Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This document is a Multi-Year Purchase Order Cover Page and Terms and Conditions template issued by the City of Pasadena for the procurement of ACDelco Gold Series automotive batteries to support the City's fleet maintenance operations. The City of Pasadena Public Works Department, Building Systems & Fleet Management Division is seeking competitive sealed bids for the purchase and delivery of approximately 404 batteries across 31 line items, including maintenance-free batteries, AGM batteries, high reserve capacity batteries, deep cycle electric vehicle batteries, and lawn and garden batteries in various BCI group sizes with quantities ranging from one to 98 units per line item. The procurement includes both routine and emergency delivery services, with standard delivery required within three hours of order placement and emergency delivery within two hours to the City Yards facility at 323 West Mountain Street, Pasadena, California. Sealed bids are due by 3:00 PM on Monday, March 23, 2026, with a mandatory question submission deadline of March 16, 2026 at 2:00 PM. The City intends to establish a five-year contract for as-needed purchases with no optional extension periods.

All batteries must be new ACDelco Gold Series products manufactured within the previous six months, meeting OEM specifications and providing a minimum 36-month manufacturer warranty. Bid evaluation will be based on the lowest grand total price from responsive and responsible bidders, with all bid prices required to include federal, state, and local taxes. A 5 percent bid bond valid for 180 days is required with electronic submission through the City's eProcurement Portal. Required submittals include completed Equal Employment Opportunity forms (AA-1, AA-2, AA-3), Declaration of Non-Collusion, signature page, legal status documentation, Unique Entity Identifier (UEI) from SAM.gov, Disclosure of Lobbying Activities form, Federal Required Certification, and an IRS Form W-9 from the winning bidder. The procurement is subject to the City of Pasadena's Living Wage Ordinance and minimum wage requirements, with compliance required for Equal Employment Opportunity practices, California Lead-Acid Battery recycling regulations, HUD labor standards, and Section 3 economic opportunity requirements mandating 25 percent of total labor hours performed by Section 3 workers and 5 percent by targeted Section 3 workers. The City will apply a 1.75 percent sales and use tax deduction for local bidders where applicable and may request price increases at the conclusion of the first contract year not to exceed the Consumer Price Index. Small and Micro Business Certifications from the California Department of General Services are recognized and carry preference, and vendors must hold a valid Pasadena Business License and California Department of Industrial Relations certification for public works projects.