Request for Information - Remove and Replace CRAC Units and Chillers

The Department of the Air Force Air Education and Training Command is soliciting sources to remove and replace Computer Room Air Conditioning (CRAC) units and chillers at Building 2265, Fort Sam Houston, Texas, with responses due by August 7, 2026 at 1000 hours CDT. This is a pre-solicitation market survey (Sources Sought) targeting small businesses under NAICS 238220 with a $19 million size standard.

Place of performance is Building 2265, JBSA Fort Sam Houston, located at 2406 Gun Shed Road, Texas 78234. The work includes disconnection, removal, and disposal of existing equipment, followed by installation, connection, and commissioning of new units. The contractor must be a licensed HVAC and electrical contractor with demonstrated experience in critical data center environments. All personnel requiring access to secure areas must obtain clearance within 45 days.

The scope requires replacement of six "same-in-kind" Data Aire CRAC units (two 45-ton, two 40-ton, and two 25-ton) and two "same-in-kind" Daikin chillers (115-ton each). CRAC units must feature direct-drive electronically commutated fans with minimum 0.75 inches water gauge external static pressure and MERV 8 minimum filtration. Chillers must provide minimum 75-ton capacity at 110F design ambient with minimum 15.3 EER part-load efficiency and low-ambient operation capability to -20F. All equipment operates on 460V AC, 3-phase, 60 Hz power. Both chillers and CRAC units require BACnet MS/TP or BACnet/IP integration with building automation networks.

Work must maintain continuous cooling with zero downtime; any required outage requires at least 60 days' notice. Performance period is estimated at 60 calendar days. Work occurs Monday through Friday, 7:00 a.m. to 5:00 p.m., with 48-hour coordination notice required. Deliverables include commissioning reports, two complete Operation and Maintenance manual sets, as-built drawings, and minimum four hours of on-site training for facility personnel.

Interested firms must submit a completed RFI questionnaire, five-page capability statement, and any questions by August 7, 2026 to SrA Jamie Cutright (Contract Specialist) and Charles Woyome (Contracting Officer). The Government anticipates a Firm Fixed Price award. SAM Amendment 00001 replaced the RFI Word document with an editable PDF file.