S299--Exterior Window Washing Dayton VA Medical Center

The purpose of this solicitation amendment is to answer questions from industry.

It is my understanding that you are to be supplied with a Certificate of Liability prior to award, but is it required upon submitting the proposal?

The Government has provided guidance in the Quote Preparation Instructions as to what must be submitted in your quote package. Proof of Liability insurance is included in this list.

The purpose of this solicitation amendment is to answer questions from industry.

Who is the current contractor?

Please see amendment # 1. This document was publicized to Contract Opportunities on 5/20/24.

What is the current contract amount?

Please see amendment # 1. This document was publicized to Contract Opportunities on 5/20/24.

If you are unable to provide the current contract amount, what is the current budget your agency has for this project?

Please see Amendment #3. This document was publicized to Contract Opportunities on 5/24/24.

Will the contractor's employees be required to pass a background check?

No background checks are required for this project.

Will the contractor's employees be required to wear a badge?

All visitors or contractors need to check in with police services. Police services will issue temporary badging for this requirement.

How many windows are there?

This information is in the PWS under section 4, Specific Tasks

How many floors are there?

This information is in the PWS under section 4, Specific Tasks

The purpose of this solicitation amendment is to answer questions from industry.

I wanted to know is it possible to have my contractor to view the scope of work Wednesday at your facility?

You may come to the location at your convenience. All visitors must check in with Police services. There will be no VA POC to meet with you outside of the scheduled site visit.

Is this still a requirement for this solicitation, Services (excluding construction): The contractor will not pay more than 50% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs. Any work subcontracted to a similarly situated VIP-listed subcontractor counts towards this 50% limit.

Yes, This requirement still applies as Limitations on Subcontracting is still applicable to this requirement.

The purpose of this solicitation amendment is to answer questions from industry.

I just wanted to reach out to you and ask you how would like the proposal submitted?

Please see the Quote Preparation Instructions on Page 29 of the solicitation document for the items that the Government requires in your response. The format chosen is up to the vendor as long as the vendor ensures that all bullets and sub-bullets for all sections, administrative, price, technical, past performance, and veterans involvement are answered. All Quotes shall be sent to Josh Kovar Joshua.Kovar@VA.gov via email by the solicitation deadline.

How will additional credit be awarded to SDVOSB contractors?

There is no defined % of credit, so we cannot provide that information to potential quoters. Presuming a quoter is an SDVOSB, they will be receiving evaluation consideration which will be factored into the total evaluation of the quote based on all of the evaluation criteria stated in the RFQ and in accordance with the comparative evaluation process. It s subjective, just as it is with the other non-price evaluation factors and is based on the quoter s response to each evaluation factor.

This requirement was rebid after earlier pricing was deemed excessive. What pricing for five years would the DVA consider to be fair and reasonable?

The Government has an Independent Government Cost Estimate (IGCE) which is derived by factoring multiple sources including but not limited to market research quotes, historical pricing, GSA catalogues, GWAC contracts, and other considerations. The IGCE is for Official Use Only and will not be provided to outside sources.

What is the Government Estimate over which the solicitation will again be withdrawn?

Please see response to Question #3.

Can you please clarify the difference in Solicitation Numbers or whether we need to resubmit our proposal under 36C25024Q0653 instead of the previous Solicitation Number 36C25024Q0402?

A Notice of Non-Award was posted for solicitation 36C25024Q0402 on Amendment #10. The new solicitation is 36C25024Q0653 for this requirement. Yes, you will need to submit a new package for solicitation 36C25024Q0653.

Were you guys wanting both the interior and exterior windows to be cleaned or just the exterior?

The requirement is to clean just the exterior of the windows.

if there was a specific way you wanted the proposal to be written out?

Please see Question #1 above.

Can you please send me the link as we are not seeing it in the system?

SAM.gov

or

https://sam.gov/opp/80966f70417a401796b258294cf960e0/view

Is the use of a water-fed pole an acceptable method of cleaning the windows?

Users can use this method; however, they should ensure that an adequate water source is nearby as all buildings may not have access to an exterior water source.

Are the screens in the windows expected to be clean or is the main focus on cleaning the windows behind the screens? i know another company asked if they had to be removed and your answer was "some of them are too old and cant be removed". Just want to confirm if they are needing cleaned.Â

Just the windows are to be cleaned.

I was told this contract was only awarded to veteran owned businesses. Can you please let me know if this is true?

Solicitation 36C25024Q0653 is open to all small businesses.

This solicitation amendment is to answer questions and change the time of the site visit for this requirement.

Questions and Answers:

For the site visit on Thursday, is registration required? I do not see any instructions to register.Â

No Registration is required. When onsite you will need to check-in with Police services.

I checked the solicitation for the visit details , and it shows that all contractors could visit the location 5/23/2024 | between 11:00PM to 12:00PM , is this correct? we could only visit between 11 - 12 at night ?Â

No this was a typo. Please see updated site visit information below. All Times are AM EST.

SITE VISITS: It is strongly suggested and expected that the offeror inspect the campuses to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. A site visit is not a requirement to offer a quote. The Government has allocated the following Date/Times for site visits. All prospective quoters shall check in with Police Services to obtain a visitor s badge. All prospective quoters shall follow Covid Protocols as directed by VA / CDC guidance. All times below are EST.

Dayton VA Medical Center | 5/23/2024 | 11:00 AM 12:00 AM

4100 West Third Street, Dayton, OH 45428-9000

Vendors do not need to pre-register for this site visit

All Visitors Must check in with Police Services Building 127

After Checked in With Police Services please go to Building 408, Room 208B to meet with Site POC, Will Large. All companies shall sign in for this site visit upon reaching Building 40

The purpose of this solicitation amendment is to answer questions from industry.

Can you please let me know what exact documents you need from me and I will be sure to send over right away.

The solicitation has all the information that I require in the Quote Preparation instructions along with the method of submission.

How would you like your proposal submitted?

The instructions to offerors / Quote preparation instructions and submission instructions are in the solicitation.

We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

The incumbent vendor was NC Highmaintenance, LLC.

Total Contract value of the previous contract was $219,889.00 (B+4OY)

Contract Number: 36C25019P0019

Could you confirm if the use of a drone would be acceptable in place of a boom lift for this contract?

Vendors may choose to use drones for cleaning as long as there are proper safety measures taken for their use and documented in the safety plan. Please also include active pilot certifications including FAA s Part 107 Small UAS Rule (Part 107), or other applicable certifications and any additional insurance that is required by federal, state, or local laws.

Are all windows equipped with screens?

Best estimates are roughly 50% of the windows have screens.

do the screens need to be removed and reinstalled as part of the cleaning process?

Due to the age of the windows this may not be possible in some cases.

is there an incumbent, if so, what is the contract number, value, and the name of the company?

Please see #3 above

What was the total amount of the last contract? Who was the incumbent? What was the previous contract number?

Please see #3 above

I wanted to reach out to ask who is the incumbent for the above listed solicitation and what was the contact value?Â

Please see #3 above.