IFB_1100_AGM1006_ADD_1_v1.pdf

This is a Solicitation Addendum No. 1 issued by Austin Financial Services – Central Procurement for the City of Austin on May 15, 2026, for Invitation for Bid (IFB) 1100 AGM1006 regarding the supply of 19% aqueous ammonia to Austin Energy's Sand Hill Energy Center. The addendum incorporates a Pre-Offer Meeting attendance list and confirms that all other terms and conditions of the original solicitation remain unchanged. The non-mandatory pre-offer meeting was held on Friday, May 15, 2026, at 10:00 a.m. via Microsoft Teams. Questions regarding the solicitation must be submitted by Wednesday, May 27, 2026, at 5:00 p.m. Central Time, with all offers due on Tuesday, June 2, 2026, at 2:00 p.m. Central Time and bids opening at 3:00 p.m. the same day. The contract term is twenty-four months with the option for three additional twelve-month renewal periods at the City's sole discretion. Deliveries of approximately 5,000 to 6,000 gallons must occur Monday through Friday between 8:00 a.m. and 2:00 p.m., within five calendar days of order placement, to two storage tanks with capacities of 10,000 and 36,000 gallons respectively.

The contractor must comply with Department of Transportation regulations, maintain hazardous materials handling certifications per OSHA requirements, provide chemical analysis from an accredited laboratory with each delivery, and designate a single point of contact for ammonia handling. Pricing is fixed and unit-based for the first three months following execution, after which price adjustments may be requested quarterly limited to the percentage change in specified industry indices. The City of Austin has determined that no Minority and Women-Owned Business Enterprises (M/WBE) subcontracting goals apply due to insufficient subcontracting opportunities and limited availability of certified M/WBE firms in this commodity area. Local business preference discounts of up to 5 percent are available for bids up to $500,000, and small business preference discounts of up to 3 percent are available for bids between $500,000 and $50 million. The contractor must obtain comprehensive insurance coverage including Workers' Compensation ($1,000,000 minimum), Commercial General Liability ($2,000,000 per occurrence), Business Automobile Liability ($1,000,000 combined single limit), Environmental Impairment/Pollution Liability ($2,000,000 per claim), and Umbrella/Excess Liability ($3,000,000 per occurrence and aggregate), with all policies written by companies authorized in Texas with an A.M. Best rating of B+VII or better. Pre-offer meeting attendees included representatives from Austin Financial Services, Austin Energy, Southern Ionics, Inc., and GC3 Specialty Chemicals, Inc.