36C25024Q0653.docx

SUBJECT*

Exterior Window Washing Dayton VA Medical Center

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Officer Josh Kovar Joshua.Kovar@VA.gov

All Questions shall be emailed to POC above

PLACE OF PERFORMANCE

Dayton VA Medical Center

EMS Department

4100 West Third Street

Dayton OH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.

This solicitation is set-aside for Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 – Janitorial Services, with a small business size standard of $22.0 Million Dollars. The FSC/PSC is S299 – Housekeeping - Other.

The Network Contracting Office (NCO-10) is seeking to purchase exterior Window Washing and Cleaning Services.

All interested companies shall provide quotations for the following:

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PRICE/COST SCHEDULE

ITEM INFORMATION

Window Cleaning - Dayton VA Medical Center 2 Cleanings Per Year - (1) EA July and November Priced Per Job Contract Period: Base POP Begin: 06-15-2024 POP End: 06-14-2025

Window Cleaning - Dayton VA Medical Center 2 Cleanings Per Year - (1) EA June and November Priced Per Job Contract Period: Option 1 POP Begin: 06-15-2025 POP End: 06-14-2026

Window Cleaning - Dayton VA Medical Center

Priced Per Job Contract Period: Option 2 POP Begin: 06-15-2026 POP End: 06-14-2027

Window Cleaning - Dayton VA Medical Center

Priced Per Job Contract Period: Option 3 POP Begin: 06-15-2027 POP End: 06-14-2028

Window Cleaning - Dayton VA Medical Center

Priced Per Job Contract Period: Option 4 POP Begin: 06-15-2028 POP End: 06-14-2029

PERFORMANCE WORK STATEMENT

1) Contract Title: Exterior Window Washing Dayton VAMC

2) Background: Dayton VAMC has need for exterior washing of windows and bus stop locations to present a clean and welcoming facility. There will be two (2) cleaning events during each Period of Performance and all Option Years.

3) Scope: The intent of this contract is to solicit for one year, plus 4 option years, a service contract for a contractor who shall be responsible for supplying materials, labor, equipment and supervision to clean windows, doors with glass, bus stop, atriums and other items related to the items listed, located at the VA Medical Center, 4100 W. 3rd St. Dayton, OH 45428. Buildings identified in this document shall be listed with the approximate number of windows per building. All services will be conducted at the Dayton VA Medical Center, 4100 W. 3rd Street, Dayton Ohio, 45428.

***NOTE: The Government reserves the right to add or remove any buildings on campus to the contract as they become available. Furthermore, the Government reserves the right to add, increase, or decrease cleanings due to fluctuations of client demand that are otherwise unknown at time of solicitation. The total contract value may increase up to 20% of the base award.***

4) Specific Tasks: Contractor is responsible for a site visit to each building and actual number of windows, doors, shelters, atriums, and other miscellaneous sections of glass located within each building listed. The VA is only supplying an estimated number. Contractor shall be responsible for a site visit to verify site conditions and to determine the type of equipment and number of personnel required to complete the job in the time framed specified by the VA.

There are tie-offs on the rooftop parapet wall of the main hospital tower. Generally, the buildings around campus do not have intrinsic structural anchors. All other buildings are 3 stories and under so they can be reached with a boom lift.

Atrium heights in buildings B330 and B340 are roughly 1 and 1 ½ stories between stable work surface and the glass.

Approximate Height (in stories) of all buildings:

· Main Building - B330 – 9 (Tower Complex)

· B115 - 2

· B126 - 3

· B127 - 1

· B128 - 1

· B310 - 3 (Part of the Tower Complex)

· B315 - 2

· B320 - 2

· B340 – 1 (Part of the Tower Complex)

· B341 – 1 (Part of the Tower Complex)

· B408 - 2

· B409 - 3

· B410 - 3

· B411 - 2

· B350 - 1 The following is a list of buildings by number and the approximate number of windows. Also identified are bus shelters.

· B115 - 101 windows

· B126 - 76 windows

· B127 - 14 windows

· B128 - 40 windows

· B310 - 44 windows

· B315 – 86 windows

· B320 - 261 windows (Including interior courtyards)

· B330 - 1322 windows (Including Main Entry)

· B340 – 15 windows

· B341 - 46 windows

· B408 - 284 windows

· B409 - 231 windows

· B410 - 332 windows

· B411 - 215 windows

· B350 – 50 windows

Bus Shelter locations:

*Each bus shelter has 5 windows to be cleaned, the number of windows in the bus shelter are not included in the numbers above.

