VTC HWM
Closed Solicitation Posted
- Solicitation number
- N0017826Q6795
- Agency
-
Naval Sea Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- PSC
- DE01 IT and Telecom - End User: Help Desk; Tier 1-2, Workspace, Print, Output, Productivity Tools (Labor)
- Place of performance
- Virginia Beach, Virginia 23461, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Naval Surface Warfare Center Dahlgren Division (NSWCDD) is soliciting Video Teleconference hardware maintenance services with proposals due September 23, 2026. The procurement is designated as a Women-Owned Small Business set-aside. Most recent amendment (Amendment 0002, issued September 23) changed the basis for award from sole source to brand name (best and most competitive), though the solicitation specifies equipment from named manufacturers including Dalite, NEC Corporation, Crestron Electronics, Cisco Systems, Biamp Corp, Chief Manufacturing, Audio Visual Furniture International, and Sound Control Technologies.
Place of performance is Virginia Beach, Virginia (Combat Direction Systems Activity at NSLC Dam Neck, 2089 Tartar Avenue, Building 559) with inspection and acceptance at NSWC Dahlgren, Dahlgren, Virginia. Delivery is required within 30 calendar days from award.
The Statement of Work requires onsite and remote hardware maintenance for 12 months on equipment identified in the attached materials list. Remote help desk support operates 24 hours daily, with responses during core business hours of 0900 to 1700, excluding weekends and holidays. Onsite maintenance is limited to 0900 to 1400 core hours with a two-business-day response time for onsite dispatch following help desk determination, though same-day or next-day response may be requested for urgent situations. The contractor must facilitate OEM repair or replacement programs, manage software and firmware updates remotely, provide all necessary tools, and comply with OEM specifications. Work is classified as unclassified with government-furnished escorts provided in classified areas. Travel must comply with Federal Travel Regulations and be coordinated with the technical point of contact to minimize trips and personnel.
The contract structure includes a 12-month base period (CLIN 0001) plus travel (CLIN 0002), with four one-year option periods (CLINs 0003–0006), for a total potential duration of five years on a firm fixed-price basis. NAICS code is 334310 (Audio and Video Equipment Manufacturing); PSC is DE01. Contractor must maintain CMMC Level 1 certification and comply with cybersecurity safeguarding requirements for Federal Contract Information and Controlled Unclassified Information. Payment is via electronic funds transfer; invoicing is through Wide Area Workflow (WAWF). The contract carries a DO-A7 Defense Priorities and Allocations System rating. Contracting officer is Taylor Embrey, 540-938-9990, taylor.r.embrey.civ@navy.mil.
Notice text
3 versions
Update #3 · Latest ·
**Amending to change synopsis box to show brand name instead of sole source **
COMBINED SYNOPSIS/SOLICITATION #: N0017826Q6795
Submitted by: Taylor Embrey
NAICS Code: 334310
FSC/PSC Code: DE01
Anticipated Date to be published in SAM.gov: 11 Aug 2026
Anticipated Closing Date: 24 Septemeber 2026
Contracts POC Name: Taylor Embey
Telephone#: 540-938-9990
Email Address: taylor.r.embrey.civ@navy.mil
PSC/FSC Code and Description: DE01 - IT and Telecom - End User: Help Desk; Tier1-2, Workspace, Print, Productivity Tools (labor)
Basis for award:
_X_ Brand Name - FAR 6.103-1(d)
__ Sole Source - FAR 6.103-1(b)
__ Full and Open - FAR 6.101
__ Total Small Business Set Aside - FAR 19.104-1
This is a combined synopsis/solicitation for commercial items or service prepared in accordance with FAR Part 12 using the publicizing requirements of FAR Part 5.This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Synopsis/Solicitation N0017826Q6795 is issued as a Request for Quotation (RFQ). The provisions and clauses incorporated in this solicitation are those in effect through the Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement as of the date of issuance and are included in the attached SF 1449.
For commercial acquisitions using simplified procedures under FAR Part 12, Buy American applies unless the value exceeds the applicable Trade Agreements threshold, in which case Trade Agreements apply – except where an exception applies.
The Naval Surface Warfare Center Dahlgren Division (NSWCDD) intends to procure products/service manufactured by Dalite, NEC Corporation, Open Sound Control (OSC) Audio Products, Sound Control Technologies, Audio Visual Furniture International (AVFI), Chief Manufacturing, Crestron Electronics, Inc., Cisco Systems, Inc., and Biamp Corp. as follows: VTC Hardware Maintenance, See the attached materials list and SOW as applicable.
has a requirement to procure hardware maintenance support necessary for maintaining video teleconference infrastructure which is being used to provide mission essential meetings and collaborations. Maintenance on the video teleconference infrastructure is crucial to ensure security and prevent vulnerabilities from being exploited while maintaining the confidentiality of meeting content.
