CRAC Units Replacement for MCE 1211 at GFAFB, ND

The Department of the Air Force, Air Mobility Command, with the 319th Contracting Squadron issuing, seeks replacement of two 8-ton Computer Room Air Conditioner units and associated preventative and emergency maintenance for Mission Control Element (MCE) 1211 at Grand Forks Air Force Base, North Dakota. Questions are due November 9, 2026 at 3:00 PM CST, and quotes are due November 24, 2026 at 1:30 PM CST. The set-aside is Total Small Business, and the requirement is solicited as a commercial service under FAR Part 12 (Solicitation FA465927QM001). Funds are not currently available, and no award will be made until funding becomes available.

The scope covers replacement, installation, and commissioning of a redundant dual CRAC system that holds MCE 1211 at 65°F ±5°F and 45% ±5% relative humidity, with 99.9% compliance over any rolling 30-day period and zero thermal shutdowns. Each unit requires autonomous controls and a closed-loop 40% inhibited propylene glycol solution, and new dry coolers must support free cooling at or below 35°F outdoor ambient. The contractor also decommissions and disposes of existing equipment and hazardous materials off base. Service requirements include next-business-day service call response, two-hour emergency repair response, a 24/7 emergency point of contact, and a Quality Control Plan due within 30 days of award. Security requirements include escorted restricted-area access, background investigation cooperation, Operations Security training within 90 days, and Anti-Terrorism Level 1 training within 30 days. Service Contract Act Wage Determination 2015-4973 (Revision 33) and Davis-Bacon Wage Determination ND20260014 apply depending on job nature.

Preventative maintenance begins only after installation and government acceptance and then runs monthly for one year. Option years and a six-month extension follow, each contingent on completion of the preceding period. The mandatory site visit is November 5, 2026 at 10:00 AM CST, limited to one visitor per contractor. Award goes to the lowest total evaluated price from a responsible offeror with an acceptable technical proposal, evaluated on Factor 1 (total evaluated price) and Factor 2 (technical proposal not exceeding seven pages addressing the Performance Work Statement). Quotes must include all-inclusive unit and total prices for every CLIN and remain valid at least 90 days from the deadline. Vendors must hold active SAM registration, a DUNS number and CAGE code, and WAWF enrollment, and no advance payments are permitted.