Refrigeration Maintenance and Repair Northern Europe
Closed Solicitation Posted
- Solicitation number
- HQC01025QE014
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238990 All Other Specialty Trade Contractors
- Place of performance
- Multiple Germany
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency is soliciting qualified service providers specializing in commercial and industrial refrigeration systems to perform maintenance, repair, and system replacement services for commissaries in Germany, Belgium, and the Netherlands. The contract requires that over 51% of the contractor's annual receipts must derive from commercial or industrial refrigeration system support, as DeCA specifically wants to avoid HVAC contractors lacking specialized refrigeration expertise. Key qualifications include membership certification in German refrigeration trade guilds (DKV or BIV Kaelte) and professional certifications demonstrating staff competency in refrigeration maintenance. The evaluation will be based on technical capabilities, past performance, and price, with technical and past performance equally weighted. The solicitation deadline has been extended to September 15, 2025, at 2:00 PM, with multiple amendments issued to clarify requirements and extend response times.
This opportunity does not utilize any set-aside designations and no current contractors or incumbents are identified in the documentation. The contract structure is a Fixed Price with Time and Material Line Items Indefinite Delivery Indefinite Quantity arrangement, with a guaranteed minimum quantity of EUR1.00 and a repair by replacement budget not to exceed EUR400,000. The initial performance period spans 6 months (from September 15, 2025, to March 14, 2026) with potential extension up to 12 months total. Services will be performed across 18 separate facilities including 15 commissaries, 1 headquarters, 1 cold storage facility, and 1 central meat processing plant, covering over 720 refrigeration units with an estimated 18,123 work orders annually. The contractor must maintain refrigeration systems at 98% operational status while providing emergency response within 3 hours and comprehensive preventative maintenance services.
Notice text
2 versions
Update #2 · Latest ·
The solicitation is being extended until 23 May 2025 at 10 AM CET.
The Defense Commissary Agency requires a qualified service provider that specializes in commercial and industrial refrigeration systems to perform maintenance, repair, or system replacement for an initial 6 months (but up to 12 months) for the commissaries in Germany, Belgium, and the Netherlands. DeCA is concerned with potential industrial providers with experience in Heating Ventilation, and Air Conditioning (HVAC) but lacking technical experience in refrigeration (HVAC-R). To ensure optimal performance and prevent costly downtime and product loss, the preponderance of company work (Over 51 % of annual receipts) must be in support to commercial or industrial refrigeration systems.
Update #1 ·
The Defense Commissary Agency requires a qualified service provider that specializes in commercial and industrial refrigeration systems to perform maintenance, repair, or system replacement for an initial 6 months (but up to 12 months) for the commissaries in Germany, Belgium, and the Netherlands. DeCA is concerned with potential industrial providers with experience in Heating Ventilation, and Air Conditioning (HVAC) but lacking technical experience in refrigeration (HVAC-R). To ensure optimal performance and prevent costly downtime and product loss, the preponderance of company work (Over 51 % of annual receipts) must be in support to commercial or industrial refrigeration systems.
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