IFB_1100_AGM1006_0500_v1.docx

CITY OF AUSTIN

1. PURPOSE

1.1. The City of Austin Electric Utility, dba Austin Energy, requires a Contractor to provide 19% aqueous ammonia, via truckload delivery, to Sand Hill Energy Center. This aqueous ammonia will be used for nitrous oxide suppression at the facility.

2. TERM OF CONTRACT

2.1. This Contract shall remain in effect for a term of twenty-four (24) months, or the City terminates the Contract. This Contract may be extended beyond the initial term for up to three (3) additional twelve (12) month periods at the City’s sole option.

3. CONTRACTOR REQUIREMENTS

The Contractor shall:

3.1. Provide 19% aqueous ammonia equal to, or better than, industry standards and shall be 19% by analysis.

3.2. Comply with Department of Transportation rules and regulations at all times, including the proper placarding and the safe transport of 19% aqueous ammonia.

3.3. Ensure that all employees involved in handling or transferring aqueous ammonia are properly trained and certified in accordance with applicable OSHA hazardous materials handling requirements.

3.4. Maintain documentation of such training and certification upon request by the City.

3.5. Provide new aqueous ammonia that is free of organic materials and particulate matter. Previously used aqueous ammonia is not permitted.

3.6. Deliver and offload bulk tank truck volumes to two (2) specified storage tanks at Sand Hill Energy Center. Deliveries shall be made using clean, closed transporters, and all hoses, valves, and connections shall be maintained in leak-free condition.

3.6.1. Sand Hill Energy Center has two tanks: one with a capacity of 10,000 gallons and one with a capacity of 36,000 gallons. Both tanks are owned by the City. Deliveries range in size of approximately 5,000 gallons for smaller tank and 6,000 gallons for the larger tank.

3.6.2. Ensure that all quantities invoiced correspond exactly to the number of gallons delivered, as documented at the time of delivery.

4. SINGLE POINT OF CONTACT

The Contractor shall:

4.1. Provide a single point of contact (SPOC) who is skilled, knowledgeable, and experienced in providing and handling aqueous ammonia. The SPOC must comply with all SOW requirements.

4.2. Provide the SPOC’s office number, email address, and after hours phone number to the Contract Manager, within five (5) days after contract award.

4.3. During times the SPOC is unavailable (due to vacation, travel, etc., for example), provide a designee for the SPOC to the Contract Manager. The designee shall meet the same requirements as specified for the SPOC and shall have the same authority as the SPOC.

5. SAMPLE AND TEST REQUIREMENTS

The Contractor shall:

5.1. Supply with each delivery, a chemical analysis of the 19% aqueous ammonia. The analysis shall be performed by an accredited laboratory and shall be representative of the material being delivered. The Specific Gravity of the aqueous ammonia shall also be provided along with the Contractor’s name or numeric code for the product.

5.1.1. Austin Energy reserves the right to sample and analyze the material, at time of delivery, to ensure the delivery meets the specific requirements specified.

5.1.2. Austin Energy reserves the right to refuse any load, at no cost to Austin Energy, that does not meet the requirements of this specification. The power plant Chemist is the ultimate arbiter of accepting or refusing the delivery.

6. SAFETY REQUIREMENTS

The Contractor shall:

6.1. Check-in with the security personnel stationed at the gate upon arrival to the Sand Hill Energy Center.

6.1.1. Security will contact the plant to request permission for the truck to enter. The driver shall wait for an Austin Energy employee to escort them to the uploading terminal.

6.2. Ensure that the transport driver wears the proper Personal Protective Equipment (PPE) for unloading the 19% aqueous ammonia and such PPE is put on prior to unloading.

6.3. Maintain compliance with the speed limit on plant grounds.

6.4. Ensure Contractor staff complies with the prohibition of smoking onsite.

6.5. Verify the transport driver reads and has in their possession the current Safety Data Sheet (SDS) for 19% aqueous ammonia.

6.6. Confirm the hose utilized by the Contractor’s transport shall be equipped with a four (4) bolt-flanged end to be connected to a four (4) bolt-flanged on the receiving two (2) inch off-loading pipe. All hoses utilized delivery shall have been tested for bursting and the transport shall carry records of the last burst test performed.

6.7. Have the capability to unload the material using a source of air from the tractor or the trailer. Austin Energy may, at the discretion of plant personnel, supply twenty-five (25) pounds per square inch (PSI) air supply for off-loading.

7. ORDERING AND LOCATION REQUIREMENTS

7.1. Austin Energy will place an order in advance with specific delivery date and location.

7.2. Contractor shall deliver within five (5) calendar days after the order is placed (either verbally or in writing) unless otherwise agreed upon by Contractor and Austin Energy.

7.3. There will be a designated point of contact within Austin Energy for placing orders. An email confirmation of each order will be sent to Austin Energy’s ordering contact on the same day the order is placed.

7.4. Delivery shall be made to the following location unless otherwise specified by the City on the order:

8. SPECIFIC INVOICE REQUIREMENTS

The City’s preference is to have invoices emailed to John.Lalande@austinenergy.com and Patrick.Rogers@austinenergy.com

8.1 All invoices must list ammonia quantities in gallons, consistent with the unit of measure used for delivery.

9. DESIGNTATION OF KEY PERSONNEL

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:

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