1130-26-R-NBID-00023-V01

The State of Mississippi Department of Finance and Administration, Office of Purchasing, Travel and Fleet Management is soliciting proposals for a nonexclusive, negotiated contract to supply carbonless paper products, with proposals due July 15, 2026 at 3:00 p.m. CDT. The contract runs from October 1, 2026 through September 30, 2027 (one year, no renewal options) and covers Hinds County and Jackson City jurisdictions.

The scope includes coated-back (CB), coated front-and-back (CFB), and coated-front (CF) sheet configurations; recycled paper; cut sheet and continuous-feed products; laser-compatible and impact-printable materials; and various colors, sizes, basis weights, and multi-part configurations suitable for governmental and commercial use. All products must meet applicable industry standards and be free from wrinkles, folds, tears, and discoloration, with minimum 500-sheet ream packaging. Manufacturers must register with Mississippi's MAGIC e-procurement system and provide detailed product information including supplier part numbers, NIGP classification code 64530, discounted contract pricing and MSRP (both with two decimal places), delivery timeline in maximum days, manufacturer details, and product-image hyperlinks. Pricing must be submitted in Excel format.

Pricing shall remain firm for the twelve-month contract period with no increases permitted. All freight and shipping costs are the vendor's responsibility on an F.O.B. Destination basis. State entities may pay invoices within forty-five days without penalty, with all invoicing electronic. Manufacturers with existing state contracts must submit a current purchase summary and signed Purchase Summary Attestation Form; failure to submit results in disqualification or non-renewal. Two addendum periods permit product additions or deletions—the first five business days after contract start and February 1–15 (effective April 1)—with no price changes allowed. All proposals constitute acceptance of Mississippi's Standard Terms and Conditions. Contact for vendor registration assistance: OPTFM, 601-359-3409. Contract administration: Kizzie Shorter, Statewide Procurement Analyst II.