Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This is a Multi-Year Purchase Order Cover Page and Terms and Conditions document from the City of Pasadena Public Works Department, Building Systems & Fleet Management Division, soliciting bids for ACDelco Gold Series automotive batteries to support the City's fleet maintenance operations. The City maintains a diverse fleet of light, medium, and heavy-duty vehicles and intends to establish a 5-year contract for the purchase of ACDelco Gold Series batteries on an as-needed basis. The purchase order contract cover page serves as the acceptance mechanism for vendors and includes designated fields for contract number, contractor/vendor identification, contract purpose, start and expiration dates, and total purchase order amount. The template accommodates multi-year structures with separate line items for up to five fiscal years, allowing the City to allocate budgets across the contract term.

The document establishes that contractor or vendor acceptance of the purchase order, through signature, payment, shipment of goods, or provision of services, constitutes unqualified acceptance of all terms and conditions. The cover page references attachments including the City of Pasadena Terms and Conditions of Purchase Order and allows for up to five supplemental attachments to support the contract documentation. The document includes acknowledgment language clarifying that the purchase order does not constitute a firm offer by the City and may be revoked prior to acceptance, with any pre-existing contract language taking precedence. Project manager contact information and vendor signature authorization are required on the document, and the City reserves the right to award the contract based on competitive bid evaluation criteria.