Request for proposal; hmis RFP# 378136 REV. 04
Closed Solicitation Posted
- Solicitation number
- 378136
- Agency
-
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Richland, Washington 99354, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Hanford Mission Integration Solutions, LLC (HMIS) is seeking implementation professional services for PeopleSoft Enterprise Resource Planning systems, specifically focusing on Finance and Human Capital Management modules, to support the Hanford Mission Essential Services Contract with the U.S. Department of Energy's Richland Office. The procurement encompasses three primary implementation tasks: Enterprise Resource Management (including Financials, General Ledger, Project Costing, and Billing), Human Capital Management (covering Human Resources, Payroll, Benefits Administration, and related modules), and Time and Labor module implementation across multiple business units. Contractors must provide personnel with minimum 10 years of PeopleSoft implementation experience and demonstrated government facility work experience. The evaluation will use a tradeoff selection process weighing technical capabilities higher than cost factors. Critical dates include the Intent to Bid deadline of June 18, 2025, preproposal conference on June 23, 2025, questions due by June 26, 2025, and final proposal submission deadline of July 9, 2025 at 4:00 PM PT, with project presentations scheduled between July 28 and August 6, 2025.
This solicitation does not utilize any set-aside designations and is open to all qualified contractors. The current contractor performing related services is HMIS itself, which is issuing this RFP as part of its prime contract responsibilities under DOE contract 89303320DEM000031. While specific award values are not disclosed in the solicitation documents, the contract structure includes a base year covering 2025-2026 and one option year spanning 2026-2027, with the Finance module targeted for go-live by September 2026. The work will be performed primarily remotely with potential on-site training requirements at the Hanford Site in Richland, Washington. The implementation involves upgrading existing PeopleSoft 9.2 systems across five separate business units, with an emphasis on utilizing native PeopleSoft functionality while minimizing customizations and reducing the existing IT footprint.
Notice text
5 versions
Update #5 · Latest ·
REV. 04: See Addendum 004 for additional responses to Questions and Answers
REV. 03: See Addendum 003 for responses to Questions and Answers
REV. 02: See Addendum 002 for responses to Questions and Answers
REV. 01: (PT) to New Proposal Due Date of July 9, 2025; 4:00 PM (PT)
Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations. Timeline is now updated to between July 28, 2025 - August 6, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.
Additional notes:
Attachment
Performance Work Statement (PWS)
Attachment 1 – PWS-Req. 378136 Rev. 0 - Peoplesoft Professional Support
o Version remains Rev. 0 as this was an inadvertent upload. PWS section 5, Acceptance Criteria should not list an Appendix D as it does not exist.
Question (Q) & Answer (A)
See Attachment for RFP 378136-Q&A (includes pre-proposal Q&A) - Addendum 001
All questions are to be directed to the Procurement Specialist via email and cc Zakery (Zak) Reams.
________________________________________________________________________________________________________
Hanford Mission Integration Solutions, LLC. (HMIS) requests proposals for Implementation professional services for PeopleSoft Enterprise Resource Planning: Finance and Human Capital Management: Human Resources. The requested work is in support of Hanford Mission Essential Services Contract (HMESC) Prime Contract 89303320DEM000031 with the U.S. Department of Energy, Richland Office.
Information regarding the submission of a proposal is contained in the attached Solicitation. Proposals are to be prepared in accordance with the instructions and conditions set forth herein.
• Intent to Bid: Due by June 18, 2025; 4:00 PM (PT)
• Preproposal Conference/Meeting: Set-up via remote “Teams” method only, June 23, 2025; 1:00 PM – 2:00 PM, (PT)
• Questions | Comments (including technical) regarding the Solicitation | RFP are due by: June 26, 2025; 1:00 PM (PT) or sooner
▪ Proposals are to be received by: July 3, 2025; 2:00 PM (PT)
▪ Proposal submission will include proposed costs for Period of Performance schedules below for evaluation.
o Base Year – TBD, 2025 – TBD, 2026
o Option 1 – TBD, 2026 – TBD, 2027
▪ Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations between July 21, 2025 thru July 30, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.
