ACDelco Gold Series Automotive Batteries

The City of Pasadena Public Works Department, Building Systems & Fleet Management Division is soliciting competitive sealed bids for the purchase and delivery of ACDelco Gold Series automotive batteries to support the City's diverse fleet of light, medium, and heavy-duty vehicles. The procurement encompasses 31 line items totaling approximately 404 batteries, including maintenance-free batteries, AGM batteries, high reserve capacity batteries, deep cycle electric vehicle batteries, and lawn and garden batteries in various BCI group sizes and configurations, with quantities ranging from one to 98 units per line item. Additionally, bids must include routine and emergency delivery services, with standard delivery required within three hours of order placement and emergency delivery within two hours to the City Yards facility at 323 West Mountain Street, Pasadena, California. The City intends to establish a five-year contract for as-needed purchases with no optional extension periods; all batteries must be new ACDelco Gold Series products manufactured within the previous six months, meeting OEM specifications and providing a minimum 36-month manufacturer warranty. Bid evaluation will be based on the lowest grand total price from responsive and responsible bidders, with all bid prices required to include federal, state, and local taxes; a 5 percent bid bond valid for 180 days is required. Bidders must submit pricing electronically through the City's eProcurement Portal with sealed bids due by 3:00 PM on Monday, March 23, 2026, with a mandatory question submission deadline of March 16, 2026 at 2:00 PM. Required submittals include completed Equal Employment Opportunity forms (AA-1, AA-2, AA-3), Declaration of Non-Collusion, signature page, legal status documentation, Unique Entity Identifier (UEI) from SAM.gov, Disclosure of Lobbying Activities form, Federal Required Certification, and an IRS Form W-9 from the winning bidder.

The procurement is subject to the City of Pasadena's Living Wage Ordinance for service components and minimum wage requirements under Pasadena Municipal Code, and all contractors must comply with Equal Employment Opportunity practices and California Lead-Acid Battery recycling regulations. The solicitation includes provisions for federal compliance, including HUD labor standards, Section 3 economic opportunity requirements mandating that 25 percent of total labor hours be performed by Section 3 workers and 5 percent by targeted Section 3 workers where applicable, prevailing wage determinations, and non-segregated facilities certifications, indicating anticipated federal funding or federal involvement in the project. The City will apply a 1.75 percent sales and use tax deduction for local bidders where applicable and may request price increases at the conclusion of the first contract year not to exceed the Consumer Price Index. Small and Micro Business Certifications from the California Department of General Services are recognized and carry preference in the procurement process. Vendors must hold a valid Pasadena Business License and California Department of Industrial Relations certification for public works projects. No pre-bid meeting is required, and the specific award value or total contract budget is not disclosed in the solicitation documents; however, the procurement involves routine fleet maintenance operations across the five-year contract term on an as-needed basis, with delivery charges included separately from battery unit pricing.