Asphalt Materials

The City of Olathe, Kansas is requesting bids for hot mix asphalt, cold mix asphalt, and liquid asphalt materials on an as-needed basis under IFB 26-0085, with bids due September 25, 2026 at 10:00 AM Central time. A local-vendor preference under City Ordinance #3.50.140 allows local businesses to be selected if their bids do not exceed the lowest bid by more than two percent or $5,000.

The scope covers seven types of hot mix asphalt (BM-1, BM-1 Winter, BM-2FR, BM-2B Surface, BM-2BFR, Superpave Surface, and Superpave Base/Leveling Course) in estimated quantities of 200 to 7,000 tons; cold mix asphalt with polypropylene fibers and Styrelf asphalt in an estimated quantity of 300 tons; and three types of liquid asphalt (SS-1H, CRS-2, and MC-30) in estimated quantities of 500 to 2,000 gallons. All materials must comply with Kansas Department of Transportation specifications and City of Olathe Technical Specifications. The City anticipates establishing contracts with one or more qualified vendors and does not guarantee any minimum quantity or expenditure. Bidders must provide unit pricing F.O.B. Olathe, Kansas with delivery charges submitted separately and must submit notarized affidavits confirming no conflicts of interest, certifications, mix designs, and Safety Data Sheets.

The resulting contract has an initial three-year term with options for two additional one-year renewals. The City reserves the right to extend under the same terms if mutually agreeable and funds are available. Award will be made to the lowest responsive and responsible bidder based on price, conformance to specifications, experience, completion time, vendor performance, product quality, payment terms, and references. The City requires Net 30 payment terms and inquires whether bidders will accept VISA P-Card payment without additional cost. Questions are due September 17, 2026.