RFQ - FA301626Q0235.pdf

RFQ FA301626Q0235

JOINT BASE SAN ANTONIO (JBSA) FORT SAM HOUSTON (FSH)

REMOVE AND REPLACE COMPUTER ROOM AIR CONDITIONING (CRAC)

UNITS AND CHILLERS

(The quote shall be effective 60 days after submission)

Solicitation number is FA301626Q0235 and is issued as a Request for Quote (RFQ). This acquisition is set-aside for Service-Disabled Veteran-Owned Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul

This requirement is for the Removal and Replacement of six (6) Computer Room Air Conditioning (CRAC) Units and two (2) Chillers units located at Joint Base San Antonio (JBSA) Fort Sam Houston (FSH) in accordance with the associated Statement of Work.

NAICS: 238220 – Plumbing, Heating, and Air-Conditioning Contractors.

PSC: 4120 – Air Conditioning Equipment.

Size Standard: $19.0M

Questions Due Date: All questions must be submitted in writing by email no later than Thursday, 10 September 2026 at 11:00 AM CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website. Questions submitted after this date/time will not be considered.

RFQ Submission Due Date: No later than Friday, 18 September 2026 at 10:00 AM CDT, to be considered timely.

Please respond to this solicitation by emailing your quote to include this RFQ filled out to BOTH:

• Contract Specialist – SrA Jamie Cutright at jamie.cutright@us.af.mil

• Contracting Officer – Charles Woyome at charles.woyome.2@us.af.mil

Place of Delivery:

Bldg. 2265 - 2406 Gun Shed Rd, JBSA FSH, TX.

Please provide the information below:

All quotes shall be FOB Destination.

Payment Terms: ___NET 30___

Proposed Delivery Timeframe: __________________________________________________________

Company Name: ______________________________________________________________________

Cage Code: _________________________________________ UEI #____________________________

POC: ______________________________________________Phone ____________________________

E-Mail Address: ___________________________________Tax ID: ____________________________

Warranty Information: ________________________________________________________________

Electronic Invoicing Requirement: The Government utilizes Wide Area Workflow (WAWF) for electronic invoices, receipt, and acceptance. Does your company have the capacity to invoice electronically through WAWF?

Yes or No: __________ https://www.acquisition.gov/far-overhaul mailto:jamie.cutright@us.af.mil mailto:charles.woyome.2@us.af.mil

Financing Arrangements: Advance payments are not authorized under this acquisition. Invoices shall only be submitted after the successful delivery and installation of all items and subsequent formal acceptance by the Government. Invoices submitted prior to Government acceptance will be rejected.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a firm for any costs.

A. RFO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services Addendum

The following applies to the provision:

(a) Submission of offers: The paragraph is tailored as follows: (6) By responding to this RFQ, the offeror accepts all terms and conditions contained herein.

(b) Period for Acceptance of Offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation

(c) Late submissions, modifications, revisions, and withdrawals of offers. The paragraph is tailored as follows: (1) Late Quotes/Responses: In accordance with RFO 52.212-1(c).

(d) Contract award. The paragraph is tailored as follows: The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

B. RFO 52.212-2— Evaluation—Commercial Products and Commercial Services Addendum

1. 502 CONS/PKAB will issue a purchase order to the responsible contractor whose quote will be the most advantageous to the Government. The following shall be used to evaluate quotes: the technically acceptable lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that are contained in this RFQ.

2. The following process will be followed: The Government will rank all quotes based on an initial assessment of the contractor’s Total Evaluated Price (TEP). If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will evaluate the three (3) lowest ranked quotes for technical acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in terms of price. The award will be given to the vendor responsible whose quote is the lowest evaluated price among technically acceptable quotes.

The technical evaluation team will evaluate the factors identified below. For the quote to be technically acceptable, the technical factor must be rated as acceptable. The failure of an Offeror to meet any or all technical criteria will result in a technically unacceptable rating and be ineligible for an award. The technical factors will receive one of the ratings listed below:

Acceptable: Quote clearly meets the minimum requirements of the solicitation.

Unacceptable: Quote does not meet the minimum requirements of solicitation.

a) Technical. The Government will evaluate the quotes for technical acceptability, assigning ratings as described above. The failure of a quote to provide and meet the technical criteria below will result in a technically unacceptable rating and be precluded for the award.

Technical Factor 1 – Conformance with Salient Characteristics. The contractor shall propose items that meet or exceed all requirements listed in Salient Characteristics document. To be considered technically acceptable, the offeror must submit sufficient documentation to allow the Government to validate compliance with all stated salient characteristics.

For the proposed items, the contractor must include the following for evaluation:

i. Manufacturer (MFG) name

ii. Product/Part Number

iii. Detailed manufacturer's technical specifications, illustrations, and descriptive literature demonstrating point-by-point compliance with each required salient characteristic.

The standard has been met when: The offeror provides all required documentation (Manufacturer name, part number, and descriptive literature [this must be original manufacturer documentation]) which independently verifies that the proposed items meet or exceed the requirements specified in the SOW and Salient Characteristics.

Technical Factor 2 – Project Schedule. The offeror shall provide a milestone schedule from contract award to final installation completion. This must include lead times for procurement, a phased installation plan, and specific delivery timelines to ensure mission continuity.

The standard has been met when: The schedule is realistic and accounts for current supply chain lead times for CRAC and Chiller installation. It must map all key milestones from award to final completion. Furthermore, the phased installation plan must comply with SOW and confirm that scheduling will be pre-coordinated with the Government Point of Contact (GPOC).

b) Price Evaluation. The Government will then conduct a price evaluation of the lowest-priced technically acceptable quote to determine that the quoted price is fair and reasonable.

c) Basis for Award. 502CONS/PKAB will award a purchase order resulting from this RFQ to the responsible contractor whose quote is compliant with all RFQ requirements and determined to be most advantageous to the Government.

d) Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM and provide mandatory information.

Site Visit: A site visit is scheduled for Wednesday, 9 September 2026 at JBSA Fort Sam Houston, TX. The meeting place will be the JBSA Fort Sam Houston Walters Street Visitor Center located at 892 Hood Street, Fort Sam Houston, TX 78234. Departure to the site will be promptly at 9:00 am CDT. Recommend arriving 30 minutes earlier to sign in, wait in line and retrieve your pass at the visitor center. The Government WILL NOT provide transportation to travel between the sites. Interested parties are required to have a copy of a valid REAL ID Driver’s License, vehicle registration and insurance on hand in order to receive a base pass. If the driver’s license has not been updated to the REAL ID, interested parties will need a passport along with a driver’s license. If this type of documentation is not provided a base pass will not be issued and attendance will not be granted.

* Interested parties shall send a request to attend the Site Visit to:

http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/

Contract Specialist (CS) – SrA Jamie Cutright at email: jamie.cutright@us.af.mil Contracting Officer (CO) – Charles Woyome at email: charles.woyome.2@us.af.mil

* Requests to attend the Site Visit shall be received NO LATER THAN Thursday, 3 September 2026 at 09:00 am CDT and sent to both email addresses detailed above.

* Contractors who already have base access are required to notify CO & CS via email of planned attendance and check in at the Visitors Center.

mailto:charles.woyome.2@us.af.mil