Asphalt Concrete Plant Mix, Delivered

The California Department of General Services, Procurement Division is soliciting bids under Invitation for Bid Event ID 0000037785 for a non-mandatory statewide contract supplying delivered asphalt concrete plant mix to Caltrans in 11 of its 12 districts (District 5 excluded), with bids due December 2, 2026 at 11:00 a.m. PT. A bidders' conference is set for November 10, 2026 at 2:00 p.m. PT via Microsoft Teams, and bids go to CMU@dgs.ca.gov.

Small business, DVBE, and other socioeconomic participation claims affect eligibility and pricing. Bidders claiming those preferences must meet Commercially Useful Function requirements and provide appropriate certifications, and award goes to the lowest-cost responsive, responsible bidder after all applicable preferences and incentive calculations. The narrative response addresses Iran Contracting Act compliance, California small business certifications, DVBE incentive eligibility, and TACPA preference claims. Bidders must award-by-Area, meaning they must bid every location within an Area to be considered for that Area's award.

Scope covers 1/2-inch, 3/8-inch, and 3/4-inch aggregate with performance-grade binders, delivered by transfer end dump or bottom dump truck, with delivery within 48 hours of order at F.O.B. destination and contractor-prepaid freight. Orders range from a 20-ton daily cumulative minimum to a 500-ton daily maximum. Product must meet Caltrans Standard Specifications and Caltrans-verified Job Mix Formulas. Material sources require SMARA compliance, with California Mine ID numbers confirmed with the Department of Conservation. The contractor must provide customer service Monday through Friday, 8:00 a.m. to 5:00 p.m. PT, and submit monthly Contract Usage, SB/DVBE Participation, and Aging Debt reports to the State Contract Administrator. Cal Card acceptance is required.

Pricing is per ton, split into Asphalt Contract Price and Fuel Contract Price components, and bidders complete only yellow cells in the district-specific workbooks (Attachments 1 through 1J). Prices are firm fixed, with fuel adjustments permitted only if fuel costs rise at least 10 percent after the first six months and at least six months after any prior adjustment. Unplanned delays carry a standing time charge of $3.25 per minute. Historical expenditures under the current contract total $29.94 million over four years. The initial term is three years, with two one-year extension options.

The District 4 workbook's Areas 11 through 14 contain formula errors in the asphalt list price columns. Under the Alternative Protest Process (Public Contract Code 12125 et seq.), submitting a bid constitutes consent, and any bidder intending to protest must file a written Notice of Intent to Protest with the DGS Procurement Division's Alternative Protest Process Coordinator in Sacramento before the close of business on the last day of the protest period stated in the Notice of Intent to Award.