1130-27-R-NBID-00003

The State of Mississippi Department of Finance and Administration's Office of Purchasing, Travel and Fleet Management (OPTFM) is soliciting proposals from manufacturers and authorized dealers or distributors for a nonexclusive, negotiated grounds maintenance equipment contract under solicitation 1130-27-R-NBID-00003 (RFx 3130002400), with proposals due by 3:00 p.m. CST on December 16, 2026. Awards will be made to all manufacturers submitting compliant proposals with competitive pricing.

Eligible equipment must be new, unused, and of current manufacture, powered by gasoline, diesel, electricity, battery, hybrid, or other commercially available sources. Categories include tractors and attachments, landscaping equipment, golf course and specialty turf maintenance equipment, and golf carts and utility transport vehicles. Every item must be offered at a discount from its manufacturer's suggested retail price to be considered. Proposers submit through Mississippi's MAGIC e-procurement system, must register in MAGIC, and must obtain a Supplier ID from OPTFM at 601-359-3409. Required submissions include W-9 forms, dealer lists, price lists with NIGP codes and maximum delivery days, and internal catalog spreadsheets. A purchase summary attestation requires that inaccurate sales data render a proposal non-responsive. Current state contract holders must resubmit by the deadline or face contract expiration and denial of renewal.

The contract term is one year, from March 1, 2027, through February 29, 2028, with no renewal periods. Pricing is firm for twelve months with no increases during the term. The contractor bears freight and shipping costs on an F.O.B. Destination basis. The State may pay invoices within forty-five days without penalty, with invoices submitted electronically. Contract holders may submit one consolidated request for product additions or deletions per contract period. Either party may terminate on thirty calendar days' written notice. The notice tags Hinds County and Jackson as jurisdictions.

The solicitation package includes Attachment A (dealers list), B (price list), C (internal catalog), D (purchase summary), E (attestation), F (OPTFM standard terms, effective October 1, 2025), and G (sample contract). Attachment F makes performance contingent on legislative appropriation and allows termination on ten business days' notice if funding becomes unavailable.