Unique_Entity_ID_(SAM).pdf

This is a Unique Entity Identifier (UEI) submission form required by the City of Pasadena Public Works Department, Building Systems & Fleet Management Division for a competitive sealed bid solicitation for ACDelco Gold Series automotive batteries. The procurement encompasses 31 line items totaling approximately 404 batteries in various configurations, including maintenance-free, AGM, high reserve capacity, deep cycle electric vehicle, and lawn and garden batteries in different BCI group sizes, with quantities ranging from one to 98 units per line item. The City seeks to establish a five-year contract for as-needed battery purchases with no optional extension periods. Bidders must provide routine and emergency delivery services, with standard delivery required within three hours of order placement and emergency delivery within two hours to the City Yards facility at 323 West Mountain Street, Pasadena, California. Sealed bids are due electronically through the City's eProcurement Portal by 3:00 PM on Monday, March 23, 2026, with a mandatory question submission deadline of March 16, 2026 at 2:00 PM. No pre-bid meeting is required.

Bid evaluation will be based on the lowest grand total price from responsive and responsible bidders, with all bid prices required to include federal, state, and local taxes. A five percent bid bond valid for 180 days is required. All batteries must be new ACDelco Gold Series products manufactured within the previous six months, meeting OEM specifications and providing a minimum 36-month manufacturer warranty. Required submittals include completed Equal Employment Opportunity forms, Declaration of Non-Collusion, signature page, legal status documentation, UEI from SAM.gov, Disclosure of Lobbying Activities form, Federal Required Certification, and an IRS Form W-9 from the winning bidder. The procurement is subject to the City of Pasadena's Living Wage Ordinance and minimum wage requirements under Pasadena Municipal Code, with compliance required for Equal Employment Opportunity practices and California Lead-Acid Battery recycling regulations. Section 3 economic opportunity requirements mandate that 25 percent of total labor hours be performed by Section 3 workers and 5 percent by targeted Section 3 workers where applicable. The City will apply a 1.75 percent sales and use tax deduction for local bidders where applicable and may request price increases at the conclusion of the first contract year not to exceed the Consumer Price Index. Vendors must hold a valid Pasadena Business License and California Department of Industrial Relations certification for public works projects.