DRAFT - STATEMENT OF WORK PURCHASE AND INSTALL CRAC UNITS AND CHILLERS.pdf

STATEMENT OF WORK

Purchase and Install

6 Computer Room Air Condition (CRAC) Unit and 2 Air Cooled Chillers

B2265 Fort Sam Houston Texas

1. PROJECT DESCRIPTION: This Statement of Work (SOW) defines the requirements for the removal and replacement of existing Computer Room Air Conditioning (CRAC) units and chillers at the facility. The primary drivers for this project are the end-of-life status of the current equipment, the need for improved energy efficiency, and the impending cessation of operations by the original equipment manufacturer, which impacts the availability of support and spare parts.

2. PROJECT SCOPE: The contractor shall provide all necessary labor, materials, tools, and supervision to complete the turnkey removal and replacement of six (6) existing CRAC units and two (2) existing chillers. The scope includes the disconnection, removal, and disposal of the old units, followed by the installation, connection, and commissioning of the new equipment.

3. SPECIAL CONDITIONS:

a. The contractor shall provide continuous cooling to the server room and ensure zero downtime. If an outage is required, it must be very limited in nature and will require at least 60 days’ notice to the Government.

b. The CRAC units are located inside a secure area and may require escorts and additional security checks for personnel, contractor shall provide a list of personnel and allow for at least 45 days for contractor personnel to be cleared for the interior portions of the work.

4. SCOPE OF WORK (CRACs): This Statement of Work outlines the requirements for a contractor to provide a turnkey solution to remove the six existing units and replace them with new, "same-in-kind" Data Aire units that meet or exceed the performance specifications of the original equipment and government as-builts. The contractor shall provide all necessary labor, materials, tools, equipment, and supervision to perform the complete removal, disposal, installation, and commissioning of six (6) CRAC units.

a. The existing units to be replaced are:

i. two 45 TON CRAC Units, two 40 TON CRAC Units, two 25 TON CRAC

Units and two 115 TON Chillers with designated pumps.

b. The work shall be executed in phases to minimize disruption to data center operations. The contractor shall provide a phasing plan for Government approval that will minimize cooling or power outages to the maximum extent possible.

c. Safely perform lock-out/tag-out procedures for each unit to be replaced.

d. Disconnect all electrical power, control wiring, and plumbing connections (chilled water supply/return, condensate drains) from the existing CRAC units.

e. Properly reclaim all refrigerants in accordance with current Environmental Protection Agency (EPA) regulations.

f. Carefully rig and remove the six (6) existing CRAC units from the data center floor.

g. Legally and properly dispose of the old units, refrigerant, and any associated debris off-site.

h. Procure six (6) new CRAC units. The new units must be "same-in-kind," matching the cooling capacity (tons), airflow (CFM), and physical footprint of the models being replaced.

i. The contractor must be a licensed HVAC and electrical contractor with demonstrated experience in critical data center environments.

j. Install the new units, making all necessary plumbing and electrical connections.

All work must conform to local, state, and federal codes.

k. Reconnect chilled water supply and return piping. Reconnect condensate drain lines. Connect main electrical power and all control wiring to the building's automation and control networks (BACnet), if applicable.

l. Contractor will be responsible for replacing any necessary piping and inspect/test for any leakage.

m. Contractor shall insulate any new piping

n. Contractor shall perform manufacturer-specified startup procedures for each new

CRAC unit.

o. Test and verify all operational modes, including cooling, heating (if applicable), humidification, and dehumidification.

p. Verify and test all alarms and safety controls.

q. Confirm proper communication and integration with the site's BACnet if necessary.

r. Balance airflow to ensure it meets the specified CFM requirements for each unit.

s. Conduct a full operational performance test to demonstrate that the new units meet the specified cooling capacity.

t. The contractor shall provide the following upon project completion:

i. A final Commissioning Report for each unit, detailing startup procedures and performance test results.

ii. Two (2) complete sets of Operation and Maintenance (O&M) manuals for the new equipment.

iii. As-built drawings indicating final locations and connections for electrical and plumbing.

iv. A minimum of four (4) hours of on-site training for facility personnel on the operation of the new units.

