Supply and Installation of Air Handling Unit and conduits for basement ventilation at US Embassy Madrid, Spain

The US Embassy Madrid (Department of State) is seeking a contractor to supply and install an air handling unit and conduits for basement ventilation at their facility in Madrid, Spain. The solicitation requires furnishing a dedicated outside air handling unit (DOAS) with a capacity of 3,600 m³/h (2,000 cfm), along with basement area duct distribution systems, heat recovery wheel, and CO2 demand control ventilation. Contractors must possess all necessary permits and licenses to conduct business in Spain, be registered in the System for Award Management (SAM), and demonstrate prior construction experience and technical qualifications. The government intends to award a firm fixed-price contract to the lowest-priced technically acceptable offeror who is a responsible contractor, potentially without further discussions. A mandatory site visit is scheduled for July 23, 2025, at 11:00 a.m., with quotations due by August 26, 2025, at 4:00 p.m. local time.

This procurement has no set-aside designation and is open to all qualified contractors. The anticipated contract value ranges between $100,000 and $250,000, with the work divided into two Contract Line Items (CLINs): CLIN 1 for AHU basement installation (50 days) and CLIN 2 for basement area duct distribution (40 days). The contractor must begin performance within 10 calendar days of receiving notice to proceed and complete all work within 90 calendar days, with liquidated damages of 500 Euros per day for delays. Performance will take place at the US Embassy Madrid chancery basement at Serrano, 75, in Madrid, Spain (postal code 28006). The contract requires performance and payment bonds, comprehensive insurance coverage, and an English-speaking supervisor on-site throughout the project duration.