Request For Proposal (RFP) 378136.pdf

June 9, 2025

Issued To:

TBD

Dear Prospective Offeror, Request for Proposal NO: 378136 - Implementation professional services for PeopleSoft Enterprise Resource

Planning: Finance and Human Capital Management: Human Resources

Hanford Mission Integration Solutions, LLC. (HMIS) requests proposals for Implementation professional services for

PeopleSoft Enterprise Resource Planning: Finance and Human Capital Management: Human Resources. The requested work is in support of Hanford Mission Essential Services Contract (HMESC) Prime Contract 89303320DEM000031 with the U.S. Department of Energy, Richland Office.

Information regarding the submission of a proposal is contained in the attached Solicitation. Proposals are to be prepared in accordance with the instructions and conditions set forth herein.

• Intent to Bid: Due by June 18, 2025; 4:00 PM (PT)

• Preproposal Conference/Meeting: Set-up via remote “Teams” method only, June 23, 2025; 1:00 PM – 2:00 PM, (PT)

• Questions | Comments (including technical) regarding the Solicitation | RFP are due by: June 26, 2025; 1:00 PM

(PT) or sooner

▪ Proposals are to be received by: July 3, 2025; 2:00 PM (PT)

▪ Proposal submission will include proposed costs for Period of Performance schedules below for evaluation.

o Base Year – TBD, 2025 – TBD, 2026 o Option 1 – TBD, 2026 – TBD, 2027

▪ Presentation Timeline: After proposal review and determination of selected Offeror (down select list); Procurement will reach out to schedule the project presentations between July 21, 2025 thru July 30, 2025. Please ensure your availability during this period to facilitate the scheduling of the presentation.

▪ Please return ALL completed RFP Exhibits and Attachments (if applicable) with proposal submission

All questions are to be directed to the Procurement Specialist. All proposals are subject to the terms and conditions set forth herein. Any exceptions, deviations, or omissions may be grounds for rejection of proposals submitted.

HMIS looks forward to your response.

Thank you, Joann Carter

HMIS Procurement Specialist

(509) 372-0050 joann_carter@rl.gov mailto:joann_carter@rl.gov

REQUEST FOR PROPOSAL NO: 378136

Table of Contents

SOLICITATION/AWARD

A.0 Introduction

A.1 Buyer Not Obligated- Irregularities and Notifications

A.2 Request for Proposal Addendums

A.3 Proposal Submittal

A.4 Late Proposals

A.5 Proposal Changes

A.6 Withdrawal

A.7 North American Industry Classification System (NAICS) Code and Size Standard

A.8 Notification of Intent to Propose

A.9 Questions/Comments Regarding the Solicitation

B.0 Basis for Award

B.1 Basis of Award- Tradeoff Selection Process

C.0 Proposal Instructions

C.1 Proposal Preparation

C.2 Proposal Content

C.2.1 Volume I Technical Proposal Requirements

C.2.2 Volume II Required Price Support Information

C.2.3 Volume III Pricing Backup

C.4 Representations and Certifications

D.0 Notices

D.1 Financial Capability Determination Information

D.1.1 GSA Purchases of IT Equipment

D.2 Value-Added Resellers

D.3 Foreign Nationals

D.4 Service Animal Requirement

Exhibits

Exhibit 001 – Compensation Schedule – Firm Fixed Price Proposal Breakdown

Exhibit 002 – Proposed Lower-Tier Subcontractors

Exhibit 003 – Past Performance

Exhibit 004 – Conflict of Interest Disclosure and Representation

Exhibit 005 – Foreign National Disclosure

Exhibit 006 – Representation and Certification

Exhibit 007 – Agreement, Exceptions, and Assumptions

Exhibit 008 – Organizational Conflict of Interest Disclosure Statement

Exhibit 009 – Executive Compensation

Exhibit 010 – FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions (Sept 2007)

Exhibit 011 –Certification Regarding Debarment and Suspension

Exhibit 012 – Compliance with FAR 52.225-1, Buy American-Supplies

E.0 Award (Blanket Master Agreement)

E.1 Performance Work Statement

E.2 Period of Performance

E.3 Contract Type

E.4 Total Value of Subcontract

E.5 Compensation

E.6 Payment Terms

E.7 Authorized Personnel

E.8 Designation of Technical Representative

E.9 Key Personnel

E.10 Conflict of Interest

E.11 Subcontract Release Procedure

E.12 Subcontract Release Ceiling Price

CONTRACT ADMINISTRATION DATA

F.0 Invoices

F.1 Invoice Instructions - Fixed Price

Performance Work Statement

PACKAGING, MARKING, AND TRANSPORTATION INSTRUCTIONS

INSPECTION, ACCEPTANCE, AND QUALITY ASSURANCE REQUIREMENTS

G.0 Inspection, Acceptance, and Quality Assurance Requirements

G.1 DOE Inspection and Acceptance

DELIVERIES OR PERFORMANCE

H.0 Deliveries or Performance

H.1 Option to Extend the Term of the Subcontract

H.2 Ship to Address and Warehouse Operations Delivery Schedule

SUBCONTRACT ADMINISTRATION

I.0 Subcontract Administration

I.1 Document Transmittals

I.2 Electronic Mail Capability

I.3 Foreign Nationals

I.4 Closeout Certification

SPECIAL SUBCONTRACT REQUIREMENT

J.0 Special Subcontract Requirement

J.1 Negotiated Exceptions to General or Special Provision

J.2 Facility Closure Notice – Holiday and Work Schedules

J.3 Inspection of Services

J.4 Requirement for Lower-Tier Subcontracting

J.5 Subcontractor/Vendor Non-Disclosure Agreement

J.7 Limitation of Liability – Services

SUBCONTRACT CLAUSES

K.0 Subcontract Clauses

K.1 Representations and Certifications

K.2 Buy American Act – Non-Construction

K.3 Service Contract Act Wage Determinations

K.4 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of

Whistleblower Rights (FAR 52. 203-17)

