'27 AG IT Toners

The Illinois Office of the Attorney General (OAG) is soliciting bids through an Invitation for Bids (IFB) for the procurement of genuine HP toner cartridges, transfer/fuser kits, maintenance kits, and related printer supplies to support the agency's printing operations over a three-year period. The procurement covers supplies for multiple printer models from Canon, Epson, and HP, including laser jet printers (M401, M402, M452, M454/M455, M553, M602/M603, M605/M606, M608, M610, M612, M712, M750, M751, P1606, P2055, P4515, E60065), large-format printers (DesignJet T520, Image PROGRAF 4000, Stylus Pro 9890), and multifunction devices (FAXPHONE L190, Pixma iP100/iP110/TR150, Photosmart D7560, Pro 1000). The total procurement encompasses 680 units across all products for fiscal years 2027 through 2029, with specific line-item quantities detailed in Exhibit A. Vendors must submit firm, fixed pricing on a per-unit basis with all extensions and totals shown, net of discounts and F.O.B. destination, including all transportation and handling costs. Only genuine HP cartridges are acceptable; equivalent recycled or refurbished products are not permitted. Electronic bid submissions must be sent to ProcurementBids@ilag.gov by April 28, 2026, at 12:00 p.m. Central Standard Time, with the initial contract commencing July 1, 2026, through June 30, 2027, and including two optional one-year renewal periods available through June 30, 2029. A vendor conference is required, though specific dates and locations are not detailed in the solicitation documents. Award will be made to the responsible vendor submitting the lowest responsive price that passes administrative and responsibility review, provided the bidder responds to all line items in Exhibit A and meets delivery expectations of 7 to 10 days following order placement.

This procurement contains no designated set-asides for disadvantaged enterprises or restrictions limiting bidder types beyond standard Illinois Procurement Code requirements, which include obtaining a Department of Human Rights Public Contracts Number, State Board of Elections registration, and certification regarding conflicts of interest, debarment status, and various statutory compliance matters. No incumbent vendor information is specified in the solicitation documents, though the FY26 Bid Tabulation indicates the previous year's total annual expenditure was $171,612.00 across 639 units, providing a cost reference baseline for interested vendors. Vendors must ensure compatibility with the existing HP printer infrastructure currently in use by the OAG and demonstrate the capability to provide real-time delivery updates throughout the contract term. Based on historical FY26 spending of $171,612.00 for similar supplies, the three-year contract value may reasonably range between $515,000 and $550,000, assuming consistent annual requirements; however, the solicitation documents note that actual orders may vary throughout the contract period based on usage patterns and agency needs. The OAG reserves discretionary authority to renew the contract for a total of three years through any combination of full or partial-year renewals at its discretion.