▪ Please return ALL completed RFP Exhibits and Attachments (if applicable) with proposal submission
Update #4 ·
REV. 03: See Addendum 003 for responses to Questions and Answers
REV. 02: See Addendum 002 for responses to Questions and Answers
REV. 01: (PT) to New Proposal Due Date of July 9, 2025; 4:00 PM (PT)
Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations. Timeline is now updated to between July 28, 2025 - August 6, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.
Additional notes:
Attachment
Performance Work Statement (PWS)
Attachment 1 – PWS-Req. 378136 Rev. 0 - Peoplesoft Professional Support
o Version remains Rev. 0 as this was an inadvertent upload. PWS section 5, Acceptance Criteria should not list an Appendix D as it does not exist.
Question (Q) & Answer (A)
See Attachment for RFP 378136-Q&A (includes pre-proposal Q&A) - Addendum 001
All questions are to be directed to the Procurement Specialist via email and cc Zakery (Zak) Reams.
________________________________________________________________________________________________________
Hanford Mission Integration Solutions, LLC. (HMIS) requests proposals for Implementation professional services for PeopleSoft Enterprise Resource Planning: Finance and Human Capital Management: Human Resources. The requested work is in support of Hanford Mission Essential Services Contract (HMESC) Prime Contract 89303320DEM000031 with the U.S. Department of Energy, Richland Office.
Information regarding the submission of a proposal is contained in the attached Solicitation. Proposals are to be prepared in accordance with the instructions and conditions set forth herein.
• Intent to Bid: Due by June 18, 2025; 4:00 PM (PT)
• Preproposal Conference/Meeting: Set-up via remote “Teams” method only, June 23, 2025; 1:00 PM – 2:00 PM, (PT)
• Questions | Comments (including technical) regarding the Solicitation | RFP are due by: June 26, 2025; 1:00 PM (PT) or sooner
▪ Proposals are to be received by: July 3, 2025; 2:00 PM (PT)
▪ Proposal submission will include proposed costs for Period of Performance schedules below for evaluation.
o Base Year – TBD, 2025 – TBD, 2026
o Option 1 – TBD, 2026 – TBD, 2027
▪ Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations between July 21, 2025 thru July 30, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.
▪ Please return ALL completed RFP Exhibits and Attachments (if applicable) with proposal submission
Update #3 ·
REV. 02: See Addendum 002 for responses to Questions and Answers
REV. 01: (PT) to New Proposal Due Date of July 9, 2025; 4:00 PM (PT)
Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations. Timeline is now updated to between July 28, 2025 - August 6, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.
Additional notes:
Attachment
Performance Work Statement (PWS)
Attachment 1 – PWS-Req. 378136 Rev. 0 - Peoplesoft Professional Support
o Version remains Rev. 0 as this was an inadvertent upload. PWS section 5, Acceptance Criteria should not list an Appendix D as it does not exist.
Question (Q) & Answer (A)
See Attachment for RFP 378136-Q&A (includes pre-proposal Q&A) - Addendum 001
All questions are to be directed to the Procurement Specialist via email and cc Zakery (Zak) Reams.
________________________________________________________________________________________________________
Hanford Mission Integration Solutions, LLC. (HMIS) requests proposals for Implementation professional services for PeopleSoft Enterprise Resource Planning: Finance and Human Capital Management: Human Resources. The requested work is in support of Hanford Mission Essential Services Contract (HMESC) Prime Contract 89303320DEM000031 with the U.S. Department of Energy, Richland Office.
Information regarding the submission of a proposal is contained in the attached Solicitation. Proposals are to be prepared in accordance with the instructions and conditions set forth herein.