· Building 330 – facing East

· Building 320 – facing East

· Building 320 – facing West

· Building 320 – Ohio Avenue facing North

· Building 305 - Kentucky Avenue facing North

· Building 302 – Kentucky Avenue facing North

· Building 410 – Iowa Avenue facing East

· Building 410 – Iowa Avenue facing South

· Main Gate Pennsylvania Avenue facing Gettysburg/Third Street **Note: Bus stops that do not have glass need to be pressure washed

Contractor shall have limited access to the interior of each building and will be required to perform cleaning duties from the outside of each building. If contractor requires interior access to complete a given task, the contractor shall request and coordinate the access with the Environmental Management Service (EMS) Point of Contact (POC) from this point forward known as EMS.

If at any time during the contract or performance of work, the contractor encounters any issues, concerns, or problems, they are to notify the EMS POC immediately.

Work shall be performed Monday – Friday between 8AM – 4:30PM. Contractor can request off tour duty work hours by contacting the EMS POC. Off tour work hours will be considered on an individual request basis and determination for approval or disapproval will be for the convenience or in the best interest of the VA. The contractor will need to make this request a minimum of 72 hrs. in advance of the off tour being requested.

Contractor shall submit a schedule to the VA a minimum of 30 days prior to the proposed start date for approval. Start dates shall be coordinated with EMS POC.

Contractor shall supply a schedule with the following information:

• The building number in the order work will be done.

• The number of days each building will take to complete.

• The start date of each building and the completion date.

The contractor shall clean windows and other areas on each building consisting of, but not limited to

a. Entrance/exit enclosures, bus stops, window frames, removal, cleaning and proper replacement of all screens and storm windows attached in the area to be washed.

b. Bus stops shall be pressure washed and windows cleaned.

c. Atriums in Building 330 shall be cleaned on the interior and exterior of the building. Atriums shall be cleaned in such a way as to avoid any damage. Atriums shall be cleaned by following the recommendations and guidelines of the American Architectural Manufacturers Association (AAMA).

5) Performance Monitoring: On site monitoring by the COR during the day(s) the service technician is here doing work. Contractor personnel will check in on the day of service with the EMS POC and/or COR. Correspondence will be submitted to the COR after each cleaning event stating completion of work done.

Contractor shall be responsible for submitting documentation certifying the completion of each building, the day of completion or the following day if completion of cleaning is after normal working hours. Documentation shall provide the following information:

• Building Number

• Start date and completion date for each building

• Number of windows cleaned

• Any miscellaneous items included with that particular building such as a bus shelter in close proximity.

An inspection of each completed area shall be accomplished by an EMS representative and the contractor’s representative on the day of completion or the day after if the completion falls after normal working hours.

Upon completion all glass or acrylic surfaces cleaned shall be free of dirt and streaks. Windows shall be visibly clean with no residue remaining on glass or acrylic.

6) Security Requirements: No maintenance or installation of a VA Information System Hardware or Software is performed under this contract. No contractor access to a VA Information System, VA Protected Health Information (PHI), nor VA Personally Identifiable Information (PII) is allowed or performed under this contract. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

The C&A requirements do not apply, and that a Security Accreditation Package is not required.

7) Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): N/A

8) Other Pertinent Information or Special Considerations: None

9) Risk Control: Contractor shall be responsible for adhering to and following all OSHA and American Architectural Manufacturers Association (AAMA) guidelines concerning employee safety and equipment.

The Contractor will also be responsible for having a sufficient number of employees available to accomplish the service requirements of this contract and performing the service in compliance with all local, state, and federal laws, regulations, codes, and standards. The contractor shall provide adequate training to workers in the operation of any and all equipment used to perform their duties. This includes verifiable proof of training or certification. Any equipment brought to the building by the contractor is designed, maintained and inspected according to industry standards. Material Safety Data Sheet (MSDS) of chemicals used must be provided to the government for record keeping.

The worksite shall be maintained in a clean manner at the end of each workday.

