Vertical Transportation Equipment (VTE): Maintenance, Repair, and Inspection at Aviano Air Base, Italy
Open Solicitation Posted
- Solicitation number
- FA568227Q8001
- Agency
-
Air Forces Europe and Africa
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Aviano Pordenone 33080 Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force United States Air Forces in Europe and Africa seeks a full maintenance, repair, and inspection contractor for vertical transportation equipment at Aviano Air Base, Italy, with quotations due November 16, 2026, at 16:00 Central European Time and questions due November 9, 2026, at 11:00 CET. This is a firm fixed price purchase order with no small business set-aside due to overseas location.
Place of performance is Padre Marco D'Aviano, Porcia, Italy. The contractor assumes total service responsibility for 23 units in the base year (18 passenger elevators and 5 freight lifts), expanding to 24 units with the first option period when Building 1469 is added, plus 5 elevators at FSS lodging facilities. The contract runs December 1, 2026, through November 30, 2027 (base year), followed by four one-year option periods and a six-month extension through May 31, 2032.
The monthly fixed price covers all inspections, maintenance, repairs, replacements, spare parts, routine and emergency service calls, and automatic phone dialer system maintenance every 72 hours at no additional charge. Three mission-critical facilities (Buildings 946, 1302, and 1462) require 24/7 standby service with 2-hour emergency response. The contractor must provide semi-annual mandatory inspections during March and September, monthly preventive maintenance, a Maintenance Control Plan within 30 days of award, and yearly emergency maneuver training to the Fire Department. Two-year warranties must cover all repairs and system implementation work executed in accordance with European and Italian laws and norms. All work must comply with UNI EN 81-20:2024, EN 13015:2001+A1:2008, ASME A17.1-2022, and other specified European and Italian regulatory standards. The NAICS code is 811310. Quotations must be submitted in Euros with maximum two decimal places and remain firm until May 31, 2027. Offerors must demonstrate one to two relevant VTE maintenance contracts within the past five years involving at least five buildings in Italian territory and obtain Italian Chamber of Commerce registration and DURC certification not older than 120 days from posting. A mandatory site visit is scheduled October 30, 2026, at 09:30 AM CET; maximum two representatives per company may attend. Amendment 0001 (October 19) replaced the Price Schedule and corrected the site visit representative registration deadline to October 28.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001 on 19 OCT 2026: The purpose of this amendment is to replace Attachment 2 Price Schedule with Attachment 2 Price Schedule v1 and to correct from 30 October 2026 to 28 October 2026 the date within which names and cellphone name of companies representatives attending the site visit must be received. All other terms and conditions remain unchanged.
This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 of PWS, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls.
Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions. Three (3) facilities are considered to be mission critical. Mission critical facilities are located in Appendix B of PWS. The elevator mechanic may be required to respond and to assist the Aviano Air Base Fire Department in extricating trapped passengers.
Contractor is required to provide a two (2) years warranty for repairs and any system implementation work executed IAW European/Italian laws and norms.
The contractor will provide emergency maneuver training to the Aviano Air Base Fire Department personnel on yearly basis (once per each option year of the contract), dates and times determined within 60 days of contract start date.
Potential offerors are to quote on the following line items, quotes are due to this office by:
16 November 2026 @ 16:00 hrs. Central European Time (CET).
Any questions are due NLT 09 November 2026 @ 11:00 CET.
A Site Visit is planned for 30 October 2026, at 09.30 am (CET) and will be held at Aviano Air Base Italy. Meeting point: Aviano Air Base, Italy, LVIS Gate, (you can search it on Google maps), SP31, Fontanafredda (PN), Italy.
All prospective offerors are highly encouraged to attend the site visit to inspect the sites where the services are to be performed. In no event shall failure to inspect the sites constitute grounds for an award protest.
All offerors who intend to participate in the site visit shall coordinate base access through the Contracting Office:
1. A maximum of two people per company will be allowed to participate.
2. Contractor shall provide the names and cellphone number of its company representatives attending the site visit not later than two calendar days prior to the established site visit date (28 October 2026 at 10.00 am CET), to: melissa.maurhart.it@us.af.mil; brady.corbitt@us.af.mil;
Update #1 ·
This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 of PWS, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls.
Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions. Three (3) facilities are considered to be mission critical. Mission critical facilities are located in Appendix B of PWS. The elevator mechanic may be required to respond and to assist the Aviano Air Base Fire Department in extricating trapped passengers.
Contractor is required to provide a two (2) years warranty for repairs and any system implementation work executed IAW European/Italian laws and norms.
The contractor will provide emergency maneuver training to the Aviano Air Base Fire Department personnel on yearly basis (once per each option year of the contract), dates and times determined within 60 days of contract start date.
Potential offerors are to quote on the following line items, quotes are due to this office by:
16 November 2026 @ 16:00 hrs. Central European Time (CET).
Any questions are due NLT 09 November 2026 @ 11:00 CET.
A Site Visit is planned for 30 October 2026, at 09.30 am (CET) and will be held at Aviano Air Base Italy. Meeting point: Aviano Air Base, Italy, LVIS Gate, (you can search it on Google maps), SP31, Fontanafredda (PN), Italy.
All prospective offerors are highly encouraged to attend the site visit to inspect the sites where the services are to be performed. In no event shall failure to inspect the sites constitute grounds for an award protest.
All offerors who intend to participate in the site visit shall coordinate base access through the Contracting Office:
1. A maximum of two people per company will be allowed to participate.
2. Contractor shall provide the names and cellphone number of its company representatives attending the site visit not later than two calendar days prior to the established site visit date (30 October 2026 at 10.00 am CET), to: melissa.maurhart.it@us.af.mil; brady.corbitt@us.af.mil;
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Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Vertical Transportation Equipment (VTE): Maintenance, Repair, and Inspection at Aviano Air Base, Italy | Pre-Solicitation |
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