ATTACHMENTS

L.0 Subcontract Attachments

L.1 List of Subcontract Attachments

SOLICITATION/AWARD

See below

A.0 Introduction

Hanford Mission Integration Solutions, LLC. (hereby HMIS, “Contractor” or “Buyer”) acting under its contract with the

U.S. Department of Energy – Richland Operations Office (DOE-RL) located in Richland, WA, requests Offeror to submit a proposal for a Firm Fixed Price type of subcontract to provide Implementation professional services for

PeopleSoft Enterprise Resource Planning: Finance and Human Capital Management: Human Resources.

A.1 Buyer Not Obligated- Irregularities and Notifications

Buyer is not obligated to pay any costs incurred in the preparation and submission of Offeror’s proposal, nor required to enter into a subcontract or any other arrangement with Offeror.

A.2 Request for Proposal Addendums

The Procurement Specialist may issue one or more addendums to the Request for Proposal to make changes or to resolve any problems regarding the solicitation. The Procurement Specialist will issue the amendment in time for prospective

Offerors to incorporate any changes into their proposals. If this Request for Proposal is amended, then all terms and conditions that are not amended will remain unchanged. FAILURE TO ACKNOWLEDGE THE RECEIPT OF THE

ADDENDUM AT THE DESIGNATED LOCATION BY THE SPECIFIED DATE AND TIME MAY RESULT IN

REJECTION OF THE OFFER.

A.3 Proposal Submittal

The proposal is due by July 3, 2025; 2:00 PM (PT)

The proposal shall be submitted via e-mail provided that it includes appropriate signatures where required.

NOTE: Communications with any HMIS personnel except the above-named Procurement Specialist concerning any aspect of this Solicitation may be grounds for disqualifying an Offeror from being considered for award.

A.4 Late Proposals

A proposal is considered late if it is received after the exact time and date specified for receipt and will not be considered unless:

a. It was sent by telephone or fax, if authorized by the Procurement Specialist, and it is determined that the late receipt was due solely to mishandling upon receipt; or

b. It is the only proposal received.

A.5 Proposal Changes

Any modification of a proposal, including the Procurement Specialist’s request for “Best and Final Offer,” is subject to the same conditions as in the “Late Proposals” section above.

A.6 Withdrawal

Offeror may withdraw its proposal by written or electronic notice received at any time prior to award.

A.7 North American Industry Classification System (NAICS)

Code and Size Standard

The Procurement Specialist has determined that North American Industry Classification System (“NAICS”) Code

541519 – Other Computer Related Services applies to this acquisition. Therefore, the size standard for determining whether an Offeror is a small business in regard to this acquisition is $34 M. If this solicitation is designated as a small business set-aside, by submitting a proposal or an offer to this solicitation, the Offeror certifies that they are a small business qualifying for the NAICS code and meeting the size standard noted above.

By submitting a proposal for this solicitation, Offeror agrees to indemnify, defend, and hold harmless Buyer for any and all liability, loss, damages, penalties, claims, costs, and expenses, including attorney fees and costs of legal action, litigation, or settlement, arising from, or relating to Offeror’s misrepresentation of its business size or status, regardless of whether Offeror’s misrepresentation was willful, intentional, or knowing.

A.8 Notification of Intent to Propose

Buyer requests that each prospective Offeror notify the Procurement Specialist by email no later than June 18, 2025; 4:00

PM (PT), whether the Offeror intends to submit a proposal in response to this Solicitation. The Offeror may transmit the notification to the Procurement Specialist via email.

A.9 Questions/Comments Regarding the Solicitation

The Offeror must submit any comments or questions regarding the solicitation to the Procurement Specialist no later than

June 26, 2025; 1:00 PM (PT) or sooner. The Procurement Specialist will answer all questions in writing for the benefit of all prospective Offerors.

B.0 Basis for Award

HMIS may award one or more subcontracts as a result of this solicitation. Award will be made to the Offeror submitting the best tradeoff selection. This solicitation provides the basis for HMIS evaluation. Offerors are also advised that HMIS reserves the right to award a subcontract based upon initial offers and without further discussions with Offerors. Offeror should provide their best price and technical offers initially.

B.1 Basis of Award- Tradeoff Selection Process

Award may be made to the Offeror submitting the best proposal in which both cost/price and other specifically defined factors will be the basis of award. Proposals will be evaluated to determine the response that provides the best value to

Buyer and the Government, considering cost/price and technical criteria; with technical rated higher than cost/price.

▪ Project Team Experience

▪ Strength of Subcontractor Practices and Industry Experience

▪ Project Management

▪ Implementation, Execution, and Support

▪ Org Management

▪ Transition

C.0 Proposal Instructions

Follow the described proposal instructions.