• Intent to Bid: Due by June 18, 2025; 4:00 PM (PT)
• Preproposal Conference/Meeting: Set-up via remote “Teams” method only, June 23, 2025; 1:00 PM – 2:00 PM, (PT)
• Questions | Comments (including technical) regarding the Solicitation | RFP are due by: June 26, 2025; 1:00 PM (PT) or sooner
▪ Proposals are to be received by: July 3, 2025; 2:00 PM (PT)
▪ Proposal submission will include proposed costs for Period of Performance schedules below for evaluation.
o Base Year – TBD, 2025 – TBD, 2026
o Option 1 – TBD, 2026 – TBD, 2027
▪ Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations between July 21, 2025 thru July 30, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.
▪ Please return ALL completed RFP Exhibits and Attachments (if applicable) with proposal submission
Update #2 ·
REV. 01: (PT) to New Proposal Due Date of July 9, 2025; 4:00 PM (PT)
Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations. Timeline is now updated to between July 28, 2025 - August 6, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.
Additional notes:
Attachment
Performance Work Statement (PWS)
Attachment 1 – PWS-Req. 378136 Rev. 0 - Peoplesoft Professional Support
o Version remains Rev. 0 as this was an inadvertent upload. PWS section 5, Acceptance Criteria should not list an Appendix D as it does not exist.
Question (Q) & Answer (A)
See Attachment for RFP 378136-Q&A (includes pre-proposal Q&A) - Addendum 001
All questions are to be directed to the Procurement Specialist via email and cc Zakery (Zak) Reams.
________________________________________________________________________________________________________
Hanford Mission Integration Solutions, LLC. (HMIS) requests proposals for Implementation professional services for PeopleSoft Enterprise Resource Planning: Finance and Human Capital Management: Human Resources. The requested work is in support of Hanford Mission Essential Services Contract (HMESC) Prime Contract 89303320DEM000031 with the U.S. Department of Energy, Richland Office.
Information regarding the submission of a proposal is contained in the attached Solicitation. Proposals are to be prepared in accordance with the instructions and conditions set forth herein.
• Intent to Bid: Due by June 18, 2025; 4:00 PM (PT)
• Preproposal Conference/Meeting: Set-up via remote “Teams” method only, June 23, 2025; 1:00 PM – 2:00 PM, (PT)
• Questions | Comments (including technical) regarding the Solicitation | RFP are due by: June 26, 2025; 1:00 PM (PT) or sooner
▪ Proposals are to be received by: July 3, 2025; 2:00 PM (PT)
▪ Proposal submission will include proposed costs for Period of Performance schedules below for evaluation.
o Base Year – TBD, 2025 – TBD, 2026
o Option 1 – TBD, 2026 – TBD, 2027
▪ Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations between July 21, 2025 thru July 30, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.
▪ Please return ALL completed RFP Exhibits and Attachments (if applicable) with proposal submission
Update #1 ·
Hanford Mission Integration Solutions, LLC. (HMIS) requests proposals for Implementation professional services for PeopleSoft Enterprise Resource Planning: Finance and Human Capital Management: Human Resources. The requested work is in support of Hanford Mission Essential Services Contract (HMESC) Prime Contract 89303320DEM000031 with the U.S. Department of Energy, Richland Office.
Information regarding the submission of a proposal is contained in the attached Solicitation. Proposals are to be prepared in accordance with the instructions and conditions set forth herein.
• Intent to Bid: Due by June 18, 2025; 4:00 PM (PT)
• Preproposal Conference/Meeting: Set-up via remote “Teams” method only, June 23, 2025; 1:00 PM – 2:00 PM, (PT)
• Questions | Comments (including technical) regarding the Solicitation | RFP are due by: June 26, 2025; 1:00 PM (PT) or sooner
▪ Proposals are to be received by: July 3, 2025; 2:00 PM (PT)
▪ Proposal submission will include proposed costs for Period of Performance schedules below for evaluation.
o Base Year – TBD, 2025 – TBD, 2026
o Option 1 – TBD, 2026 – TBD, 2027
▪ Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations between July 21, 2025 thru July 30, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.
▪ Please return ALL completed RFP Exhibits and Attachments (if applicable) with proposal submission
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