26RFP43-Generator Maintenance and Repair Services for Williamson County

Williamson County, Texas, issued Request for Proposal 26RFP43 on May 1, 2026, seeking to establish contracts for inspection, preventative maintenance, repair, and rental services for generators and automatic transfer switches at county-owned facilities on an as-needed basis. The solicitation encompasses 21 facilities generators ranging from 15 kilowatts to 1,750 kilowatts, along with 11 radio tower generators, with equipment powered by diesel or natural gas fuel located across multiple county facilities including the Emergency Services Operations Center, Juvenile Justice Center, jails, health departments, administrative buildings, and regional parks throughout Williamson County's service area. Successful respondents must provide quarterly inspections during the first, third, and fourth quarters; annual Level 2 inspections during the second quarter; and triennial Level 3 inspections beginning in fiscal year 2028, with emergency repairs required within four hours of notification and rental generators mobilized within two business hours at minimum 50% fuel capacity. Required qualifications include maintaining a branch office within one hour of Williamson County or establishing one within 90 days at no additional cost, employing a minimum of one licensed master electrician and one ASE-certified diesel mechanic, and maintaining 10 years of business and technical experience in populated office buildings, along with carrying comprehensive insurance including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Professional Liability ($2,000,000), and Automobile Liability ($1,000,000). A mandatory pre-bid conference with site visits is scheduled for Thursday, May 14, 2026, from 9:00 a.m. to 4:30 p.m. at the Georgetown Annex (100 Wilco Way, Georgetown, Texas), with written questions due by May 19, 2026, and proposals due by May 28, 2026, at 10:00 a.m. CST submitted electronically through Bonfire or by sealed mail. Evaluation will be weighted as follows: Proposal Requirements and Completeness (Pass/Fail), Relevant Experiences and Qualifications (35 points), References, Experiences, Reputation, and Compliance (15 points), Price (30 points), and Proposed Methodology (20 points), for a total of 100 points, with the initial contract term running from October 1, 2026, through September 30, 2028, and four additional optional one-year renewal periods available at the County's discretion.

The solicitation contains no set-aside designations for disadvantaged enterprises; however, Williamson County reserves the right to consider local preference under Texas Local Government Code Section 271.905, allowing a Williamson County-based respondent's proposal to be considered if it is within three percent of the lowest bid. No incumbent vendors or current contractors are identified in the solicitation documents. Respondents must integrate with Williamson County's existing OmniMetrix remote monitoring systems currently in use for generator oversight and comply with the County's standardized inspection checklist for all preventative maintenance documentation. All work invoices exceeding $500 must include supporting documentation of parts and materials receipts, and respondents must submit inspection reports within two business days of completion using the County's approved inspection checklist format. Contractors exceeding $100,000 in contract value are required to furnish a bid bond in the amount of 5 percent of the total contract price, with pricing to be submitted on a firm, fixed-unit basis and remaining fixed throughout the initial contract period, subject to annual increases not exceeding five percent effective October 1st if documented industry-wide cost changes beyond the contractor's control occur. The solicitation does not specify a total budget amount, and the County reserves the right to award to a single contractor, split awards among multiple contractors, or decline to award entirely; pricing evaluation will determine final award values based on responsive and responsible bids meeting all technical and compliance requirements.