C.1 Proposal Preparation

Prepare the proposal simply and economically and provide a straightforward and concise presentation of the information requested in the Request for Proposal. Emphasize completeness and clarity. Do not submit elaborate brochures or other presentations that are neither required nor desired by the HMIS.

If the Offeror submits any data which it considers proprietary data as part of its proposal, the document transmitting the data or which contains the data, shall be boldly marked indicating that the data included is considered proprietary.

C.2 Proposal Content

Proposals shall include the following elements and be organized in the manner listed below. Each volume of the proposal should be separate and complete. Omit all cost or pricing details from the technical proposal. Please also refer to RFP

Exhibit 1 for proposal structure guideline and incorporate requirements of RFP Section C.2.1 and C.2.2.

C.2.1 Volume I Technical Proposal Requirements

HMIS will evaluate Offeror’s technical capabilities/qualifications, as well as its pricing for the requirements as specified in the Performance Work Statement. Offeror’s proposal must address the following:

• An acknowledgement that the Performance Work Statement is fully understood, and that the Offeror has resources qualified to perform the work. Will require statement within company letter head or within technical proposal submissions.

• Note this Performance Work Statement (PWS) serves as the Master Agreement PWS and defines the overarching scope of the services to be provided and the requirements applicable to the Master Subcontract as well as any associated Subcontract Release(s) issued against it. The work products and services to be provided, including any specific HMIS standards and requirements, required for the successful completion of this work activity.

• See Performance Work Statement (PWS) Appendices:

o Appendix A: PeopleSoft Enterprise Resource Planning Finance Requirements o Appendix B: PeopleSoft Human Capital Management Requirements o Appendix C: PeopleSoft Time and Labor Requirements

• Labor matrix outlining the proposed labor categories needed to support the project including job descriptions for each category. In order to determine the subcontractor qualified to perform the scope of work as outlined, the subcontractor must have the following qualifications:

o Subcontractor shall provide individuals that have a minimum of 10 years’ experience or equivalent implementing PeopleSoft ERP, HCM, and Time and Labor modules. Certified resumes (signed by individual for verification) will be submitted for key individuals proposed and scheduled to work on this effort for proof of experience, skills and expertise.

o Subcontractor (Company) shall also have previous experience of progressive responsibility in administrative coordinated program experience or equivalent.

o Subcontractor shall have demonstrated experience at a government facility, working with multiple regulators and clients in an operational environment or equivalent.

o Subcontractor shall have experience in preparing status reporting, evaluations and forecasts for professional services to ensure service delivery of reporting of schedules and accruals.

• Section 508 of Rehabilitation Act Applicability Certification

• Privacy requirements: specifically, those provided in the Privacy Act of 1974, as amended at Title 5 United

States Code (U.S.C.) 552a, and take appropriate actions to assist DOE in complying with Section 208 of the E-

Government Act of 2002, and associated Office of Management and Budget (OMB) directives.

• Statement of compliance with subcontract insurance requirements as specified in the On-Site Work Provisions, including confirmation that all required insurance certificates will be provided prior to any on-site work.

• Complete Attachment 6 – Subcontractor Nondisclosure Agreement (NDA) Form A-6008-125

• Complete Attachment 7 – Intellectual Property Agreement (IPA) Form C-7000-010

• Small Business Subcontracting Plan (if applicable)

C.2.2 Volume II Required Price Support Information

The Offeror is required to submit information sufficient to determine that the prices or costs being charged are fair and reasonable. Such information may include pricing, sales, or cost information that is pertinent to establishing the pricing or costs being charged.

The Offeror grants the Buyer or its authorized representative(s) the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify the reasonableness of the price. For items priced using catalog or market prices, or law and regulation, access does not extend to cost or profit information or other data relevant solely to the Offeror’s determination of the prices to be offered in the catalog or marketplace.

Any Subcontract that results from this Request for Proposal will be determined by the price the Offeror pays for material

(without profit applied) plus fully burdened hourly labor rates, multiplied times the number of hours worked. Upon mutual agreement, this schedule of costs and rates will be the basis for pricing on any resulting Subcontract.

C.2.3 Volume III Pricing Backup

Upon Buyer’s determination of a successful Offeror, Buyer will request audited company financial reports for the previous three (3) year period, including balance sheets and income statements. The successful Offeror shall provide such information within 48 hours of the request.

In the event audited company financial reports are not consistent with the Offeror’s customary accounting practice and in the absence of certified statements, the Buyer may request the following, listed in order of preference:

1. Parent guarantee;

2. Bond;

3. Irrevocable letter of credit;

4. Submission of uncertified financial statements, which shall be certified as being accurate and complete by an agent of Offeror’s company, which may be subject to HMIS verification with the Internal Revenue Service

(IRS).

If the selected successful Offeror is unable to provide the information required within the time frame identified or if the

Buyer is unable to determine the successful Offeror as financially responsible for award of the Subcontract, Buyer, in its sole determination, may select another successful Offeror for the award.

C.3 Evaluation of Options

Except when it is determined not to be in HMIS’ best interest, HMIS evaluates offers for award purposes by adding the total price for all options to the total price for the basic requirements. Evaluation of options will not obligate HMIS to exercise the option(s).