5. PART II SCOPE OF WORK (Chillers): This Statement of Work outlines the requirements for a contractor to provide a turnkey solution to remove two existing chiller units and replace them with new, "same-in-kind" Daikin units that meet or exceed the performance specifications of the original equipment and government as-builts. The contractor shall provide all necessary labor, materials, tools, equipment, and supervision to perform the complete removal, disposal, installation, and commissioning of 2 chiller units.

a. The work shall be executed in phases to minimize disruption to data center operations. The contractor shall provide a phasing plan for Government approval that will minimize cooling or power outages to the maximum extent possible.

b. Safely perform lock-out/tag-out procedures for each unit to be replaced.

c. Disconnect all electrical power, control wiring, and plumbing connections (chilled water supply/return, condensate drains) from the existing chiller units.

d. Properly reclaim all refrigerants in accordance with current Environmental

Protection Agency (EPA) regulations

e. Contractor will be responsible for removing the current chain link fence surrounding the chiller and will have to rebuild once new chillers are in place.

f. Carefully rig with crane and remove the two (2) existing chiller units from the chain link fence.

g. Procure two (2) Chiller units. The new units must be "same-in-kind," matching the cooling capacity (tons), airflow (CFM), and physical footprint of the models being replaced.

h. The contractor must be a licensed HVAC and electrical contractor with demonstrated experience in critical data center environments.

i. Install the new units, making all necessary plumbing and electrical connections.

All work must conform to local, state, and federal codes.

j. Reconnect chilled water supply and return piping. Connect main electrical power and all control wiring to the building's automation and control networks (BACnet), if applicable.

k. Contractor will be responsible for replacing any necessary piping and inspect/test for any leakage.

l. Contractor shall insulate any new piping that’s exposed to the elements.

m. Contractor shall perform manufacturer-specified startup procedures for each new

Chiller unit.

n. Conduct a full operational performance test to demonstrate that the new units meet the specified cooling capacity.

o. The contractor shall provide the following upon project completion:

i. A final Commissioning Report for each unit, detailing startup procedures and performance test results.

ii. Two (2) complete sets of Operation and Maintenance (O&M) manuals for the new equipment.

6. GENERAL: The project will be coordinated with the contractor by the CE Project

Manager or Contracting Officer 48 hours before the actual work is to commence to minimize mission impact or deficiencies that may occur during the normal work week, Monday through Friday 7:00 a.m. to 5:00 p.m.

7. LOCATION: 2406 Gun Shed Rd, FORT SAM HOUSTON TX.

8. PERIOD OF PERFORMANCE: Period of Performance: At least a 5-day notice is necessary for government coordination. The performance period is estimated to be completed by 60 calendar days.

9. SITE CONDITIONS: The Contractor shall furnish and maintain adequate barricades, and warning signs, at the job site. The contractor shall clean up debris daily.

10. CODES AND REGULATIONS: All work shall be accomplished in accordance with the CEO Contract Specifications, applicable Uniform Building Codes, Air Force Base Regulations, and OSHA Requirements.

11. HOURS OF WORK: Normal duty hours are from 0700- 5:00 PM, Monday through Friday except on government holidays (if any during the work week). Contractor should coordinate work with 502d CES Project Manager.

12. CLEAN UP: At the end of each working day, the Contractor shall clean up the work site by removing all debris. Cleaning up of the work site shall include the repair area(s), stage area(s), parking and eating area(s) and any other area(s), affected by the repair process.

Any dirt or mud tracked on any base Street, parking area, sidewalk, patio, driveway, or building shall be cleaned daily.

13. CONTRACTOR FURNISHED SERVICES: All required tools, parts, materials, and supplies shall be supplied by the contractor and should be on hand before beginning work.

14. HEALTH AND SAFETY ON GOVERNMENT INSTALLATION: In performing work under this contract on a Government installation, the contractor shall:

a. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractors and Government personnel performing or in any way coming in contact with the performance of this contract; and

b. Take such additional immediate precautions as the CO may reasonably require for health and safety purposes

c. The CO may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be IAW the Changes clause of this contract.

d. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the CO, shall be grounds for termination of this contract IAW the Default clause of this contract.

END OF STATEMENT OF WORK