Asphalt Mixes

Lubbock County is seeking competitive bids for an Invitation to Bid (ITB 250701) for Asphalt Mixes through its Consolidated Road & Bridge Department. The procurement involves three specific asphalt mix types: Asphalt Stabilized Base (Black Base/TxDOT Type B), Type C, and Type D, with estimated quantities of 50, 1,000, and 5,200 tons respectively. All hot mix asphalt must be produced using PG Grade Asphalt (PG 64/22, 64/28, or 70/28), with specific minimum start-up and single order tonnage requirements. The bid submission deadline is Tuesday, August 26, 2025, at 2:00 P.M. CDT, with bids to be submitted electronically through the Bonfire portal or via hard copy. The contract will run from October 1, 2025, through March 30, 2026, as a six-month fixed-price contract with no renewal options. Evaluation criteria include lowest bid pricing per line item for vendors meeting all specified technical requirements, with awards made to bidders who can guarantee pricing stability throughout the contract duration.

The solicitation includes provisions for a cooperative purchasing agreement, allowing other local governmental entities in Texas to potentially utilize the contract pricing through interlocal agreements. Vendors must submit several mandatory documents, including a Bid Table, Non-Collusive Bidding Certificate, Cooperative Purchasing Agreement, Vendor Acknowledgement, Certificate Regarding Lobbying, and a Certification Regarding Energy Companies and Firearm Entities. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid requires vendors to complete non-collusive bidding certifications and attest to independent bid preparation. Vendors must disclose their SAM registration status and certify they have not used federal appropriated funds to influence government officials. The procurement does not specify an exact award value, but the estimated material quantities suggest a significant infrastructure investment, with the potential for multiple governmental entities to participate in the contract.