HMIS analyzes bids to determine whether prices are unbalanced and may reject a proposal offer as nonresponsive if it determines that the proposal is materially unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more-line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

C.4 Representations and Certifications

HMIS relies upon Offeror’s current representations and certifications within a Federal web-based system, the System for

Award Management (SAM), that centralizes and standardizes the collection, storage and viewing of many of the representations and certifications required by the Federal Acquisition Regulations.

By submitting a proposal to HMIS in response to this solicitation, the Offeror is certifying that:

The representation and certification information in SAM is accurate and complete as of the date of the offer.

All statements and explanatory documentation submitted are current and accurate.

Offeror complies with all requirements of State of Washington statutes, ordinances, rules and regulations, codes, and orders related to equal employment opportunity and operation of non-segregated facilities.

All Offeror employees who may work on HMIS premises or on the Hanford Site are not under the influence of controlled substances, drugs, or alcohol. Offeror agrees to the testing of assigned employees under HMIS program for controlled substances.

Offeror’s information in the Buyer registration system is current, accurate and complete and is no greater than

12 months old.

Offeror will update its information in SAM on at least an annual basis.

C.5 Anti-kickback Certifications

By submitting a proposal response to this solicitation, the Offeror certifies that it has not:

Provided, attempted to provide, or offered to provide, any kickback.

Has not solicited, accepted, or attempted to accept any kickback.

Included, directly or indirectly, the amount of any kickback, in the Subcontract price proposed by the Offeror to the Buyer. (For definition of the term kickback, see 41 U.S.C. § 8701(2), Title 41 U.S.C. Chapter 87, Sections

701 and 8702).

By submitting a proposal in response to this solicitation, Offeror agrees to indemnify, defend, and hold harmless Buyer for any and all liability, loss, damages, penalties, claims, costs, and expenses, including attorney fees and costs of legal action, litigation, or settlement, arising from or relating to Offeror’s failure to certify or false certification of compliance with any requirements of this Section, regardless of whether the failure or false certification was willful, intentional, or knowing.

C.6 Small Business Subcontracting Plan

Offeror must include a Small Business Subcontracting Plan with its proposal if the proposed amount is more than

$700,000 ($1,500,000 for construction) and Offeror does not qualify as a small business per the size standard applicable to this procurement. The Plan must conform to and comply with all requirements specified in Federal Acquisition

Regulation (FAR) Clause 52.219-9, “Small Business Subcontracting Plan” (Jan 2017), containing all information specified and conforming to the format described therein.

C.7 Employment Eligibility Verification (E-Verify)

HMIS anticipates that this award will be subject to the Employment Eligibility Verification requirements established in

Federal Acquisition Regulations (FAR) clause 52.222-54, which requires the successful Offeror to enroll and utilize the

E-Verify program. Enrollment is completed via the Internet at the Department of Homeland Security Web site at http://www.dhs.gov/E-Verify. This requirement is applicable to awards with a value greater than $3,500 and considered commercial or noncommercial Services (except for commercial Services that are part of the purchase of a Commercial

Off the Shelf (COTS) item (or an item that would be a COTS item, but for minor modifications) performed by the COTS provider and are normally provided for that COTS item) or Construction. Subcontractors who are only suppliers are not subject to E-Verify.

http://www.dhs.gov/E-Verify

C.8 Additional Information

In order for HMIS to adequately evaluate the proposal, some additional information is required. Please complete and return all forms and documents listed in Exhibits of this Request for Proposal.

C.9 Acceptance of Terms and Conditions and Technical Requirements

The subcontract resulting from this Request for Proposal will be substantially the same as the draft Subcontract. Offeror must describe any exceptions (on the Agreement Exceptions Exhibit form) to the terms and conditions and technical requirements. HMIS considers compliance with the terms and conditions and technical requirements of the Subcontract to be essential. In case of doubt, Offeror should request clarification from the Procurement Specialist. If any exceptions are taken to the terms and conditions and/or technical requirements of the Solicitation, the pricing shall be based on the requirements of the Solicitation and the exception(s) priced as alternates. If the proposal is based only on the proposed exceptions, HMIS may determine the proposal to be non-responsive.

Unless otherwise noted in the proposal, Offeror’s submission of a proposal signifies unqualified acceptance of all of the terms and conditions and technical requirements of the Subcontract that are contained in or referenced in this Solicitation.

C.10 Proposal Validity Period

Offeror’s proposal shall remain firm for 90 days after the proposal due date.

D.0 Notices

In order for HMIS to adequately evaluate the proposal, some additional information is required. Please complete and return all forms and documents listed in Notices of this solicitation.

D.1 Financial Capability Determination Information

HMIS reserves the right, prior to award, to require Offeror to submit information which HMIS will use to make a determination whether Offeror has the financial capability to perform the contemplated subcontract. Such information may include, but not be limited to: annual reports; lines of credit with financial institutions and suppliers; and any other information that may be required to make the appropriate determination.

D.1.1 GSA Purchases of IT Equipment

SIN 132-9 Purchase of Used or Refurbished Equipment: SIN retirement effective with the MAS Consolidated

Solicitation implementation. New offers for this SIN will not be accepted. Modifications to add this SIN to an awarded contract will not be accepted. Full retirement of the SIN is estimated to be mid-2024.

