Request for Quotes - Remove and Replace CRAC Units and Chillers
Closed Solicitation Posted
- Solicitation number
- FA301626Q0235
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Jbsa Ft Sam Houston, Texas 78234, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command seeks quotes for removal and replacement of six Computer Room Air Conditioning (CRAC) units and two chiller units at Joint Base San Antonio Fort Sam Houston, with quotes due September 21, 2026 at 11:00 AM CDT and questions due September 10 at 11:00 AM CDT. This procurement is a 100 percent Service-Disabled Veteran-Owned Small Business set-aside, foreclosing competition outside that category.
Place of performance is Building 2265, 2406 Gun Shed Road, JBSA Fort Sam Houston, Texas. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with size standard $19 million; PSC code is 4120, Air Conditioning Equipment. Delivery is scheduled for January 18, 2027.
The scope includes removal and replacement of two 45-ton CRAC units, two 40-ton CRAC units, two 25-ton CRAC units, and two 115-ton air-cooled chillers operating in N+1 redundant configuration. All new equipment must be "same-in-kind," matching cooling capacity in tons, airflow in CFM, pump configuration, and physical footprint of original units. The contractor must furnish new expansion tanks, air separators, Y-strainers, and related components; replace exterior piping insulation; coordinate security camera relocation and tree trimming; and maintain continuous cooling with zero unscheduled downtime throughout the project. Contractor personnel require security clearances with 45 days' notice for access to secure interior work areas; Government provides escorts during all working hours. The contractor must phase work to minimize disruption and provide temporary cooling equipment during changeovers.
A mandatory site visit is scheduled for September 9, 2026 at 9:00 AM CDT at JBSA Fort Sam Houston Walters Street Visitor Center, 892 Hood Street, with attendance requests due September 3 at 9:00 AM CDT. Quotes must include detailed technical specifications demonstrating conformance with salient characteristics, a realistic project schedule accounting for manufacturer lead times, a phased installation plan, a Health, Safety, and Environment Plan, and a Quality Control Checklist. The Government will evaluate technically acceptable quotes on a lowest-price basis, evaluating all received quotes if three or fewer are submitted; if more than three are submitted, only the three lowest-priced quotes will be evaluated unless the Government determines additional evaluation is warranted. Quotes are valid for 60 days after submission. Invoicing is permitted only after successful delivery, installation, and formal Government acceptance through the Wide Area Workflow electronic invoicing system with NET 30 payment terms.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 0001:
The purpose of this amendment is to extend the due date of quote submissions from 18 September 2026 to 21 September 2026 at 11:00 AM CDT, Incorporate Revised Statement of Work and Salient Characteristic documents, Provide responses to questions from the site visit and, upload attachments for as-builts, an asbestos report and site visit sign-in sheet.
Updated Attachments:
Amended RFQ
Atch 1 - Revised Statement of Work 16 September
Atch 2 - Revised Salient Characteristics 16 September
New Attachments:
Atch 3 - B2265 As-Builts
Atch 4 - Asbestos Report
Atch 5 - Q&A from site visit
Atch 6 - Site Visit Sign-In Sheet (Redacted)
---------------------------------------------------------------------------------------------------------------------------------------------------
PLEASE READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS IN THE RFQ ACCORDINGLY!
This requirement is being solicited as a 100% Service-Disabled Veteran-Owned Small Business set aside. The NAICS code is 238220 Plumbing, Heating, and Air-Conditioning Contractors, size standard is $19M. PSC 4120 - Air Conditioning Equipment. This requirement is for the Removal and Replacement of six (6) Computer Room Air Conditioning (CRAC) Units and two (2) Chiller units located at Joint Base San Antonio (JBSA) Fort Sam Houston (FSH) in accordance with the associated Statement of Work.
PROJECT OVERVIEW. The purpose of this project is to replace the CRAC Units and Chillers at JBSA FSH Building 2265. Refer to attached RFQ and SOW for information regarding this requirement. Please provide quote to POCs listed in the RFQ.
