Yellow Ribbon Requirement
Open Solicitation Posted
- Solicitation number
- W912TF27QA001
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- New Hampshire 03301, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard seeks venue and event management services for the New Hampshire Army National Guard Yellow Ribbon Reintegration Program on November 8, 2026, with proposals due October 22, 2026. This is a 100% small business set-aside RFQ; only qualified small businesses may submit quotes. The solicitation number is W912TF27QA001.
Place of performance is Concord, New Hampshire. The contractor must identify and secure a commercial venue within a 40-mile driving radius of Concord's city line capable of hosting 140 total attendees (120 adults and 20 children) from 0600 to 1700 hours on the event date. The facility must accommodate a general session seating 120 adults and 10 children, two separate breakout rooms (minimum 20 personnel each), a private acoustically isolated counseling room, two dedicated childcare rooms, commercial-grade audiovisual systems with projector and screens, high-speed Wi-Fi supporting 150 simultaneous devices, and 100 parking spaces with 2 VIP spaces. The NAICS code is 721110 (Hotels except Casino Hotels and Motels); the PSC code is X1AB (Lease/Rental of Conference Space and Facilities).
The contract comprises three CLINs: facility and operations (CLIN 0001), catering services and food operations (CLIN 0002), and childcare and youth services (CLIN 0003). Catering requires morning beverage service (0830–1030) and a full hot buffet lunch (1200–1300) for 120 adults and 20 children, supervised by a Certified Food Protection Manager complying with New Hampshire health regulations and ServSafe standards, including separate children's menus and allergen management. Childcare must be provided by licensed, background-vetted providers holding current New Hampshire DHHS Child Care Licensing Unit licenses or statutory exemptions, with minimum two qualified staff per room (infants ages 1–5 and youth ages 6+), current pediatric First Aid and CPR certifications, favorable FBI background checks, and $500,000 commercial liability insurance. Childcare credentials and insurance documentation are due November 1, 2026.
The Government will award a firm-fixed-price contract. Evaluation assigns technical ratings of Acceptable or Unacceptable based on operational compliance attestation (full written confirmation of PWS compliance without exception), facility suitability (specific venue identification with documented capacity and infrastructure), and licensing and post-award deliverable commitment (signed attestation of contractor and subcontractor qualifications and mandatory documentation). Price evaluation assesses fair and reasonableness of all quoted line items. Service Contract Act prevailing wage rates apply; wage determinations cover Merrimack, Belknap, Rockingham, Strafford, and Hillsborough counties within the 40-mile radius. All pricing must be fully loaded into CLINs with no separate service charges, gratuities, or taxes. Invoicing and payment process through WAWF and EFT. Small business primes may subcontract venue, catering, and childcare services to qualified firms meeting PWS requirements.
Notice text
2 versions
Update #2 · Latest ·
*Amendment 1 - 14 October 2026* - This amendment is to adjust the due date from 20 October 2027 to 22 October 2026 caused by a typo. This amendment also includes an adjustment to the language in PWS paragraph 1.4.7.1 and 5.1.5. This amendment also includes the addition of Wage Determinations for all counties within the specified 40 mile radius of Concord NH and the inclusion of all RFIs that have been received and the corresponding answers.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF27QA001 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except Casino Hotels) and Motels, a small business size standard of $40M. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. Free On Board (FOB) Destination shall be required. The Government intends to award a Firm-Fixed Price (FFP) contract.
The NH Army National Guard requires conference spaces on 08 November 2027 from 6:00AM to 5:00PM within 40 miles of Concord NH with the following salient characteristics:
CLIN 0001: Rooms and Facility Operations (QTY = 1 Job)
The Contractor will provide a turnkey venue spaces (General Session for 140, 2 Breakouts, 1 Counseling, 2 Childcare), integrated AV/microphones, high-speed Wi-Fi (150 devices), registration foyer, and 100 parking spaces (2 VIP) ready NLT 0600 on 08 Nov 2026 IAW PWS 5.1.
CLIN 0002: Catering Services & Food Operations (QTY = 1 Job)
The Contractor will provide continuous morning beverage station (0830–1030) and hot buffet luncheon (1200–1300) for 120 adults and 20 children, including allergen management, table bussing, and full sanitation NLT 1345 IAW PWS 5.2.
CLIN 0003: Childcare and Youth Services (QTY = 1 Job)
Licensed, insured, and background-vetted childcare for up to 20 children (0630–1700), with 4 total providers (2 in Infant room, 2 in Youth room), positive sign-in/out roster control, and supplies IAW PWS 1.4.7.1 and 5.3.
Interested parties should also see “Addendum to 52.212-2” in the attachements for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)
Quotes must be valid for thirty (30) days.
All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 15 October 2026 to BOTH Joseph Jeddrey at joseph.w.jeddrey.civ@army.mil and Richard Trafton at Richard.C.Trafton.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation, an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF27QA001. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF27QA001 Company XXXXX Question Regarding Solicitation Number W912TF27QA001.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.
See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF27QA001 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except Casino Hotels) and Motels, a small business size standard of $40M. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. Free On Board (FOB) Destination shall be required. The Government intends to award a Firm-Fixed Price (FFP) contract.
The NH Army National Guard requires conference spaces on 08 November 2027 from 6:00AM to 5:00PM within 40 miles of Concord NH with the following salient characteristics:
CLIN 0001: Rooms and Facility Operations (QTY = 1 Job)
The Contractor will provide a turnkey venue spaces (General Session for 140, 2 Breakouts, 1 Counseling, 2 Childcare), integrated AV/microphones, high-speed Wi-Fi (150 devices), registration foyer, and 100 parking spaces (2 VIP) ready NLT 0600 on 08 Nov 2026 IAW PWS 5.1.
CLIN 0002: Catering Services & Food Operations (QTY = 1 Job)
The Contractor will provide continuous morning beverage station (0830–1030) and hot buffet luncheon (1200–1300) for 120 adults and 20 children, including allergen management, table bussing, and full sanitation NLT 1345 IAW PWS 5.2.
CLIN 0003: Childcare and Youth Services (QTY = 1 Job)
Licensed, insured, and background-vetted childcare for up to 20 children (0630–1700), with 4 total providers (2 in Infant room, 2 in Youth room), positive sign-in/out roster control, and supplies IAW PWS 1.4.7.1 and 5.3.
Interested parties should also see “Addendum to 52.212-2” in the attachements for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)
Quotes must be valid for thirty (30) days.
All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 15 October 2027 to BOTH Joseph Jeddrey at joseph.w.jeddrey.civ@army.mil and Richard Trafton at Richard.C.Trafton.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation, an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF27QA001. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF27QA001 Company XXXXX Question Regarding Solicitation Number W912TF27QA001.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.
See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation
Files
| File | Type | Posted |
|---|---|---|
| WD 2015-4037.pdf | ||
| PWS.pdf | ||
| WD 2015-4023.pdf | ||
| WD 2015-4017.pdf | ||
| RFIs and Answers.pdf | ||
| WD 2015-4043.pdf | ||
| PWS.pdf | ||
| Addendum to FAR 52.212-2 NH.pdf | ||
| Provisions and Clauses_W912TF27QA001.pdf | ||
| WD 2015-6061_13 Aug 2026.pdf |
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