Appendix C-PeopleSoft Time and Labor Requirements.xlsx
XLSX spreadsheet 11 KB Posted
- Attached to
- REQUEST FOR PROPOSAL; HMIS RFP# 378136 REV. 04
- Solicitation number
- 378136
- Issued by
-
Department of Energy
About this file
Appendix C is a detailed requirements document for PeopleSoft Time and Labor module implementation, outlining 23 specific technical requirements for a comprehensive time tracking and payroll system. The requirements cover critical areas such as system integration, time entry configuration, pay rule setup, work schedule management, labor agreement configuration, approval workflows, reporting capabilities, and employee/manager interface customization.
The related federal contract opportunity is a Request for Proposal (RFP) issued by Hanford Mission Integration Solutions, LLC (HMIS) for professional services supporting PeopleSoft Enterprise Resource Planning implementation in Finance and Human Capital Management. The solicitation is associated with the Hanford Mission Essential Services Contract (HMESC) for the U.S. Department of Energy, Richland Office. Key dates include: Intent to Bid due June 18, 2025, Preproposal Conference on June 23, 2025, Questions due by June 26, 2025, and Proposal submission deadline of July 3, 2025. The period of performance includes a base year and one option year, with potential project presentations scheduled between July 21-30, 2025.
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Text version
Sheet1
| Requirement # | Requirement | PeopleSoft Module Additions |
| 1 | The implementor shall advise and assist with full implementation of newly licensed People Soft Time and Labor module with input from customer | PeopleSoft Time and Labor |
| 2 | The implementor shall advise and assist with integration automatically Finance, HCM, Payroll systems | PeopleSoft Time and Labor |
| 3 | The implementor shall advise and assist with set up of time entry to allow system to calculate and validate hours worked in accordance with company charging practice for hourly/salary employees | PeopleSoft Time and Labor |
| 4 | The implementor shall advise and assist with setup to calculate and assign earnings/time codes to time reported by employees based on pay rules, assigned work schedule, employee classification, or labor agreements. | PeopleSoft Time and Labor |
| 5 | The implementor shall advise and assist with set up of company codes, hours, rules, based on each company specific needs without affecting other company. Ability to configure user interfaces based on each company's business needs | PeopleSoft Time and Labor |
| 6 | The implementor shall advise and assist with set up to configure complex multi-layered pay rules (i.e. Overtime, shift differential, leave, Special shift, benefit rules, or paid meals) | PeopleSoft Time and Labor |
| 7 | The implementor shall advise and assist with ability to create work schedules (single-shift, multi-shift, rotating, non-concurrent, fixed) based on business need and allow definition and assignment of schedule based on user-defined criteria, e.g., employee type (hourly, part-time, etc.) | PeopleSoft Time and Labor |
| 8 | The implementor shall advise and assist with set up to use multiple charge codes per pay period or day | PeopleSoft Time and Labor |
| 9 | The implementor shall advise and assist with set up to configure mutiple complex labor agreements | PeopleSoft Time and Labor |
| 10 | The implementor shall advise and assist with set up of workflows for approvals and exeptions/ errors at point of entry based on configurable criteria | PeopleSoft Time and Labor |
| 11 | The implementor shall advise and assist with set up of identify/flag exceptions/errors at point of time entry to eliminate the extensive level of detailed review currently required to validate that time entered is correct (e.g. straight time reported ≠ work schedule, excess hours reported, leave without pay and overtime in the same day and leave on a holiday. | PeopleSoft Time and Labor |
| 12 | The implementor shall advise and assist with developing reporting on all timekeeping data as per outlined by customer | PeopleSoft Time and Labor |
| 13 | The implementor shall advise and assist with set up of manual overides on an exception basis | PeopleSoft Time and Labor |
| 14 | The implementor shall advise and assist with set up of track and provide FMLA, stand-by hours, extended leave, safety leave, awarded hours, excused dock, dock, suspension, worker's compensation and non-pay activities including the reason and description. | PeopleSoft Time and Labor |
| 15 | The implementor shall advise and assist with set up a default configuration that limits the menus available to the employee for inputting time to only those items relevant to that employee. | PeopleSoft Time and Labor |
| 16 | The implementor shall advise and assist with set up of audit trail of all edits and approvals | PeopleSoft Time and Labor |
| 17 | The implementor shall advise and assist with set up Time collections devices and integrate data into current systems | PeopleSoft Time and Labor |
| 18 | The implementor shall advise and assist with set up employee level statisitcs and reporting. | PeopleSoft Time and Labor |
| 19 | The implementor shall advise and assist with set up manager approval of timecards | PeopleSoft Time and Labor |
| 20 | The implementor shall advise and assist with set up manager/employee entering comments | PeopleSoft Time and Labor |
| 21 | The implementor shall advise and assist with set up of notifications to employees to submit timecards | PeopleSoft Time and Labor |
| 22 | The implementor shall advise and assist with set up full payroll integration with customer outlined business processes | PeopleSoft Time and Labor |
| 23 | The implementor shall advise and assist with set up of overtime justification, requestor, overtime authorization number, and approver | PeopleSoft Time and Labor |
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