Questions Due Date: All questions must be submitted in writing by email no later than Thursday, 10 September 2026 at 11:00 AM CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website, as received. Questions submitted after this date/time will not be considered.
Site Visit: A site visit is scheduled for Wednesday, 9 September 2026 at 9:00 AM at JBSA Fort Sam Houston, TX. The meeting place will be the JBSA Fort Sam Houston Walters Street Visitor Center located at 892 Hood Street, Fort Sam Houston, TX 78234. Departure to the site will be promptly at 9:00 am CDT. Please arrive at least 45-minutes prior to sign in, wait in line, and retrieve your pass at the visitor center. The Government WILL NOT provide transportation to travel between the sites. Interested parties are required to have a copy of a valid REAL ID Driver’s License, vehicle registration and insurance on hand to receive a base pass. If the drivers license has not been updated to the REAL ID, interested parties will need a passport along with a drivers license. If this type of documentation is not provided a base pass will not be issued and attendance will not be granted.
* Requests to attend the Site Visit shall be received NO LATER THAN Thursday, 3 September 2026 at 9:00 AM CDT and sent to both email addresses detailed below.
Contract Specialist (CS) – SrA Jamie Cutright at email: jamie.cutright@us.af.mil
Contracting Officer (CO) – Charles Woyome at email: charles.woyome.2@us.af.mil
Contractors who already have base access are required to notify CO & CS via email of planned attendance and check in at the Visitors Center.
ATTACHMENTS: Request for Quote (RFQ) (FILL OUT AND RETURN)
1. Statement of Work (SOW)
2. Salient Characteristics
Update #1 ·
PLEASE READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS IN THE RFQ ACCORDINGLY!
This requirement is being solicited as a 100% Service-Disabled Veteran-Owned Small Business set aside. The NAICS code is 238220 Plumbing, Heating, and Air-Conditioning Contractors, size standard is $19M. PSC 4120 - Air Conditioning Equipment. This requirement is for the Removal and Replacement of six (6) Computer Room Air Conditioning (CRAC) Units and two (2) Chiller units located at Joint Base San Antonio (JBSA) Fort Sam Houston (FSH) in accordance with the associated Statement of Work.
PROJECT OVERVIEW. The purpose of this project is to replace the CRAC Units and Chillers at JBSA FSH Building 2265. Refer to attached RFQ and SOW for information regarding this requirement. Please provide quote to POCs listed in the RFQ.
Questions Due Date: All questions must be submitted in writing by email no later than Thursday, 10 September 2026 at 11:00 AM CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website, as received. Questions submitted after this date/time will not be considered.
Site Visit: A site visit is scheduled for Wednesday, 9 September 2026 at 9:00 AM at JBSA Fort Sam Houston, TX. The meeting place will be the JBSA Fort Sam Houston Walters Street Visitor Center located at 892 Hood Street, Fort Sam Houston, TX 78234. Departure to the site will be promptly at 9:00 am CDT. Please arrive at least 45-minutes prior to sign in, wait in line, and retrieve your pass at the visitor center. The Government WILL NOT provide transportation to travel between the sites. Interested parties are required to have a copy of a valid REAL ID Driver’s License, vehicle registration and insurance on hand to receive a base pass. If the drivers license has not been updated to the REAL ID, interested parties will need a passport along with a drivers license. If this type of documentation is not provided a base pass will not be issued and attendance will not be granted.
* Requests to attend the Site Visit shall be received NO LATER THAN Thursday, 3 September 2026 at 9:00 AM CDT and sent to both email addresses detailed below.
Contract Specialist (CS) – SrA Jamie Cutright at email: jamie.cutright@us.af.mil
Contracting Officer (CO) – Charles Woyome at email: charles.woyome.2@us.af.mil
Contractors who already have base access are required to notify CO & CS via email of planned attendance and check in at the Visitors Center.
ATTACHMENTS: Request for Quote (RFQ) (FILL OUT AND RETURN)
1. Statement of Work (SOW)
2. Salient Characteristics
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Request for Information - Remove and Replace CRAC Units and Chillers | Pre-Solicitation |
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