Annual Contract to Provide Commercial Moving Services for Board of Elections and Voter Registration

Chatham County, Georgia is soliciting competitive bids for an annual contract to provide commercial moving services for the Board of Elections and Voter Registration. The procurement seeks a qualified vendor to transport election equipment and supplies between the Elections Annex and Voter Registration Annex to and from voting locations and polling sites throughout the county. The contract involves moving a wide range of election materials, including voting machines, ballot boxes, privacy screens, power supplies, laptops, signage, and other critical election infrastructure across 86 polling locations in various municipalities including Savannah, Tybee Island, and Pooler. A mandatory pre-bid conference is scheduled for January 15, 2026, at 10:00 AM, with bid submissions due by 2:00 PM on January 30, 2026, through the Chatham County Purchasing Portal. Bidders must provide detailed references, demonstrate experience with similar government moving projects, and submit comprehensive pricing for both outbound and inbound transportation of election equipment, with estimated quantities ranging from 3 to 1,314 units across various line items.

The county has established a Minority/Woman Business Enterprise (M/WBE) participation goal of 30 percent for this procurement, requiring bidders to demonstrate good faith efforts in subcontracting with or purchasing from qualified M/WBE vendors. Contractors must maintain specific insurance coverage, including $1,000,000 in Commercial General Liability, $500,000 in Workers' Compensation, and $1,000,000 in Business Automobile Liability. The contract is structured as an annual agreement with the potential for four additional one-year renewal terms, contingent on mutual agreement. Successful bidders must comply with E-Verify employment verification requirements and possess a current Chatham County Tax Certificate. While no specific total contract value is explicitly stated, the detailed bid sheet and extensive equipment list suggest a substantial procurement with significant logistical complexity. Bidders are required to submit a comprehensive set of certifications, including drug-free workplace documentation, non-discrimination statements, and citizenship verification, with all submissions subject to thorough review for responsiveness and compliance.