ATTACHMENT C- INTERNAL CATALOG SPREADSHEET CARBONLESS PAPER 2026.xlsx

This is an internal catalog spreadsheet template for carbonless paper products to be submitted to the Office of Procurement & Facilities Management (OPTFM) in Mississippi for a 2026 contract opportunity. The document provides detailed instructions for suppliers to populate product information in a standardized format for inclusion in the state's procurement catalog system. Suppliers must submit individual product line items with required fields including supplier name, supplier ID, part numbers, product descriptions, NIGP classification codes, pricing, delivery timeframes, manufacturer information, and hyperlinks to product images. All products must be listed separately on Sheet 1, with unique entries required for supplier part numbers and short descriptions to prevent duplicate entries in the system. The spreadsheet template uses character limits for various fields (CHAR notation) and specifies data types such as real numbers for pricing and integers for delivery days.

The pricing structure requires suppliers to provide both discounted contract prices and MSRP amounts with two decimal places in USD currency. Delivery is specified in maximum days without ranges, and all submissions must utilize the NIGP five-digit classification code system with codes provided in a separate reference tab. The template emphasizes strict enforcement of field requirements, character limitations, and uniqueness constraints, with particular attention to eliminating duplicate information flagged by red highlighting. Suppliers must include manufacturer details, hyperlinks to product websites for image viewing, unit of measure information, and search terms to facilitate catalog searchability. The submission requires coordination with OPTFM, with contact information provided at 601-359-3409 for supplier ID verification or clarification.