AMS-Template-003 Request for Quotation (RFQ)

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division Building SUSC 101 P.O. Box 5000

Upton, NY 11973-5000 Phone (907) 888-3142 csmith2@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

September 02, 2026

REQUEST FOR QUOTE (RFQ) NUMBER 475671

DESCRIPTION: WORKDAY HUMAN CAPITAL MANAGEMENT (HCM)

SUBSRCIPTION RENEWAL

Issued By:

Brookhaven Science Associates, LLC for Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

BSA Contractual Representative:

Name: Cassandra Smith Telephone No.: (907) 888-3142 Email: csmith2@bnl.gov

Questions Due Date: Wednesday, September 09, 2026, at 4:00 PM EST

Quote Due Date & Time: Friday, September 18, 2026, at 4:00 PM EST

Purchase Order Type: Firm Fixed Price Payment Terms: Net ten (10) for Small Business

*Brookhaven National Laboratory is a tax-exempt entity.

Quote Validity: Quotes shall remain valid for sixty (60) days.

1.0 INTRODUCTION

This Request for Quotation (RFQ) is issued as a commercial Software-as-a-Service (SaaS) subscription procurement. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for Workday HCM subscription renewal as outlined in the DRAFT Purchase Order (Enclosure A).

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 541519 - Other Computer Related Services. The stated size standard is 150 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) within Quotation Pricing Sheet (Enclosure C).

This action is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. To be eligible for award, an Offeror must qualify as a small business under the NAICS code and size standard identified above and meet the applicable requirements for representation as an SDVOSB.

AMS-Template-003 Combined Synopsis/Request for Quotation (RFQ)

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2.0 SCOPE OF WORK

The Offeror shall provide the Workday HCM SaaS subscription renewal, associated support, and any optional modules in strict accordance with the attached DRAFT Purchase Order (Enclosure A).

3.0 BASIS OF AWARD

BSA will make an award to the responsive and responsible Offeror who submits the lowest total price and meets all BSA’s technical requirements and Technical Qualifiers as stated herein. Any Offeror that fails to provide information to show they meet all technical requirements and RFQ Qualifiers identified in Section 3.1 will render the offer as non-responsive.

The resultant Firm Fixed Price award shall be subject to the terms & conditions of Draft Purchase Order (Enclosure A). The Offeror shall clearly note its acceptance in full.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

3.1 TECHNICAL QUALIFIERS

1. Authorization Status Is the Offeror an authorized Workday partner, reseller, or value-added reseller (VAR) in good standing with Workday and able to provide Workday HCM subscription renewals? If yes, Offeror shall provide documentation or a written statement describing its partnership status, certifications, and authorization to resell the proposed subscription.

2. Experience Does the Offeror have experience supporting organizations of similar size and complexity, including federal, DOE, national laboratory, or other highly regulated environments? If yes, Offeror shall provide comparable client references. The references shall include the name of the organization, contacts, phone numbers, and e-mail addresses.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so. BSA anticipates making an award on or about October 30, 2026; however, this date is subject to change at BSA's discretion.

BSA will only accept email submissions of formal quotations:

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Email submissions must include the signed Quotation Pricing Sheet (Enclosure C). Emails will be sent to Contractual Representative listed on page 1 of this RFQ with the BSA RFQ Number 475671 in the Subject Line.

All questions must be submitted in writing by the due date and time listed on page 1 of this RFQ. Responses to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1

5.2

5.3

Pricing Quotation and Supporting Documentation:

The Offeror must complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. All prices must be quoted in U.S. dollars and must be all-inclusive.

System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its Contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at (866) 606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

Representations and Certifications:

AMS-Form-050 (Enclosure B) is required only for Contractors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of AMS-Form-050 must be on file with BSA’s Procurement and Property Management (PPM) Division before an award can be placed. The attached AMS-Form-050 has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 if it is not already on file.

6.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

Vendor ACH Authorization Form (Enclosure D).

W-9 Form (Enclosure E).

7.0 ENCLOSURES

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A. DRAFT Purchase Order B. AMS Form 050 Representations & Certifications C. Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form