D.2 Value-Added Resellers

HMIS desires to provide the highest value to its customers by working with value-added resellers. These are companies that offer support when requested for the commodity sold to HMIS. This support can take many forms such as planning, consulting, technical ordering assistance based on experience, troubleshooting, receipt assistance or corrections, shipment tracking, training, education on new products, providing usage tracking and reporting, emergency and warranty assistance.

Resellers who are unable to provide such support may not be considered for award. If in the event that the Subcontractor cannot provide any of the support in this clause, the Subcontract will be cancelled and awarded to the next qualified

Subcontractor.

https://implementation.new/

D.3 Foreign Nationals

If the Offeror intends to propose any foreign national (non-US citizen) personnel, that information must be a part of the

Offeror’s proposal. They will be processed in accordance with HMIS Unclassified Visits and Assignments by Foreign

Nationals procedures prior to commencement of the work. This process could add lead-time from a few days up to several weeks depending on the country of origin, Hanford facilities they will access, and the subject matter involved.

D.4 Service Animal Requirement

If any of the individuals performing work under the awarded subcontract require the use of a service animal to perform their work or tasks, this information is to be included in the proposal.

Exhibits

The list of Exhibits as outlined in the table below are required as a part of your response to the identified Request for

Proposal. Failure to provide and disclose any information requested below may be grounds for disqualification if identified prior to award or termination, if identified after award.

Note: Additional attachments may be outlined within the Request for Proposal.

It is recommended that you refer back to the Request for Proposal document to ensure all attachments have been identified and included in your proposal response.

Please complete all exhibits, if Not Applicable, please provide reason on form, sign and date.

Exhibit No. Title GO TO

001 Firm Fixed Price Proposal Breakdown

Firm Fixed Price

Proposal Breakdown.xls

002 Proposed Lower-Tier Subcontractors Exhibit 002

003 Past Performance Exhibit 003

Conflict of Interest Disclosure and

Representation Exhibit 004

005 Foreign National Disclosure Exhibit 005

006 Representation and Certification Exhibit 006

007 Agreement, Exceptions, and Assumptions Exhibit 007

Organizational Conflict of Interest

Disclosure Exhibit 008

009 Executive Compensation Exhibit 009

FAR 52.203-11 Certification and

Disclosure Regarding Payments to

Influence Certain Federal Transactions

(Sept 2007) Exhibit 010

Certification Regarding Debarment and

Suspension Exhibit 011

Compliance FAR 52.225-1, Buy American-

Supplies and Buy American Act Exhibit 012

Exhibit 001 – Compensation Schedule – Firm Fixed Price Proposal Breakdown

Please find Exhibit 3– Compensation Schedule – Firm Fixed Price Proposal Breakdown included with this Solicitation as an Excel file.

Picture of the Firm Fixed Price Proposal Breakdown Spreadsheet

Firm Fixed Price

SUMMARY OF COSTS

FROM: (Company Name )

TO: HMIS

ATTN: (Name of Buyer or Subcontract Administrator )

SUBJECT: (Include Solicitation, P.O., Subcontract Number and a Brief Description of the Change)

DESCRIPTION

PROPOSED

AMOUNT NOTES

LABOR TOTAL LABOR PRICE

MATERIAL MATERIAL ITEM COSTS AND SUPPLIERS

ODC'S OTHER DIRECT COSTS

SUBTOTAL

B&O TAX WASHINGTON STATE B & O TAX

TOTAL PROPOSED FIRM FIXED PRICE

Exhibit 002 – Proposed Lower-Tier Subcontractors

Please type or print the names and contact information for all of the lower-tier Subcontractors. Use additional sheets if necessary.

LOWER-TIER

SUBCONTRACTOR/SUPPLIER

CONTACT NAME:

TELEPHONE NO.:

DESCRIPTION OF

SERVICES TO BE

PROVIDED:

**APPROXIMATE

AWARD

AMOUNT:

NAME AND ADDRESS OF OFFEROR: NAME OF SIGNER (Print):

TITLE OF SIGNER (Print):

OFFEROR: (Signature of person authorized to sign)

DATE:

** APPROXIMATELY _____% OF TOTAL SUBCONTRACTED AMOUNT TO BE PERFORMED BY LOWER-TIER

SUBCONTRACTOR. PERCENTAGE OF LOWER-TIER SUBCONTRACTED WORK SHALL NOT EXCEED 50% FOR

SMALL BUSINESS OR 70% FOR A LARGE BUSINESS (FOR SERVICES) OR 85% (FOR CONSTRUCTION) OF TOTAL

SUBCONTRACT AMOUNT. SUBCONTRACTOR’S ARE REQUIRED TO NOTIFY PROCUREMENT SPECIALIST

WHENEVER _____ % OF LOWER-TIER WORK IS ANTICIPATED OR REACHES 70% (FOR SERVICES) OR 85% (FOR

CONSTRUCTION).

**LOWER-TIER SUBCONTRACTORS INCLUDE THOSE PAID VIA 1099

Exhibit 003 – Past Performance

Please type or print at least two (2) and as many as five (5) references to recently completed or substantially complete contracts with requirements similar to those described within this solicitation.

CLIENT NAME

CONTACT NAME

TELEPHONE NO.

CONTRACT NO.

CONTRACT DATE

START DATE/

END DATE

CONTRACT

VALUE

CONTRACT

TERMINATED?

