2025 Asphalt Maintenance Project

The City of Owensboro in Daviess County, Kentucky is seeking a qualified contractor to complete the 2025 Asphalt Maintenance Project (RFB #4442), which involves comprehensive seal and stripe work across 13 different locations including city parks, fire stations, parking lots, and sections of the Greenbelt trail system totaling approximately 5.5 miles of path maintenance. The project requires the contractor to provide all necessary labor, materials, equipment, and supervision to execute asphalt maintenance and pavement marking services. Bidders must submit their proposals electronically through the Bonfire portal by September 4, 2025, at 2:00 P.M. local time, with bids remaining valid for 60 days after opening. Prospective contractors are required to visit each project site to assess conditions, as the city will not provide formal site reports but will make historical documents available. The bid process requires submission of multiple compliance documents, including a subcontractors registry, bid bond, KRS statutory forms, and an exceptions page, with unit prices to be computed according to contract specifications.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged business enterprises. Bidders must complete several mandatory compliance forms, including a Vendor's Statement pursuant to KRS45A.343, which requires disclosure of any violations of state statutes related to corporate taxes, labor laws, and regulatory compliance within the past five years. The contract will be structured with a unit price payment mechanism, with progress payments processed monthly and a 10% retainage provision that may be reduced to 5% after 50% project completion. While specific budget ranges are not explicitly detailed in the documents, the bid form includes line-item pricing for 13 distinct maintenance locations. Performance and payment bonds will be required, with the surety responsible for ensuring contract completion and protecting subcontractors and material suppliers. The project includes specific performance requirements, such as substantial completion by a predetermined date and full completion within 30 calendar days thereafter, with potential liquidated damages for project delays.