Stillwater OK - CBOC Lease - Request for Lease Proposals

The Department of Veterans Affairs is seeking lease proposals for a Community Based Outpatient Clinic (CBOC) in Stillwater, Oklahoma, requiring 11,527 to 12,134 square feet of contiguous office space within the city limits. The VA needs modern, quality building space with 50 reserved surface parking spaces for exclusive government use, designed to house expanded healthcare services including Primary Care, Mental Health (BHIP), and new Physical Therapy services across approximately 65 rooms. The solicitation includes comprehensive requirements for tenant improvements, security systems meeting Federal Security Level II standards, fire protection compliance, telecommunications infrastructure, and ongoing building maintenance services. Award will be made using a best value tradeoff process evaluating price and three technical factors: Site/Location, Past Performance, and Experience. The original proposal deadline was extended to October 10, 2025, at 3:00 PM CST, with the VA explicitly denying any further extension requests as of October 9, 2025.

This procurement carries no set-aside designation and is open to all qualified offerors, with no incumbent contractor identified in the available documentation. The lease terms specify a 10-year firm period with potential government termination rights after the firm term with 90 days notice, and a planned commencement date of October 1, 2026. The VA is providing a tenant improvement allowance of $317.20 per square foot and Building Specific Amortized Capital (BSAC) of $12.00 per square foot for required security improvements, though no total contract value estimate is specified in the solicitation materials. The facility will be located in Stillwater, Oklahoma, serving the Oklahoma City VA Health Care System (OKCVAHCS) and must comply with extensive healthcare facility standards including Joint Commission accreditation requirements. New construction is permitted for this opportunity, with the VA confirming project funding is secured and anticipating award in the December 2025/January 2026 timeframe.