10-BID SHEET 25-0166-4. Commercial Moving Services for Board of Elections and Voter Registration.xlsx
XLSX spreadsheet 27 KB Posted
- Attached to
- Annual Contract to Provide Commercial Moving Services for Board of Elections and Voter Registration
- Solicitation number
- 25-0166-4
- Issued by
- Chatham County, Georgia
About this file
This is a bid sheet for an annual contract with the Chatham County Board of Elections and Chatham County Voter Registration in Georgia to provide commercial moving services. The contract requires vendors to transport election equipment and supplies between the Elections Annex and Voter Registration Annex to and from voting locations and polling sites throughout the county. The bid sheet includes thirty-four line items covering both departure (outbound) and return (inbound) services for various equipment and materials, including Vote Center Rolling Hubs, ballot boxes with scanners, absentee ballot drop boxes, plexiglass counter safety shields, voting systems (BMD and voting printers), UPS batteries, folding tables, ramps, folding chairs, privacy screens, laptops, poll pads, directional and informational signage, water cases, and miscellaneous storage supplies. Estimated quantities range from three to 1,314 units across the line items, with quantities provided for bidding purposes only and not guaranteeing actual usage volumes.
The bid sheet presents pricing as individual line items with estimated quantities and unit costs to be completed by bidders, with all costs to roll up to a grand total. All questions regarding the bid must be submitted in writing to Bernadine P. Bruen, Procurement Specialist, through the Chatham County Purchasing portal at https://chathamcountyga.bonfirehub.com/portal, and bidders are explicitly prohibited from contacting any county department directly. The bid sheet notes that any alteration or duplication of the document will result in disqualification of the bid submission. Chatham County does not utilize third parties to obtain bids on its behalf and is seeking competitive bids from qualified and experienced commercial moving vendors.
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Text version
Sheet1 ANY ALTERATION OR DUPLICATION OF THE BID SHEET SHALL BE CAUSE FOR DISQUALIFICATION OF BID SUBMISSION.
ANY QUESTIONS REGARDING THE BID SHEET SHALL BE DIRECTED TO THE PURCHASING DEPARTMENT.
BID NO. 25-0166-4
Annual Contract to Provide Commercial Moving Services for Board of Elections and Voter Registration
(Estimate quantities required referenced are for BID PURPOSES ONLY and does not guarantee any quantities of usage.)
| LINE ITEM NO. | SERVICE DESCRIPTION | EST. QTY | COST | TOTAL | |
| 1 | (DEPARTURE SERVICE) - move from Annex to voting site/location: | ||||
| One (D2) Vote Center Rolling Hub | 40 | $ - 0 | $ - 0 | ||
| 2 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: | ||||
| One (D2) Vote Center Rolling Hub | 40 | $ - 0 | $ - 0 | ||
| 3 | (DEPARTURE SERVICE) - move from Annex to voting site/location: | ||||
| One (1) single Ballot Box with attached Scanner | 100 | $ - 0 | $ - 0 | ||
| 4 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: | ||||
| One (1) single Ballot Box with attached Scanner | 100 | $ - 0 | $ - 0 | ||
| 5 | (DEPARTURE SERVICE) - move from Annex to voting site/location: | ||||
| One (D4) Vote Center Rolling Hub | 5 | $ - 0 | $ - 0 | ||
| 6 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: | ||||
| One (D4) Vote Center Rolling Hub | 5 | $ - 0 | $ - 0 | ||
| 7 | (DEPARTURE SERVICE) - move from Annex to voting site/location: | ||||
| One (1) single Absentee Ballots Drop Box | 3 | $ - 0 | $ - 0 | ||
| 8 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: | ||||
| One (1) single Absentee Ballots Drop Box | 3 | $ - 0 | $ - 0 | ||
| 9 | (DEPARTURE SERVICE) - move from Annex to voting site/location: | ||||
| One (1) single Plexiglass Counter Safety Shield | 50 | $ - 0 | $ - 0 | ||
| 10 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: | ||||
| One (1) single Plexiglass Counter Safety Shield | 50 | $ - 0 | $ - 0 | ||
