Armored Car Services

The School Board of Polk County, Florida is seeking competitive bids for armored car and secure courier services for the transportation of deposits, negotiable instruments, confidential financial materials, and other authorized items between District locations and designated financial institutions, with bids due June 22, 2026 at 3:00 PM Eastern Time under ITB 001-MJ-0727. The award has been completed: Mid Florida Armored & ATM Services, Inc., based in Tampa, Florida, received the Notice of Recommended Bid Award on June 25, 2026, with Superintendent approval on July 6, 2026 and contract execution through July 31, 2027.

Bidders must be qualified, licensed, and insured firms with a minimum of three years of experience providing armored transportation services. Required certifications and forms include Background Screening Compliance Acknowledgment (compliance with Section 1012.465, Florida Statutes and the Jessica Lunsford Act), coercion affidavit under Florida Statute 787.06(14), Conflict of Interest Statement disclosing contractual relationships since January 2020, Certification of Independent Price Determination, Statement of Affirmation and Intent, and affidavit regarding Foreign Countries of Concern under Florida Statutes Section 287.138. Out-of-state bidders must provide written legal opinion from a home-state attorney regarding bidding preferences. Bidders must also submit three client references using the District's Reference Request Form.

The scope encompasses approximately 820 combined monthly stops across 177 school and administrative facilities districtwide, with varying pickup frequencies ranging from daily to weekly service. Services include scheduled pickups, emergency and after-hours pickups, locked tamper-evident deposit bags, chain-of-custody documentation, electronic delivery confirmation, and incident notification. Bidders must provide fixed pricing per scheduled stop, emergency pickup charges, and after-hours/holiday pricing; all costs including labor, equipment, fuel, insurance, permits, and administration must be included. Pricing remains firm for the initial contract term, with renewal price adjustments capped at annual Consumer Price Index increases, subject to District approval.

The contractor must maintain comprehensive insurance: workers' compensation (statutory limits), commercial general liability ($1 million per occurrence / $2 million aggregate), automobile liability ($1 million combined single limit), crime/theft insurance ($1 million), fidelity bond/employee dishonesty coverage ($1 million), and excess/umbrella liability ($2 million recommended). The contractor must maintain a minimum 98 percent on-time pickup performance rate and bears full responsibility for loss, theft, or damage to District funds in custody. The initial contract term runs August 1, 2026 through July 31, 2027, with four optional one-year renewal periods available. The estimated annual expenditure is $200,000, based on District operational needs with no guaranteed minimum service quantity. Bid opening occurred June 22, 2026; the Notice of Recommended Bid Award was posted June 25, 2026. A Drug-Free Workplace Certification provides competitive preference in tie-bid scenarios under Florida Statute 287.087.