All costs associated with this requirement must be included in the quoted price. This includes shipping and freight to Virginia Beach, VA 23461-2097 as well as any tariff or duty charges. No additional costs may be added after award. Where applicable, DFARS 252.225-7013, Duty-Free Entry, will be incorporated. The Government will utilize Simplified Acquisition Procedures, and the order will be issued on a firm fixed-price basis.
All responsible offerors shall submit a quotation in response to this solicitation. By submission of a quotation, the offeror represents compliance with the applicable representations and certifications, which are incorporated by reference and completed in the System for Award Management (SAM), as applicable. Submission of a quotation shall constitute the offeror’s unconditional agreement to the terms and conditions of this solicitation. The offeror shall provide documentation from the Original Equipment Manufacturer (OEM) confirming the offeror is an authorized reseller or distributor of the brand-name item(s) quoted. Quotations submitted without such documentation may not be considered for award. Quotations that take exception to the terms and conditions of this solicitation may be rejected.
Offerors are encouraged to submit published pricing, historical pricing data, or other information to support the Government’s price analysis and determination of fair and reasonable pricing. Quotes will only be accepted from authorized re-sellers who have provided a Letter of Authorization. Award will be made on a Lowest Price Technically Acceptable basis.
In order to be eligible for award, firms must be registered in the System for Award Management (SAM). Offerors may obtain information on registration in SAM by calling 866-606-8220, or via the Internet at https://www.sam.gov.
Proposal is due by 24 Septemebr 2026, no later than 10:00 a.m. EST with an anticipated award date by Septemeber 2026. Questions and responses regarding this synopsis/solicitation may be submitted by e-mail to taylor.r.embrey.civ@navy.mil & jessica.b.gallagher2.civ@us.navy.mil prior to the RFQ closing. Email should reference Synopsis/Solicitation Number N0017826Q6795 in the subject line.
Attachments –
-Materials List
-SF1449: Solicitation
-Redacted SOW
Update #2 ·
**Amending to include updated SOW and add Option Years**
COMBINED SYNOPSIS/SOLICITATION #: N0017826Q6795
Submitted by: Taylor Embrey
NAICS Code: 334310
FSC/PSC Code: DE01
Anticipated Date to be published in SAM.gov: 11 Aug 2026
Anticipated Closing Date: 14 August 2026
Contracts POC Name: Taylor Embey
Telephone#: 540-938-9990
Email Address: taylor.r.embrey.civ@navy.mil
PSC/FSC Code and Description: DE01 - IT and Telecom - End User: Help Desk; Tier1-2, Workspace, Print, Productivity Tools (labor)
Basis for award:
__ Brand Name - FAR 6.103-1(d)
_X Sole Source - FAR 6.103-1(b)
__ Full and Open - FAR 6.101
__ Total Small Business Set Aside - FAR 19.104-1
This is a combined synopsis/solicitation for commercial items or service prepared in accordance with FAR Part 12 using the publicizing requirements of FAR Part 5.This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Synopsis/Solicitation N0017826Q6795 is issued as a Request for Quotation (RFQ). The provisions and clauses incorporated in this solicitation are those in effect through the Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement as of the date of issuance and are included in the attached SF 1449.
For commercial acquisitions using simplified procedures under FAR Part 12, Buy American applies unless the value exceeds the applicable Trade Agreements threshold, in which case Trade Agreements apply – except where an exception applies.
The Naval Surface Warfare Center Dahlgren Division (NSWCDD) intends to procure products/service manufactured by Dalite, NEC Corporation, Open Sound Control (OSC) Audio Products, Sound Control Technologies, Audio Visual Furniture International (AVFI), Chief Manufacturing, Crestron Electronics, Inc., Cisco Systems, Inc., and Biamp Corp. as follows: VTC Hardware Maintenance, See the attached materials list and SOW as applicable.
has a requirement to procure hardware maintenance support necessary for maintaining video teleconference infrastructure which is being used to provide mission essential meetings and collaborations. Maintenance on the video teleconference infrastructure is crucial to ensure security and prevent vulnerabilities from being exploited while maintaining the confidentiality of meeting content.
All costs associated with this requirement must be included in the quoted price. This includes shipping and freight to Virginia Beach, VA 23461-2097 as well as any tariff or duty charges. No additional costs may be added after award. Where applicable, DFARS 252.225-7013, Duty-Free Entry, will be incorporated. The Government will utilize Simplified Acquisition Procedures, and the order will be issued on a firm fixed-price basis.
All responsible offerors shall submit a quotation in response to this solicitation. By submission of a quotation, the offeror represents compliance with the applicable representations and certifications, which are incorporated by reference and completed in the System for Award Management (SAM), as applicable. Submission of a quotation shall constitute the offeror’s unconditional agreement to the terms and conditions of this solicitation. The offeror shall provide documentation from the Original Equipment Manufacturer (OEM) confirming the offeror is an authorized reseller or distributor of the brand-name item(s) quoted. Quotations submitted without such documentation may not be considered for award. Quotations that take exception to the terms and conditions of this solicitation may be rejected.