| 11 | (DEPARTURE SERVICE) - move from Annex to voting site/location: | ||||
| ONE (1) single Voting System. This system is ONE UNIT that consists of one (1) BMD and one (1) Voting Printer. | 1314 | $ - 0 | $ - 0 | ||
| 12 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: | ||||
| ONE (1) single Voting System. This system is ONE UNIT that consists of one (1) BMD and one (1) Voting Printer. | 1314 | $ - 0 | $ - 0 | ||
| 13 | (DEPARTURE SERVICE) - move from Annex to voting site/location: | ||||
| One (1) single UPS (Universal Power Supply) Battery | 120 | $ - 0 | $ - 0 | ||
| 14 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: | ||||
| One (1) single UPS (Universal Power Supply) Battery | 120 | $ - 0 | $ - 0 | ||
| 15 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
Folding Tables – bundle up to a total of (5) five. (Size: up to 8 ft)
| COST PER BUNDLE | 10 | $ - 0 | $ - 0 |
| 16 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
Folding Tables – bundle up to a total of (5) five. (Size: up to 8 ft)
| COST PER BUNDLE | 10 | $ - 0 | $ - 0 |
| 17 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
One Ramp: Size 14”x36”x3”
| 5 | $ - 0 | $ - 0 |
| 18 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
One Ramp: Size 14”x36”x3”
| 5 | $ - 0 | $ - 0 |
| 19 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
One Ramp: Size 14”x36”x9”
| 5 | $ - 0 | $ - 0 |
| 20 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
One Ramp: Size 14”x36”x9”
| 5 | $ - 0 | $ - 0 |
| 21 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
Folding chairs – bundle up to a total of (5) five.
| COST PER BUNDLE | 15 | $ - 0 | $ - 0 |
| 22 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
Folding chairs – bundle up to a total of (5) five.
| COST PER BUNDLE | 15 | $ - 0 | $ - 0 |
| 23 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
Blue folding privacy screens – bundle up to a total of five (5).
| COST PER BUNDLE | 20 | $ - 0 | $ - 0 |
| 24 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
Blue folding privacy screens – bundle up to a total of five (5).
| COST PER BUNDLE | 20 | $ - 0 | $ - 0 |
| 25 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
Laptops
| (COST PER laptop) | 50 | $ - 0 | $ - 0 |
| 26 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
Laptops
| (COST PER laptop) | 50 | $ - 0 | $ - 0 |
| 27 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
Poll pads
| (COST PER Poll Pad) | 50 | $ - 0 | $ - 0 |
| 28 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
Poll pads
| (COST PER Poll Pad) | 50 | $ - 0 | $ - 0 |
| 29 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
Allocated signs: large A-Frame, small A-Frame, no campaigning, vote here, early voting, elderly/disabled, large standalone signs, quartet & display boards. (each signage bundle vary per voting location)
| COST PER BUNDLE | 100 | $ - 0 | $ - 0 |
| 30 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
Allocated signs: large A-Frame, small A-Frame, no campaigning, vote here, early voting, elderly/disabled, large standalone signs, quartet & display boards. (each signage bundle vary per voting location)
| COST PER BUNDLE | 100 | $ - 0 | $ - 0 |
| 31 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
Cases of Water (bundle of up to no more than 3 cases)
| COST PER BUNDLE | 10 | $ - 0 | $ - 0 |
| 32 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
Cases of Water (bundle of up to no more than 3 cases)
| COST PER BUNDLE | 10 | $ - 0 | $ - 0 |
| 33 | (DEPARTURE SERVICE) - move from Annex to voting site/location: |
Miscellaneous supplies: supply storage file boxes with lid, supply tough storage tote with lid, supply bags, bins, crates, coolers (each bundle vary per voting location)
| COST PER BUNDLE | 100 | $ - 0 | $ - 0 |
| 34 | (RETURN SERVICE) - move from voting site/location BACK TO ANNEX: |
Miscellaneous supplies: supply storage file boxes with lid, supply tough storage tote with lid, supply bags, bins, crates, coolers (each bundle vary per voting location)
COST PER BUNDLE 100 $ - 0 $ - 0
GRAND TOTAL $ - 0
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