Workday human capital management (HCM) subsrciption renewal
Closed Solicitation Posted
- Solicitation number
- 475671
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven Science Associates, operator of Brookhaven National Laboratory for the U.S. Department of Energy, seeks quotes for Workday Human Capital Management Software-as-a-Service subscription renewal with quotes due September 18, 2026, and questions due September 9, 2026. The procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Business.
Place of performance is Upton, New York. The NAICS code is 541519 (Other Computer Related Services) with a 150-employee size standard; the PSC is DA10. To qualify, offerors must hold authorized Workday partner or reseller status and demonstrate experience supporting organizations of similar size and complexity in federal, DOE, national laboratory, or other highly regulated environments, with client references required.
The subscription covers approximately 3,000 employees across eleven functional modules: Absence Management, Advanced Compensation, Benefits Administration, Compensation Management, Core HCM, Learning Management, Onboarding, Payroll (U.S.), Recruiting, Talent Management, and Time Tracking. BSA requires two additional Workday implementation and test tenants (one existing tenant BNL5 and one additional tenant) to supplement the included Sandbox tenant. Optional add-ons available for separate pricing include Workday Extend Pro, Workday Help, Workday Journeys, and Workday Success Plans Accelerate Plus.
The base year runs November 8, 2026 through November 7, 2027, with four optional one-year extension periods exercisable at BSA's sole discretion through November 7, 2031. The purchase order is firm fixed price with Net 10 payment terms for small businesses; total value is to be determined. All quotations must remain valid for sixty days. Award is anticipated on or about October 30, 2026. Offerors must be registered in SAM.gov with current Representations and Certifications and must provide their Unique Entity ID, W-9 Form, and Vendor ACH Authorization Form. Amendment 2 (September 14) revised the optional add-on from Workday Extend to Workday Extend Pro; Amendment 1 (September 11) revised the period of performance dates and corresponding option years.
Notice text
3 versions
Update #3 · Latest ·
09/14/2026
AMENDMENT 2
Amendment 2 is issued to revise the optional add-on from Workday Extend to Workday ExtendPro.
Please see attached Amendment to Enclosure A_DRAFT Purchase Order and Enclosure C_Quotation Pricing Sheet.
Thank you,
Cassandra Smith
---------------------------------------------------------------------------------------------------------
09/11/2026
AMENDMENT 1
Amendment 1 is issued to revise the base Period of Performance to November 8, 2026, through November 7, 2027, and to revise the follow-on option periods accordingly.
Please see attached Amendment to Enclosure A_DRAFT Purchase Order and Enclosure C_Quotation Pricing Sheet.
Thank you,
Cassandra Smith
---------------------------------------------------------------------------------------------------------
Hello –
Brookhaven Science Associates, LLC (BSA), operator of Brookhaven National Laboratory (BNL) under Prime Contract DE-SC0012704 with the U.S. Department of Energy (DOE), solicits your quote for the Workday Human Capital Management (HCM) Software-as-a-Service (SaaS) subscription renewal, including associated support and any optional modules, as outlined in the attached RFQ Document and DRAFT Purchase Order (Enclosure A).
This action is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. To be eligible for award, an Offeror must qualify as a small business under the NAICS code and size standard identified in the RFQ and meet the applicable requirements for representation as an SDVOSB.
QUOTE PACKAGE SHALL INCLUDE THE BELOW:
Price Quote:
- The Offeror shall complete, sign, and return Enclosure C, Quotation Pricing Sheet. All pricing shall be quoted in U.S. Dollars, be all-inclusive, and remain valid for sixty (60) days.
- The Offeror shall provide information demonstrating that it meets all Technical Qualifiers identified in Section 3.1 of the RFQ.
Other Submittals:
- Offerors shall provide their SAM Unique Entity ID (UEI) and ensure their Representations and Certifications and size status are current and accurate in SAM.gov.
- Enclosure B, AMS Form 050 – Annual Representations and Certifications, is required only for Offerors that are not currently active and registered in SAM.gov. A current AMS Form 050 must be on file with BSA's Procurement and Property Management Division prior to award.
- The successful Offeror will be required to complete the Vendor ACH Authorization Form (Enclosure D) and W-9 Form (Enclosure E), if applicable.
CRITICAL DATES
Questions Due Date: Wednesday, September 9, 2026, at 4:00 PM EST
Quote Due Date: Friday, September 18, 2026, at 4:00 PM EST
BSA anticipates making an award on or about October 30, 2026; however, this date is subject to change at BSA's discretion.
Quotations shall be submitted via email to the BSA Contractual Representative identified in the RFQ and shall include RFQ No. 475671 in the subject line. All questions concerning this RFQ must be submitted in writing by the Questions Due Date identified above.
BSA looks forward to your participation and quote.