Offerors are encouraged to submit published pricing, historical pricing data, or other information to support the Government’s price analysis and determination of fair and reasonable pricing. Quotes will only be accepted from authorized re-sellers who have provided a Letter of Authorization. Award will be made on a Lowest Price Technically Acceptable basis.
In order to be eligible for award, firms must be registered in the System for Award Management (SAM). Offerors may obtain information on registration in SAM by calling 866-606-8220, or via the Internet at https://www.sam.gov.
Proposal is due by 14 August 2026, no later than 5:00 p.m. EST with an anticipated award date by August 2026. Questions and responses regarding this synopsis/solicitation may be submitted by e-mail to taylor.r.embrey.civ@navy.mil prior to the RFQ closing. Email should reference Synopsis/Solicitation Number N0017826Q6795 in the subject line.
Attachments –
-Materials List
-SF1449: Solicitation
-Redacted SOW
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION #: N0017826Q6795
Submitted by: Taylor Embrey
NAICS Code: 334310
FSC/PSC Code: DE01
Anticipated Date to be published in SAM.gov: 010 July 2026
Anticipated Closing Date: 17 July 2026
Contracts POC Name: Taylor Embey
Telephone#: 540-938-9990
Email Address: taylor.r.embrey.civ@navy.mil
PSC/FSC Code and Description: DE01 - IT and Telecom - End User: Help Desk; Tier1-2, Workspace, Print, Productivity Tools (labor)
Basis for award:
__ Brand Name - FAR 6.103-1(d)
_X Sole Source - FAR 6.103-1(b)
__ Full and Open - FAR 6.101
__ Total Small Business Set Aside - FAR 19.104-1
This is a combined synopsis/solicitation for commercial items or service prepared in accordance with FAR Part 12 using the publicizing requirements of FAR Part 5.This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Synopsis/Solicitation N0017826Q6795 is issued as a Request for Quotation (RFQ). The provisions and clauses incorporated in this solicitation are those in effect through the Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement as of the date of issuance and are included in the attached SF 1449.
For commercial acquisitions using simplified procedures under FAR Part 12, Buy American applies unless the value exceeds the applicable Trade Agreements threshold, in which case Trade Agreements apply – except where an exception applies.
The Naval Surface Warfare Center Dahlgren Division (NSWCDD) intends to procure products/service manufactured by Dalite, NEC Corporation, Open Sound Control (OSC) Audio Products, Sound Control Technologies, Audio Visual Furniture International (AVFI), Chief Manufacturing, Crestron Electronics, Inc., Cisco Systems, Inc., and Biamp Corp. as follows: VTC Hardware Maintenance, See the attached materials list and SOW as applicable.
has a requirement to procure hardware maintenance support necessary for maintaining video teleconference infrastructure which is being used to provide mission essential meetings and collaborations. Maintenance on the video teleconference infrastructure is crucial to ensure security and prevent vulnerabilities from being exploited while maintaining the confidentiality of meeting content.
All costs associated with this requirement must be included in the quoted price. This includes shipping and freight to Virginia Beach, VA 23461-2097 as well as any tariff or duty charges. No additional costs may be added after award. Where applicable, DFARS 252.225-7013, Duty-Free Entry, will be incorporated. The Government will utilize Simplified Acquisition Procedures, and the order will be issued on a firm fixed-price basis.
All responsible offerors shall submit a quotation in response to this solicitation. By submission of a quotation, the offeror represents compliance with the applicable representations and certifications, which are incorporated by reference and completed in the System for Award Management (SAM), as applicable. Submission of a quotation shall constitute the offeror’s unconditional agreement to the terms and conditions of this solicitation. The offeror shall provide documentation from the Original Equipment Manufacturer (OEM) confirming the offeror is an authorized reseller or distributor of the brand-name item(s) quoted. Quotations submitted without such documentation may not be considered for award. Quotations that take exception to the terms and conditions of this solicitation may be rejected.
Offerors are encouraged to submit published pricing, historical pricing data, or other information to support the Government’s price analysis and determination of fair and reasonable pricing. Quotes will only be accepted from authorized re-sellers who have provided a Letter of Authorization. Award will be made on a Lowest Price Technically Acceptable basis.
In order to be eligible for award, firms must be registered in the System for Award Management (SAM). Offerors may obtain information on registration in SAM by calling 866-606-8220, or via the Internet at https://www.sam.gov.
Proposal is due by 17 July 2026, no later than 5:00 p.m. EST with an anticipated award date by July 2026. Questions and responses regarding this synopsis/solicitation may be submitted by e-mail to taylor.r.embrey.civ@navy.mil prior to the RFQ closing. Email should reference Synopsis/Solicitation Number N0017826Q6795 in the subject line.
Attachments –
-Materials List
-SF1449: Solicitation
-SOW
Files
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