(Y/N)

Explain in attachment

NAME AND ADDRESS OF SUBCONTRACTOR

NAME OF SIGNER (Print):

TITLE OF SIGNER (Print):

SUBCONTRACTOR (Signature of person authorized to sign) DATE

Exhibit 004 – Conflict of Interest Disclosure and Representation

It is Hanford Mission Integration Solutions, LLC (HMIS) policy to avoid situations which place a Subcontractor or Subcontractor’s employees in a position in which it may not be able to participate or perform on an equal basis for Buyer-controlled work with other qualified contractors due to impermissible Conflicts of Interest. See, FAR 3.1101. To address this matter, the Subcontractor is to consider the relevant circumstances surrounding this effort to determine if there are any past, present or future interests (financial, contractual, organizational or personal) that could be viewed as a conflict of interest. In addition, the Subcontractor is to consider potential conflicts of interest of all personnel working in a staff augmentation or direct services role for familial relationships at

Hanford in answering the following.

A conflict of interest occurs when one's personal or financial interest could interfere with the ability to make object business decisions of behalf of the Company. Employees must avoid, at all times, situations that give rise to such bias or even the appearance of such bias. It is required that conflicts are identified, declared, and if required, mitigated.

DEFINITIONS:

• Company - Includes your responsible company and company affiliates.

• Conflict of Interest(s) - When one's personal or financial interest may interfere with the ability to make business decisions on behalf of the company.

• Perceived Conflict of Interest - Situation that could give rise to the perception that a conflict exists and may interfere with the ability to make business decisions on behalf of the Company.

• Members of Household/Family Members - Employee’s spouse, child parent, brother, sister, mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, daughter-in-law, roommates, significant others, cousins, aunts, uncles, dating partners, or any other person where the relationship could lend itself to an actual or perceived Conflict of Interest.

Government agencies affiliated with Hanford, for purposes of this COI Disclosure includes -

• Department of Energy

• U.S. Environmental Protection agency

• U.S. Department of Interior

• Defense Nuclear Facilities Safety Board

• Washington State Department of Ecology

• Washington State Department of Health

• Richland Fire Department

• Benton County Sheriff Office

Subcontractor hereby certifies that ☐ there is not or ☐there is a potential conflict of interest by the company or company personnel, to include individuals that will be working under any possible subcontract. If the answer is affirmative, the details associated with the real or potential concerns are disclosed and highlighted in the Subcontractor’s proposal. Any such disclosure may result in the need for additional discussions relative to the Subcontractor’s continued participation in this effort. Failure to disclose any real or potential concerns may be grounds for disqualification if identified prior to award or termination if identified after award.

OFFEROR: (Signature of person authorized to sign) https://www.acquisition.gov/far/3.1101

Exhibit 005 – Foreign National Disclosure

It is Hanford Mission Integration Solutions, LLC (HMIS or Buyer) policy to require that Subcontractors disclose any foreign national (non-US citizen) personnel that will support the services as outlined in the attached Performance Work

Statement. All foreign nationals will be processed in accordance with HMIS Unclassified Visits and Assignments by

Foreign Nationals procedures prior to commencement of the work. This includes any Subcontractor work scope and pertinent business information to which foreign nationals may be assigned whether on or off the Hanford site. This process could add from a few days up to several weeks of lead-time depending on the country of origin, Hanford facility to be accessed, and the subject matter involved.

A foreign national is defined as any individual who is not a U.S. Citizen. Immigrant aliens and lawful permanent residents (Green card holders) are not U.S. citizens. However, an individual who has a dual citizenship with a foreign country and the United States is not considered a foreign national but is a U.S. citizen.

Subcontractor hereby certifies that ☐there are not or ☐there are foreign nationals proposed by the Subcontractor in support of the requested services as outlined in the Performance Work Statement. Any such disclosure may result in the need for additional discussions relative to the Subcontractor’s continued participation in this effort. Failure to disclose any real or potential concerns may be grounds for disqualification if identified prior to award or termination if identified after award.

Exhibit 006 – Representation and Certification

Offeror hereby certifies their socioeconomic size status as ☐ SMALL or ☐LARGE based on the North American

Industry Classification System (NAICS) _____________ (input NAICS identified in the subject Request for Proposal).

Offeror also identifies as: (list additional socioeconomic status applicable, i.e., Woman Owned, HubZone, Veteran owned, etc.) ________________________________.

Offeror certifies that the disclosure of size status as listed above corresponds to the size status as identified in the System for Award Management (SAM.gov) in reference to identified NAICS for the subject Request for Proposal. Any such disclosure may result in the need for additional discussions relative to the Offeror’s continued participation in this effort.

Failure to disclose any real or potential concerns may be grounds for disqualification if identified prior to award or termination if identified after award.

Please complete section below if your company is a Joint Venture.

Offeror certifies that they ☐ Do or ☐ Do Not have an active Joint Venture agreement. If Offeror does have an active joint venture, please identify the following:

Joint Venture Name: __________________________

Please list companies that make up the Joint Venture and the socioeconomic status of each:

Company: ________________________________________ hereby certifies their socioeconomic size status as ☐

SMALL or ☐LARGE based on the North American Industry Classification System (NAICS) _____________ (input

NAICS identified in the subject Request for Proposal). Offeror also identifies as:

☐Woman Owned, ☐HUBZone, ☐ Service-Disabled Veteran Owned, ☐Veteran Owned, ☐ Small Disadvantage

Business, ☐Other (list all that apply) ________________________________.

