1941-26-R-IFBD-00004

The Mississippi Department of Transportation (MDOT) is seeking to procure up to eight (8) new hydrostatic asphalt distributor trucks with a 1900-gallon capacity through a sealed competitive bid process (RFX No. 3160007532). The procurement requires NEW and CURRENT make and model equipment produced or replaced within the last three years, with specific technical specifications including detailed requirements for the tank, circulating system, power unit, bitumen pump, heating system, spray bar, controls, and truck chassis. Bidders must provide comprehensive documentation proving compliance with each specification, including supporting literature, technical manuals, and certifications demonstrating alignment with U.S. Department of Labor OSHA Regulations and U.S. Department of Transportation Federal Motor Vehicle Safety Standards. The solicitation requires electronic bid submissions through the MAGIC procurement system, with bids due on Monday, August 25, 2025, at 10:30 AM CST. The contract term will run from Commission Approval through September 30, 2026, with potential extensions up to twelve (12) months at a time, subject to mutual agreement between the vendor and MDOT.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises, but vendors must comply with the Mississippi Employment Protection Act and E-Verify requirements, including verifying employment eligibility for all new hires. Vendors must complete an Employment Eligibility Verification (EEV) certification and agree to electronically verify information about newly hired employees. The potential penalties for non-compliance include loss of state contracts, licenses, or permits for up to three years. While a specific budget range is not disclosed, the award will be made to the lowest responsible bidder meeting all specifications. The contract includes provisions for warranty, with the delivering dealer having sole warranty responsibility for the first 90 calendar days after equipment acceptance. Payments will be made in United States currency within forty-five (45) days of invoice receipt using the state's electronic payment system, and the contract allows for potential termination under various circumstances including default, convenience, or bankruptcy.