Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027
Open Solicitation Posted
- Solicitation number
- W912J2-27-Q-042147
- Agency
-
Wisconsin National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Wisconsin Dells, Wisconsin, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Property and Fiscal Office for Wisconsin is soliciting firm-fixed-price quotes under RFQ W912J2-27-Q-042147 for a post-demobilization Yellow Ribbon Reintegration event for the Wisconsin Army National Guard, with proposals due November 15, 2026. The requirement is unrestricted with no set-aside, under NAICS 721110 and PSC V231, and award goes to the lowest-priced offeror meeting all Statement of Work requirements. Anticipated award is December 1, 2026.
Place of performance is Wisconsin Dells, Wisconsin, and the Q&A limits the geographic area to 10 miles from Wisconsin Dells. Setup access begins no later than 1600 on January 8, 2027, and the event runs through January 10, 2027, for approximately 500 personnel from the 121st Field Artillery Regiment and 108th Forward Support Company. Lodging is required only for the night of January 9: 205 double-occupancy rooms with two beds each (410 beds), with complimentary on-site parking for at least 250 vehicles. The Q&A states lodging may be at properties within 2 miles of the conference center, and the prime contractor need not own or operate the hotel.
Day 1 requires a general session room with cabaret seating for 500, two 12-16 ft projection screens, sound, wireless microphones, and Wi-Fi supporting 500+ simultaneous users, plus a resource fair room with 20 skirted tables and 10 electrical drops, a registration foyer, and a privacy room. Day 2 requires six breakout rooms with cabaret seating for 100 each and individual A/V systems. Movable airwalls are acceptable if they independently meet SOW requirements. Infant/nanny room sizing is 1,500 square feet per the SOW, though the Q&A confirms the vendor is not responsible for providing childcare services. Beverage service includes continuous water, coffee, tea, sodas, and condiments, with snacks at designated times; meals are not required. One dedicated on-site event coordinator is required, and a facility walkthrough and A/V dry run must occur at least 14 calendar days before the event.
Pricing must include all mandatory service charges, resort fees, and taxes. The Q&A confirms no attrition requirement applies and quotes must remain valid 30 days past closing. Offerors submit a conformance narrative (no required format or page limit) and the completed bid sheet. The Q&A states PH1_V2 supersedes all prior bid sheet versions. Invoices are submitted and paid through WAWF.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.205, as supplemented with additional information included in this notice.
i. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
ii. The solicitation number assigned to this action is W912J2-27-Q-042147. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.
iii. This requirement is unrestricted with an applicable NAICS Code of 721110.
iv. Please send proposals In Accordance With (IAW) the attached Statement of Work.
v. The Wisconsin Army National Guard (WIARNG) is seeking a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, and catering for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company in the Wisconsin Dells, Wisconsin area.
vi. The period of performance shall be from 8 January 2027 (setup) to 10 January 2027. Lodging will be for the night of Saturday, 9 January 2027.
vii. Evaluation will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered, all bids must include:
1. A narrative demonstrating conformance to the Statement of Work.
2. A completed bid sheet detailing all costs.
viii. A firm-fixed-price contract award is anticipated.
4. Key Requirements from Statement of Work
- Event: Post-Demobilization Yellow Ribbon Reintegration Event
- Dates: 9–10 January 2027 (with setup access on 8 January 2027)
- Location: Wisconsin Dells, Wisconsin area
- Attendance: Approximately 500 personnel
- Lodging: 205 double-occupancy rooms for the night of 9 January 2027.
- Meeting Space:
- Day 1 (Jan 9): General Session Room for 500, Resource Fair Room, Registration Foyer, Confidential Privacy Room, and two separate childcare rooms (Child/Youth and Infant/Nanny).
- Day 2 (Jan 10): Six breakout rooms for 100 each, Registration Foyer, and two childcare rooms.
- A/V: Professional A/V support as specified for all session rooms, including projection, microphones, and high-density Wi-Fi for 500+ users.
- Catering: Continuous beverage service and scheduled snack service on both days for adults and childcare areas.
- On-Site Support: A dedicated on-site event coordinator must be provided by the contractor.
5. Instructions to Offerors
i. Quotes in response to this solicitation MUST include the Offeror's CAGE Code or DUNS Number.
ii. All contractors shall be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for contract award.
iii. Submit offers via email to the Primary Point of Contact. Telephonic inquiries will not be accepted.
iv. Quotes must be received no later than 15 November 2026 at 12:00 PM CST. Offers received after this time may not be considered.
v. Questions may be submitted via email until 05 November 2026 at 10:00AM CST. Answers will be posted by COB 10 November 2026.
Update #1 ·
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.205, as supplemented with additional information included in this notice.
i. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
ii. The solicitation number assigned to this action is W912J2-27-Q-042147. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.
iii. This requirement is unrestricted with an applicable NAICS Code of 721110.
iv. Please send proposals In Accordance With (IAW) the attached Statement of Work.
v. The Wisconsin Army National Guard (WIARNG) is seeking a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, and catering for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company in the Wisconsin Dells, Wisconsin area.
vi. The period of performance shall be from 8 January 2027 (setup) to 10 January 2027. Lodging will be for the night of Saturday, 9 January 2027.
vii. Evaluation will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered, all bids must include:
1. A narrative demonstrating conformance to the Statement of Work.
2. A completed bid sheet detailing all costs.
viii. A firm-fixed-price contract award is anticipated.
4. Key Requirements from Statement of Work
- Event: Post-Demobilization Yellow Ribbon Reintegration Event
- Dates: 9–10 January 2027 (with setup access on 8 January 2027)
- Location: Wisconsin Dells, Wisconsin area
- Attendance: Approximately 500 personnel
- Lodging: 205 double-occupancy rooms for the night of 9 January 2027.
- Meeting Space:
- Day 1 (Jan 9): General Session Room for 500, Resource Fair Room, Registration Foyer, Confidential Privacy Room, and two separate childcare rooms (Child/Youth and Infant/Nanny).
- Day 2 (Jan 10): Six breakout rooms for 100 each, Registration Foyer, and two childcare rooms.
- A/V: Professional A/V support as specified for all session rooms, including projection, microphones, and high-density Wi-Fi for 500+ users.
- Catering: Continuous beverage service and scheduled snack service on both days for adults and childcare areas.
- On-Site Support: A dedicated on-site event coordinator must be provided by the contractor.
5. Instructions to Offerors
i. Quotes in response to this solicitation MUST include the Offeror's CAGE Code or DUNS Number.
ii. All contractors shall be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for contract award.
iii. Submit offers via email to the Primary Point of Contact. Telephonic inquiries will not be accepted.
iv. Quotes must be received no later than 15 November 2026 at 12:00 PM CST. Offers received after this time may not be considered.
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers 1.docx | DOCX document | |
| Bid Sheet YRRP 9-10 Jan 2027 PH1_V2 (1).xlsx | XLSX spreadsheet | |
| Bid Sheet YRRP 9-10 Jan 2027 PH1.xlsx | XLSX spreadsheet | |
| SoW January BYR Event.pdf |
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