Rental of Temporary HVAC System w/ Exhaust Blowers & Heaters

The Department of the Navy's Naval Sea Systems Command seeks rental of temporary HVAC and exhaust systems for Portsmouth Naval Shipyard, with the solicitation due November 10, 2028. The notice's Set Aside line reads No Set-Aside Used, and the place of performance is Kittery, ME 03904.

The attached RFQ, N3904027Q1001, is a firm fixed-price rental covering HVAC units, exhaust blowers, chillers, pumps, hoses, fittings, manifolds, and emergency stop equipment. Base rental terms are 52 weeks for primary equipment (CLINs 0001-0004) and 25 weeks for optional chillers and ancillary equipment (CLINs 0006-0009). Optional extensions run 44 weeks (CLINs 1001-1010) and 4 weeks (CLINs 2001-2009). Freight is priced per week or per job.

Equipment specifications include HVAC units with 20,000 CFM capacity and 120-ton minimum cooling, 230-ton air-cooled chillers with dual compressor circuits and electronic flow metering, 600 GPM chilled water pumps, and industrial exhaust blowers rated at 10,000 CFM at 14 inches static pressure. All equipment must be newly manufactured or refurbished within ten years and rated for outdoor operation from -10 to +110°F. Electrical connections are 480 VAC three-phase with camlok-style connectors, and emergency remote stop systems require 1,500-foot cable runs. Chilled water hoses, manifolds, coils, and valve assemblies require hydrostatic testing to 150 psig within one year of delivery.

The contractor must deliver fully operational equipment, provide startup and commissioning within 24 hours of notification, perform weekly inspections and OEM-based preventative maintenance, respond to repair requests within 48 hours or provide replacement equipment within 72 hours, and train Portsmouth Naval Shipyard personnel. All personnel accessing the shipyard must be U.S. citizens and comply with DBIDS credentialing, security protocols, and camera-device restrictions. The OPSEC attachment states an OPSEC plan is not required, but it imposes CUI and Critical Information protections, bars publishing shipyard information on corporate websites or social media, and requires access badges to be returned at contract completion. The government provides temporary storage and forklift services during work hours.

Seven CDRL data items must be submitted electronically through Wide Area Workflow (WAWF), including certification data, a personnel roster, a sanitized technical manual, weekly maintenance service reports, hydrostatic and flow meter calibration reports, and a maintenance support plan. The notice names no incumbent, award value, or evaluation criteria.