Safety Requirements: At no time, safety of the workers, VAMCs employees, patients, visitors etc. would be compromised. Fall protection standards and regulations of International Window Association Cleaning Association (IWCA), American National Standards Institute (ANSI) and Occupational Safety and Health Association (OSHA) must be followed to prevent accidents.

Protection from Damage: The Contractor shall be solely responsible while at the work site for complete protection of Government personnel, property, equipment, and buildings, as well as Contractor-owned property/equipment from injury and/or damage.

The contractor shall provide appropriate types of shielding, barricades, warning signs and any other protection necessary to protect personnel and equipment in areas where the work is performed, this includes protection from injury, damage, and/or contamination during the term of the contract.

The contractor shall be held financially responsible for any damage caused by the contractor’s personnel, equipment, procedures or materials used in the performance of the work under this contract, this includes damage to ground and/or landscaping; damage to concrete/asphalt surfaces.

Damage of Government’s Properties: In the event of any disaster that causes severe damage to or complete destruction of the Government’s properties, the contractor shall respond immediately and use its best efforts to protect of any further damage and repair it as soon as possible.

Government Furnished Utilities: The Government will furnish electricity and water without cost to the contractor.

10) Place of Performance: Dayton VA Medical Center 4100 W. Third Street Dayton, Ohio 45428

11) Period of Performance:

Base Year: - 6/15/24 – 6/14/25 Option Period 1 - 6/15/25 – 6/14/26 Option Period 2 - 6/15/26 – 6/14/27 Option Period 3 - 6/15/27 – 6/14/28 Option Period 4 - 6/15/28 – 6/14/29

BASE Year work shall be completed Twice in the Period of Performance; once in July, and once in November of 2024.

Option years 1 – 4, the work shall be completed twice per year once in June, and once in November.

This schedule shall continue through the remaining option years unless otherwise notified by the contracting officer. If changes need to be made, the window contractor shall be notified by the VA contracting office, 30 days prior to the change.

12) INVOICING:

Payment shall be made monthly in arrears upon receipt of a properly prepared detailed invoice and validated by the COR. Invoices must be sent electronically through VA Tungsten Network Portal. https://www.tungsten-network.com/customer-campaigns/veteransaffairs/

A PROPERLY PREPARED INVOICE SHALL CONTAIN:

· Invoice Number and Date services were provided

· Contract Number

· Contractor’s Name and Address

· Accurate Purchase Order Number

· CLIN & Date of service/period of supply

· Description of Supply or Service provided

· Total amount due

QUALITY CONTROL AND QUALITY ASSURANCE FOR CONTRACT SERVICE:

The contractor shall be responsible for effective implementation of their Quality Control Program, and shall be responsive to the requirements of the Government’s Quality Assurance Plan conducted by the COR.

Quality Control. The contractor shall have a Quality Control program to assure that the requirements of the contract are provided as specified. One copy of the Contractor’s basic Quality Control Program shall be submitted for approval by the COR. Subsequent changes to the approved Quality Control Program must also be reviewed and approved by the COR with final approval by the Contracting officer. The program shall include, but not be limited to the following.

An inspection system covering the performance indicators given in the Quality Assurance/Performance Requirements table below.

A method for identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

A file of all quality control inspections inspection results, and any corrective action required shall be maintained by the Contractor throughout the duration of this contract. This file shall be the property of the Government and shall be available to the COR during normal working hours. The file shall be turned over to the Government within 14 days of completion of termination of the contract.

QASP: A (Quality Assurance Surveillance Plan (QASP) has been developed for in-house operations or to implement a service contract. It is designed to aid the Government in providing effective and systematic surveillance of all aspects of document and media destruction. This plan provides for monitoring all contract requirements through a combination of methods. These are:

· Schedule and Check in with Police/Safety AND the SITE POC for all cleanings

· Random observation

· Client/Customer Complaints

· Surveillance Activity Checklist

The QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The objective of this surveillance plan is to evaluate how the Government or contractor is performing in key areas. We are primarily interested in the final product or service being provided and not the details of the accomplishment.

QUALITY ASSURANCE / PERFORMANCE REQUIREMENTS STANDARDS

Threshold

***Report of Non-Compliance shall be directed to SBA for remediation by the CO.*** Possible fines and debarment may be imposed. Please see Note 4.1 under this table.

