Asphalt Mixes

Lubbock County, Texas issued Invitation to Bid (ITB) 260302 for the procurement of asphalt mixes to support consolidated road maintenance operations. The county is soliciting competitive bids for three distinct line items: Asphalt Stabilized Base (Black Base/TxDOT Type B) in an estimated quantity of 50 tons, Type C asphalt mix (TxDOT or City Specification) in an estimated quantity of 1,000 tons, and Type D asphalt mix (TxDOT or City Specification) in an estimated quantity of 5,200 tons. All hot mix asphalt must be produced with PG Grade Asphalt meeting specifications of PG 64/22, PG 64/28, or PG 70/28. The contract term is five months, effective May 1, 2026, through September 30, 2026, with no renewal options, and materials will be ordered on an as-needed basis with no minimum purchase commitments. Bidders must establish and maintain firm unit bid prices per ton for each line item throughout the entire contract period and may submit bids on any or all items. The question-and-answer period runs from March 26, 2026, through April 2, 2026, at 2:00 P.M. CDT, with sealed bids due by April 9, 2026, at 2:00 P.M. CDT, submitted electronically through the Bonfire portal or as hard copies to the Lubbock County Purchasing Department. Award will be made per line item to the lowest responsive bidders meeting or exceeding specifications. Successful bidders must provide evidence of required insurance coverage within ten days of award notification, including workers' compensation, commercial general liability with limits of $1,000,000 per occurrence/$2,000,000 aggregate, and auto liability with combined single limits of $1,000,000 per occurrence.

There are no designated set-asides for disadvantaged enterprises specified in this solicitation. However, all bidders must comply with multiple certification requirements, including submission of a Non-Collusive Bidding Certificate, Vendor Acknowledgement form confirming active System for Award Management (SAM) registration, Certificate Regarding Lobbying (certifying compliance with 31 U.S.C.A. Section 1352), and Certificate Regarding Energy Companies and Firearm Entities (certifying compliance with Texas Government Code provisions, with exemptions available for sole proprietorships, non-profits, and companies with fewer than 10 full-time employees or contracts valued below $100,000). Lubbock County reserves the right to make this contract available to other Texas governmental entities under an Interlocal Cooperation Agreement authorized by the Texas Interlocal Cooperation Act (Chapter 791, Government Code), provided bidders agree to honor purchase orders from political subdivisions and other governmental entities at identical terms and pricing. The solicitation does not specify an overall budget range or award value; however, bid prices must exclude state sales tax and federal excise tax, as Lubbock County is exempt from these obligations. Estimated quantities are subject to change based on actual county needs, and the county reserves the right to reject any or all bids and is not obligated to accept the lowest bid.