Company: ________________________________________ hereby certifies their socioeconomic size status as ☐

SMALL or ☐LARGE based on the North American Industry Classification System (NAICS) _____________ (input

NAICS identified in the subject Request for Proposal). Offeror also identifies as:

☐Woman Owned, ☐HUBZone, ☐ Service-Disabled Veteran Owned, ☐Veteran Owned, ☐ Small Disadvantage

Business, ☐Other (list all that apply) ________________________________.

If you are submitting as a Joint Venture, please provide the date of 1st award and the number of contracts awarded under the agreement to date. ________________________

**Offeror must provide a copy of the SBA Joint Venture Agreement as a part of the proposal package**

Offeror certifies that they ☐ Do or ☐ Do Not have an active SBA Mentor Protégé agreement. If Offeror does have an active SBA Mentor/Protégé agreement, please identify the following:

Mentor or Protégé Name: __________________________

Date the Mentor/Protégé was approved under the Small Business Administration: ______________________

**Offeror must provide a copy of the SBA Mentor/Protégé Agreement and SBA Program Mentor/Protégé Letter as a part of the proposal package**

Exhibit 007 – Agreement, Exceptions, and Assumptions

Any agreement, exceptions, and/or assumptions to the proposed subcontract terms and conditions, Request for Proposal and/or Performance Work Statement, must be indicated below. Hanford Mission Integration Solutions, LLC (HMIS or

Buyer), however, reserves the right to disqualify offers which deviate from the Solicitation.

If the Offeror has no exceptions or assumptions, please write “None” below.

Exhibit 008 – Organizational Conflict of Interest Disclosure Statement

It is Hanford Mission Integration Solutions, LLC (HMIS or Buyer) policy to avoid situations, which place an Offeror in a position wherein it may not be able to compete on an equal basis for Buyer’s-controlled work with other qualified

Offerors. This representation, and the information disclosed thereby, will serve to advise Buyer whether or not an

Offeror's judgment may be biased because of any past, present, or currently planned interest, financial or otherwise, the

Offeror may have or appear to have which relates to the work to be performed under a subcontract which may result from this solicitation, thus providing the Offeror an unfair competitive advantage over others. The term "Offeror" herein means the proposing entity or any of its affiliates or proposed consultants or Subcontractors of any tier. Therefore:

Offeror shall provide Buyer a statement which describes in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) relating to the work described in the Performance Work Statement of this solicitation. Offeror may also provide relevant facts that show how its organizational structure and/or management systems limit its knowledge of affiliates or other divisions or sections of the proposing entity and how that structure or system would avoid or mitigate an organizational conflict of interest.

Offeror shall assure that any consultants and/or Subcontractors identified in its proposal which will perform part or all of any resulting subcontract submit the same information as required above, either as part of the Offeror’s proposal or directly to Buyer, prior to the time and date set forth for the receipt of proposals, including identification of the solicitation number and the (Offeror's) proposal to which it relates.

Offeror shall assure that each of its chief officers or directors, if any, who will be directly involved in the actual performance of the subcontract, submit such information.

Offeror shall promptly provide to Buyer information concerning any changes, including additions, in its relevant facts reported, that occur between the time of submission of its proposal and the award of a subcontract or the time the Offeror is notified that it is no longer being considered for an award.

Buyer will review the information submitted and may require additional relevant information or certifications from the

Offeror. All such information, and any other relevant information known to Buyer , will be used to determine whether an award to the Offeror may create an organizational conflict of interest with respect to the Offeror's (1) bias caused by financial, contractual, organizational, or other interests which relate to the work to be performed under the subcontract, resulting in Offeror being unable to render impartial, technically sound, and objective assistance or advice, or (2)obtaining an unfair competitive advantage over other parties. If Buyer determines a conflict exists which would require some action to mitigate an actual or potential conflict of interest that would otherwise represent an unacceptable risk to Buyer, it may, at its sole discretion: (1) impose appropriate terms or conditions necessary to avoid or mitigate the conflict, (2) disqualify the offer, or (3) proceed with an award despite the conflict.

Offeror refusal to submit the representation and/or to provide the disclosure or any additional information requested by

Buyer may result in disqualification of the Offeror for an award. Misrepresentation of material facts or other reported information may also result in disqualification. If any such misrepresentation is discovered following award, Buyer may terminate the contract for default or seek other remedies including actions pursuant to 18 U.S.C. 1001.

Depending on the nature of the subcontract activities, Offeror may, because of the existence of possible organizational conflicts of interest, propose to exclude specific kinds of work from the Performance Work Statement contained in the original solicitation, unless the solicitation specifically prohibits such exclusion. Any proposed exclusion may be considered by Buyer in the evaluation of proposals but may ultimately determine the proposal to be unacceptable.

No work shall be performed, and Buyer will not authorize work to begin, until representations and disclosure information has been evaluated. Buyer may also, at its option, permit missing representations or disclosure information to be provided by an Offeror at any time during the pre-award process.

In lieu of or in addition to the above and/or when requested by Buyer, Offeror shall provide a certification similar to the following, altered only to reflect the relevant facts:

ORGANIZATIONAL CONFLICT OF INTEREST DISCLOSURE STATEMENT

I hereby certify that, to the best of my knowledge and belief, no facts exist relevant to any past, present, or currently planned interest or activity (financial, contractual, personal, organizational, or otherwise) that relate to the proposed work; and bear on whether I and the Offeror have a possible conflict of interest with respect to being able to render impartial, technically sound, and objective assistance or advice, or being given unfair competitive advantage.

