Conflict_of_Interest_Statement.pdf

This is a Conflict of Interest Statement form required by the School Board of Polk County, Florida for vendors responding to a solicitation for armored car and secure courier services. The form requires proposers to disclose any contractual relationships that have existed between January 2020 and the present with the School Board of Polk County, as well as any existing business or personal relationships between the proposer, its principals, affiliates, or subcontractors and the District or other entities involved in the project. The District seeks competitive bids from qualified, licensed, and insured firms to provide armored transportation services for moving deposits, negotiable instruments, confidential financial materials, and other authorized items between District locations and designated financial institutions in support of finance and accounting operations. The solicitation aims to establish a competitively awarded districtwide contract for secure, reliable, efficient, and cost-effective armored transportation services.

Proposers must complete the disclosure statement by either listing all relevant relationships or indicating via checkbox that no such relationships exist or have existed. The form emphasizes that failure to disclose prior or existing contractual or personal relationships as described may result in proposal disqualification, and that not every relationship constitutes a conflict of interest, but all must be disclosed. The District retains final determination authority regarding the existence of any conflicts of interest. Proposers must avoid merely concluding that no conflict of interest exists without substantive disclosure and documentation.