19% Aqueous Ammonia

The City of Austin Electric Utility, operating as Austin Energy, seeks a contractor to supply 19% aqueous ammonia via truckload delivery to Sand Hill Energy Center located at 1101 Fallwell Lane, Del Valle, Texas 78617, for use in nitrogen oxide suppression at the facility. The contractor must provide new, industry-standard aqueous ammonia that is free of organic materials and particulate matter, delivered in bulk tank truck volumes to two storage tanks with capacities of 10,000 gallons and 36,000 gallons, with typical delivery sizes of approximately 5,000 and 6,000 gallons respectively. Deliveries must occur Monday through Friday between 8 a.m. and 2 p.m., within five calendar days of order placement, and all invoices must be submitted via email with quantities listed in gallons corresponding exactly to delivered volumes. The contractor must comply with Department of Transportation regulations, maintain proper hazardous materials handling certifications per OSHA requirements, provide chemical analysis from an accredited laboratory with each delivery, and designate a single point of contact skilled in aqueous ammonia handling. The contract term is twenty-four months with the option for three additional twelve-month renewal periods at the City's sole discretion, with pricing fixed and unit-based for the first three months following execution, after which price adjustments may be requested quarterly limited to the percentage change in specified industry indices. Questions must be submitted by Wednesday, May 27, 2026, at 5:00 p.m., with a non-mandatory pre-offer meeting scheduled for Friday, May 15, 2026, at 10:00 a.m. via Microsoft Teams, and all offers are due on Tuesday, June 2, 2026, at 2:00 p.m. Central Time, with bids opening at 3:00 p.m. the same day. All offers must be submitted online through the City's Austin Finance Online system and are valid for 150 calendar days following the solicitation due date.

The City of Austin has determined that no Minority and Women-Owned Business Enterprises (M/WBE) subcontracting goals apply to this solicitation due to insufficient subcontracting opportunities and limited availability of certified M/WBE firms in this commodity area; however, if subcontractors are utilized, they must comply with M/WBE Program procedures outlined in City Code Chapters 2-9A/B, with any subcontractors added after contract award requiring prior City approval. Offerors are encouraged to complete optional Local Business Preference and Small Business Preference forms if they meet the specified criteria, with local business preference available for entities with headquarters located within the Austin-Round Rock-San Marcos Metropolitan Statistical Area encompassing Bastrop, Caldwell, Hays, Travis, and Williamson counties, and small business preference available for entities holding recognized Small Business Administration certifications. All offerors must complete mandatory Wage Theft Ordinance certifications confirming no adjudication for wage theft-related incidents within the five years preceding the contract award date, and all employers awarded contracts must complete the City of Austin Wage Theft Training within 30 days of contract award. The contract includes local and small business preference discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million, with the City awarding the contract to the responsible offeror submitting the lowest responsive bid. The contractor must obtain and maintain comprehensive insurance coverage including Workers' Compensation and Employers' Liability with minimum limits of $1,000,000; Commercial General Liability with minimum limits of $2,000,000 per occurrence; Business Automobile Liability with a combined single limit of $1,000,000 per occurrence; Environmental Impairment/Pollution Liability Insurance with minimum limits of $2,000,000 per claim; and Umbrella/Excess Liability Insurance with limits of no less than $3,000,000 per occurrence and in the aggregate, with all policies written by companies authorized to do business in Texas with an A.M. Best rating of B+VII or better. No incumbent contractor information or specific budget ranges are provided in the solicitation documents.