Exhibit 009 – Executive Compensation

HMIS First-Tier Subcontractor Transparency Act Reporting Form

Name of Subcontractor

Subcontractor’s Physical Address:

Street

City, State & Nine-Digit Zip Code

Country

Congressional District

Subcontractor’s Fiscal Year

Street

City, State & Nine-Digit Zip Code

Country

Congressional District

Performing Entity

Parent Company

a) During the previous tax year was the Subcontractor’s gross income from all sources under $300,000?

b) During preceding fiscal year was 80% or more of Subcontractor’s annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements?

c) During preceding fiscal year did Subcontractor have $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements?

d) Does the public have access to information about the compensation of

Subcontractor’s executives through periodic reports filed under section 13(a) or

15(d) of the Securities Exchange Act of 1934 (15 USC 78m(a), 780(d)) or section

6104 of the Internal Revenue Code of 1986

e) Subcontractor’s Top Five Most Highly Compensated Officers

Yes – skip to signature block No – answer

4(b)Yes – answer

4(c) No – skip to signature block

Yes – answer 4(d)

No – skip to signature block

Yes – skip to signature block

No – complete 4(e)

Officer Name Total Compensation for Preceding Fiscal Year

Print Name & Title of Representative Completing Form

Signature of Authorized Representative Date

4. Subcontractor’s Top Five Most Highly Compensated Officers Reporting

1. Subcontractor Information

2. Place of Performance

3. Subcontractor’s Unique Entity Identifier (UEI) Number

HMIS First-Tier Subcontractor Transparency Act Reporting Form Guidance FAR 52.204-

10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016)

Subcontractor's Compensation Reporting Guidelines

Upon award of any Subcontractor award of $30,000 or more, and annually thereafter, HMIS as the prime contractor must report the total compensation and names of the Subcontractor’s top five most highly compensated executives if:

(a) In the Subcontractor’s preceding fiscal year, the Subcontractor received:

(i) 80% or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements, and other forms of Federal financial assistance; and

(ii) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements, and other forms of Federal financial assistance; and

(b) The public does not have access to information about the compensation of the executives through period reports filed under section 13(a) or 15(d) of the

Securities Exchange Act of 1934 (15 USC 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

If a Subcontractor in the previous tax year had gross income from all sources under $300,000, the prime contractor does not need to report awards for that subcontractor.

This information will be reported through the Federal Funding Accountability and Transparency Act

Subaward Reporting System. The public may view first-tier subcontract award data at http://usaspending.gov.

Definitions

As used in FAR 52.204-10:

Executive means officers, managing partners, or any other employees in management positions.

First-tier subcontract means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services (including construction) for performance of a prime contract. It does not include the Contractor's supplier agreements with vendors, such as long-term arrangements for materials or supplies that would benefit multiple contracts and/or the costs of which are normally applied to a Contractor’s general and administrative expenses or indirect cost.

Total compensation means the cash and noncash dollar value earned by the executive during the Contractor's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)):

(1) Salary and bonus.

(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Financial Accounting

Standards Board's Accounting Standards Codification (FASB ASC) 718, Compensation-Stock Compensation.

(3) Earnings for services under non-equity incentive plans. This does not include group life, health, http://usaspending.gov/ hospitalization or medical reimbursement plans that do not discriminate in favor of executives and are available generally to all salaried employees.

(4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.

(5) Above-market earnings on deferred compensation which is not tax-qualified.

(6) Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life insurance paid on behalf of the employee, perquisites, or property) for the executive exceeds $10,000.

Further information about the Transparency Act is available at: www.USAspending.gov & www.whitehouse.gov/omb/open https://www.usaspending.gov/ http://www.whitehouse.gov/omb/open

Exhibit 010 – FAR 52.203-11 Certification and Disclosure Regarding Payments to

Influence Certain Federal Transactions (Sept 2007)

In accordance with FAR 52.203-12, Limitations on Payments to Influence Certain Federal Transactions

(Oct 2010) contained in the General Provisions attached to this solicitation, Offerors who are submitting a proposal for a subcontract expected to exceed $150,000.00 are required to submit a declaration, including certification and disclosure in paragraphs (c) and (d) of the provision at FAR 52.203-11 as shown below.

(a) Definitions. As used in this provision-"Lobbying contact" has the meaning provided at 2 U.S.C.

1602(8). The terms "agency," "influencing or attempting to influence," "officer or employee of an agency," "person," "reasonable compensation," and "regularly employed" are defined in the FAR clause of this solicitation entitled "Limitation on Payments to Influence Certain Federal Transactions"(52.203-

12).

(b) Prohibition. The prohibition and exceptions contained in the FAR clause of this solicitation entitled

"Limitation on Payments to Influence Certain Federal Transactions" (52.203-12) are hereby incorporated by reference in this provision.

(c) Certification. The offeror, by signing its offer, hereby certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on its behalf in connection with the awarding of this contract.

(d) Disclosure. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(e) Penalty. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by 31 U.S.C. 1352. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure required to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure.

SIGNATURE/CERTIFICA…