Thank you,
Cassandra Smith
Update #2 ·
09/11/2026
AMENDMENT 1
Amendment 1 is issued to revise the base Period of Performance to November 8, 2026, through November 7, 2027, and to revise the follow-on option periods accordingly.
Please see attached Amendment to Enclosure A_DRAFT Purchase Order and Enclosure C_Quotation Pricing Sheet.
Thank you,
Cassandra Smith
---------------------------------------------------------------------------------------------------------
Hello –
Brookhaven Science Associates, LLC (BSA), operator of Brookhaven National Laboratory (BNL) under Prime Contract DE-SC0012704 with the U.S. Department of Energy (DOE), solicits your quote for the Workday Human Capital Management (HCM) Software-as-a-Service (SaaS) subscription renewal, including associated support and any optional modules, as outlined in the attached RFQ Document and DRAFT Purchase Order (Enclosure A).
This action is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. To be eligible for award, an Offeror must qualify as a small business under the NAICS code and size standard identified in the RFQ and meet the applicable requirements for representation as an SDVOSB.
QUOTE PACKAGE SHALL INCLUDE THE BELOW:
Price Quote:
- The Offeror shall complete, sign, and return Enclosure C, Quotation Pricing Sheet. All pricing shall be quoted in U.S. Dollars, be all-inclusive, and remain valid for sixty (60) days.
- The Offeror shall provide information demonstrating that it meets all Technical Qualifiers identified in Section 3.1 of the RFQ.
Other Submittals:
- Offerors shall provide their SAM Unique Entity ID (UEI) and ensure their Representations and Certifications and size status are current and accurate in SAM.gov.
- Enclosure B, AMS Form 050 – Annual Representations and Certifications, is required only for Offerors that are not currently active and registered in SAM.gov. A current AMS Form 050 must be on file with BSA's Procurement and Property Management Division prior to award.
- The successful Offeror will be required to complete the Vendor ACH Authorization Form (Enclosure D) and W-9 Form (Enclosure E), if applicable.
CRITICAL DATES
Questions Due Date: Wednesday, September 9, 2026, at 4:00 PM EST
Quote Due Date: Friday, September 18, 2026, at 4:00 PM EST
BSA anticipates making an award on or about October 30, 2026; however, this date is subject to change at BSA's discretion.
Quotations shall be submitted via email to the BSA Contractual Representative identified in the RFQ and shall include RFQ No. 475671 in the subject line. All questions concerning this RFQ must be submitted in writing by the Questions Due Date identified above.
BSA looks forward to your participation and quote.
Thank you,
Cassandra Smith
Update #1 ·
Hello –
Brookhaven Science Associates, LLC (BSA), operator of Brookhaven National Laboratory (BNL) under Prime Contract DE-SC0012704 with the U.S. Department of Energy (DOE), solicits your quote for the Workday Human Capital Management (HCM) Software-as-a-Service (SaaS) subscription renewal, including associated support and any optional modules, as outlined in the attached RFQ Document and DRAFT Purchase Order (Enclosure A).
This action is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. To be eligible for award, an Offeror must qualify as a small business under the NAICS code and size standard identified in the RFQ and meet the applicable requirements for representation as an SDVOSB.
QUOTE PACKAGE SHALL INCLUDE THE BELOW:
Price Quote:
- The Offeror shall complete, sign, and return Enclosure C, Quotation Pricing Sheet. All pricing shall be quoted in U.S. Dollars, be all-inclusive, and remain valid for sixty (60) days.
- The Offeror shall provide information demonstrating that it meets all Technical Qualifiers identified in Section 3.1 of the RFQ.
Other Submittals:
- Offerors shall provide their SAM Unique Entity ID (UEI) and ensure their Representations and Certifications and size status are current and accurate in SAM.gov.
- Enclosure B, AMS Form 050 – Annual Representations and Certifications, is required only for Offerors that are not currently active and registered in SAM.gov. A current AMS Form 050 must be on file with BSA's Procurement and Property Management Division prior to award.
- The successful Offeror will be required to complete the Vendor ACH Authorization Form (Enclosure D) and W-9 Form (Enclosure E), if applicable.
CRITICAL DATES
Questions Due Date: Wednesday, September 9, 2026, at 4:00 PM EST
Quote Due Date: Friday, September 18, 2026, at 4:00 PM EST
BSA anticipates making an award on or about October 30, 2026; however, this date is subject to change at BSA's discretion.
Quotations shall be submitted via email to the BSA Contractual Representative identified in the RFQ and shall include RFQ No. 475671 in the subject line. All questions concerning this RFQ must be submitted in writing by the Questions Due Date identified above.
BSA looks forward to your participation and quote.
Thank you,
Cassandra Smith
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Workday Human Capital Management (HCM) Subscription Renewal | Pre-Solicitation |
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