Note 4.1: IAW 13 CFR § 125.6(g), Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. 645(d), except that the fine shall be treated as the greater of $500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors. A party's failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a government contract or subcontract pursuant to far 9.406-2(b)(1)(i) (48 CFR 9.406-2(b)(1)(i)).

PERFORMANCE MONITORING:

The government will periodically evaluate the contractor's performance by appointing representative(s) from serviced facilities to monitor performance to ensure services are received.

The government representative will evaluate the contractor's performance through intermittent observation and on-site inspections of the contractor's quality control program and receipt of complaints from facility personnel.

The government may increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. The government will also receive and investigate complaints from various customers located on the installation.

The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

ACCEPTABLE PERFORMANCE

The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.

UNACCEPTABLE PERFORMANCE

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

a. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's program manager.

b. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

c. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

The Contractor shall appoint a point of contact that will have the responsibility to respond to customer needs in accordance with this contract. He/she will ensure emergent needs are appropriately addressed within 24 hours and non-emergent needs addressed within the normal delivery period specified by the contract. Facility POC’s are listed above.

Place of Performance/Place of Delivery

4100 W. Third St Dayton, OH

SITE VISITS: It is strongly suggested and expected that the offeror inspect the campuses to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. A site visit is not a requirement to offer a quote. The Government has allocated the following Date/Times for site visits. All prospective quoters shall check in with Police Services to obtain a visitor’s badge. All prospective quoters shall follow Covid Protocols as directed by VA / CDC guidance. All times below are EST.

· Dayton VA Medical Center | 5/23/2024 | 11:00 PM – 12:00 PM 4100 West Third Street, Dayton, OH 45428-9000

· All Visitors Must check in with Police Services – Building 127

· After Checked in With Police Services please go to Building 408, Room 208B to meet with Site POC, Will Large. All companies shall sign in for this site visit upon reaching Building 408.

The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

(End of Provision)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

3. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

· 52.204-7 “System for Award Management” (OCT 2018)

· 52.204-1 “Commercial and Government Entity Code Reporting” (AUG 2020)

· 52.204-24 “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (NOV 2021)

The following provisions are incorporated into 52.212-1 as an addendum to this contract:

FAR 52.209-7 “INFORMATION REGARDING RESPONSIBILITY MATTERS” (OCT 2018)

(a) Definitions. As used in this provision— Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror □ has □ does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in–

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of provision)

FAR 52.233-2 “Service of Protest” (Sept 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Josh Kovar Joshua.Kovar@VA.gov

Hand Carried Address:

Department of Veterans Affairs Network Contracting Office 10 3140 Governor’s Place Blvd., Suite 210, Kettering, Ohio 45409

Mailing Address:

Department of Veterans Affairs Network Contracting Office 10 3140 Governor’s Place Blvd., Suite 210, Kettering, Ohio 45409

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP 2018)

(a) Any protest filed by an interested party shall–

(1) Include the name, address, fax number, and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester's representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of provision)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue, NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of provision)

VAAR 852.273-70 “LATE OFFERS” (NOV 2021)

This provision replaces paragraph (f) of FAR provision 52.212-1, Instructions to Offerors - Commercial Items. Offers or modifications of offers received after the time set forth in a request for quotations or request for proposals may be considered, at the discretion of the Contracting Officer, if determined to be in the best interest of the Government. Late bids submitted in response to an invitation for bid (IFB) will not be considered.

(End of provision) (End of Addendum 52.212-1) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

· FAR 52.204-4 “Printed or Copied Double-Sided on Postconsumer Fiber Content Paper” (MAY 2011)

· FAR 52.204-13 “System for Award Management Maintenance” (OCT 2018)

· FAR

· 52.228-5 “Insurance-Work on a Government Installation” (JAN 1997)

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years.

(End of clause)

SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor's products or services or considers the Contractor's products or services superior to other products or services.

(End of clause)

VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) (DEVIATION)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled Veteran-owned or Veteran-owned small business certification status and their proposed use of eligible certified service-disabled Veteran-owned small businesses (SDVOSBs) and certified Veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible and certified service-disabled Veteran-owned small businesses offerors will receive full credit, and offerors qualifying as Veteran-owned small businesses will receive partial credit for the certified Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128).

(c) Non-Veteran offerors proposing to use certified SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the certified SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of clause)

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that -

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) □ General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed…